WD Chapter 05

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Microsoft Word 2010:

Microsoft Word 2010 Chapter 5 Using a Template to Create a Resume and Sharing a Finished Document

Objectives:

Use a template to create a document Change a document theme Fill in a document template Indent a paragraph Insert a building block Customize theme fonts Create a Quick Style Objectives Using a Template to Create a Resume and Sharing a Finished Document 2

Objectives:

Modify a style Save a Word document as a PDF or XPS document Send a Word document using e-mail Save a Word document as a Web page Format text as a hyperlink Add a background Using a Template to Create a Resume and Sharing a Finished Document 3 Objectives

Project – Resume:

Using a Template to Create a Resume and Sharing a Finished Document 4 Project – Resume

General Project Guidelines:

Craft a successful resume For electronic distribution, such as e-mail, ensure the document is in the proper format Create a resume Web page from your resume Word document Publish your resume Web page Using a Template to Create a Resume and Sharing a Finished Document 5 General Project Guidelines

Creating a New Document from a Sample Template:

Click File on the Ribbon to open the Backstage view Click the New tab in the Backstage view to display the New gallery Click Sample templates in the New gallery to display a list of templates installed on your computer’s hard disk Scroll through the Sample templates list and then click the desired template Click the Create button to create a new document based on the selected template Using a Template to Create a Resume and Sharing a Finished Document 6 Creating a New Document from a Sample Template

Creating a New Document from a Sample Template:

Using a Template to Create a Resume and Sharing a Finished Document 7 Creating a New Document from a Sample Template

Changing the Document Theme:

Click the Themes button (Page Layout tab | Themes group) to display the Themes gallery Click the desired theme to change the document theme Using a Template to Create a Resume and Sharing a Finished Document 8 Changing the Document Theme

Modifying Text in a Content Control:

Triple-click the content control to select it, and then type the replacement text Using a Template to Create a Resume and Sharing a Finished Document 9 Modifying Text in a Content Control

Formatting a Content Control:

Select the content control before formatting it Using a Template to Create a Resume and Sharing a Finished Document 10 Formatting a Content Control

Replacing Placeholder Text:

Click the content control with the placeholder text Type the desired text Using a Template to Create a Resume and Sharing a Finished Document 11 Replacing Placeholder Text

Deleting a Content Control:

Click the content control with the placeholder text Right-click the selected content control to display a shortcut menu Click Remove Content Control on the shortcut menu to delete the selected content control, which also deletes the placeholder text contained in the content control Using a Template to Create a Resume and Sharing a Finished Document 12 Deleting a Content Control

Deleting a Content Control:

Using a Template to Create a Resume and Sharing a Finished Document 13 Deleting a Content Control

Moving Table Rows:

Select the rows to be moved With the mouse pointer in the selected table items, press and hold down the mouse button, which displays a dotted insertion point and a small dotted box with the mouse pointer Drag the dotted insertion point to the location where the selected rows are to be moved Release the mouse button to move the selected rows to the location of the dotted insertion point Using a Template to Create a Resume and Sharing a Finished Document 14 Moving Table Rows

Moving Table Rows:

Using a Template to Create a Resume and Sharing a Finished Document 15 Moving Table Rows

Using AutoComplete:

As you type text that contains an AutoComplete entry, the AutoComplete ScreenTip will appear Press the ENTER key to instruct Word to finish your typing with the word or phrase that appeared in the AutoComplete ScreenTip Using a Template to Create a Resume and Sharing a Finished Document 16 Using AutoComplete

Entering a Line Break:

Press SHIFT+ENTER to insert a line break character and move the insertion point to the beginning of the next physical line Using a Template to Create a Resume and Sharing a Finished Document 17 Entering a Line Break

Indenting a Paragraph:

With the insertion point in the paragraph to indent, click the Increase Indent button (Home tab | Paragraph group) to indent the current paragraph one-half inch Using a Template to Create a Resume and Sharing a Finished Document 18 Indenting a Paragraph

Inserting a Building Block Using the Quick Parts Gallery:

Position the insertion point where you want to insert the building block Click the Quick Parts button (Insert tab | Text group) to display the Quick Parts gallery, and then click the desired building block Using a Template to Create a Resume and Sharing a Finished Document 19 Inserting a Building Block Using the Quick Parts Gallery

Inserting a Building Block Using the Quick Parts Gallery:

Using a Template to Create a Resume and Sharing a Finished Document 20 Inserting a Building Block Using the Quick Parts Gallery

Copying and Pasting a Table Item:

Select the content to be copied Click the Copy button (Home tab | Clipboard group) to copy the selection in the document to the Office Clipboard Position the insertion point at the location where the copied content should be pasted Click the Paste button arrow (Home tab | Clipboard group) to display the Paste gallery Click the desired Paste option Using a Template to Create a Resume and Sharing a Finished Document 21 Copying and Pasting a Table Item

Copying and Pasting a Table Item:

Using a Template to Create a Resume and Sharing a Finished Document 22 Copying and Pasting a Table Item

Customizing Theme Fonts:

Click the Change Styles button (Home tab | Styles group) to display the Change Styles menu and then point to Fonts on the Change Styles menu to display the Fonts gallery Click Create New Theme Fonts in the Fonts gallery to display the Create New Theme Fonts dialog box Select the desired fonts in the Heading font and Body font boxes Type the desired name for the theme font Click the Save button Using a Template to Create a Resume and Sharing a Finished Document 23 Customizing Theme Fonts

Customizing Theme Fonts:

Using a Template to Create a Resume and Sharing a Finished Document 24 Customizing Theme Fonts

Creating a Quick Style:

Format the text as desired Click the More button in the Quick Styles gallery (Home tab | Styles group) to expand the gallery Click Save Selection as a New Quick Style in the Quick Styles gallery to display the Create New Style from Formatting dialog box Type the desired style name in the Name text box Click the OK button to create the new Quick Style and add it to the Styles gallery Using a Template to Create a Resume and Sharing a Finished Document 25 Creating a Quick Style

Creating a Quick Style:

Using a Template to Create a Resume and Sharing a Finished Document 26 Creating a Quick Style

Revealing Formatting:

Position the insertion point in the text for which you want to reveal formatting Press SHIFT+F1 to display the Reveal Formatting task pane, which shows formatting applied to the location f the insertion point Close the Reveal Formatting task pane by clicking its Close button Using a Template to Create a Resume and Sharing a Finished Document 27 Revealing Formatting

Revealing Formatting:

Using a Template to Create a Resume and Sharing a Finished Document 28 Revealing Formatting

Modifying a Style Using the Styles Dialog Box:

Click somewhere in the text with the style to be modified Click the Styles Dialog Box Launcher (Home tab | Styles group) to display the Styles task pane with the current style selected Click the style in the task pane to modify Click Modify on the List Bullet menu to display the Modify Style dialog box Make the desired style modifications in the Modify Style dialog box Click the OK button to close the dialog box and apply the style changes to the paragraphs in the document Using a Template to Create a Resume and Sharing a Finished Document 29 Modifying a Style Using the Styles Dialog Box

Modifying a Style Using the Styles Dialog Box:

Using a Template to Create a Resume and Sharing a Finished Document 30 Modifying a Style Using the Styles Dialog Box

Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader:

Open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery Click Create PDF/XPS Document in the Save & Send gallery to display information about PDF/ XPS documents in the right pane Click the Create PDF/XPS button in the right pane to display the Publish as PDF or XPS dialog box Navigate to the desired save location Using a Template to Create a Resume and Sharing a Finished Document 31 Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader

Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader:

If necessary, click the ‘Save as type’ box arrow and then click PDF If necessary, place a check mark in the ‘Open file after publishing’ check box so that Word will display the resulting PDF document in Adobe Reader Click the Publish button to create the PDF document from the Word document and then, because the check box was selected, open the resulting PDF document in Adobe Reader If necessary, click the Maximize button in the Adobe Reader window to maximize the window Using a Template to Create a Resume and Sharing a Finished Document 32 Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader

Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader:

Using a Template to Create a Resume and Sharing a Finished Document 33 Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader

Saving a Word Document as an XPS Document and Viewing the XPS Document in the XPS Viewer:

Open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery Click Create PDF/XPS Document in the Save & Send gallery to display information about PDF/ XPS documents in the right pane and then click the Create a PDF/XPS button to display the Publish as PDF or XPS dialog box If necessary, navigate to the desired save location Using a Template to Create a Resume and Sharing a Finished Document 34 Saving a Word Document as an XPS Document and Viewing the XPS Document in the XPS Viewer

Saving a Word Document as an XPS Document and Viewing the XPS Document in the XPS Viewer:

If necessary, click the ‘Save as type’ box arrow and then click XPS Document If necessary, place a check mark in the ‘Open file after publishing’ check box so that Word displays the resulting XPS document in the XPS Click the Publish button to create the XPS document from the Word document and then, because the check box was selected, open the resulting XPS document in the XPS Viewer Using a Template to Create a Resume and Sharing a Finished Document 35 Saving a Word Document as an XPS Document and Viewing the XPS Document in the XPS Viewer

Saving a Word Document as an XPS Document and Viewing the XPS Document in the XPS Viewer:

Using a Template to Create a Resume and Sharing a Finished Document 36 Saving a Word Document as an XPS Document and Viewing the XPS Document in the XPS Viewer

Running the Compatibility Checker:

Open the Backstage view and then click the Info tab in the Backstage view to display the Info gallery Click the Check for Issues button in the Info gallery to display the Check for Issues menu Click Check Compatibility on the Check for Issues menu to display the Microsoft Word Compatibility Checker dialog box, which shows any content that may not be supported by earlier versions of Word Click the OK button to close the dialog box Using a Template to Create a Resume and Sharing a Finished Document 37 Running the Compatibility Checker

Running the Compatibility Checker:

Using a Template to Create a Resume and Sharing a Finished Document 38 Running the Compatibility Checker

Saving a Word 2010 Document in an Earlier Word Format:

Open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery Click Change File Type in the Save & Send gallery to display information in the right pane about various file types that can be opened in Word Click Word 97-2003 in the right pane to specify the new file type Click the Save As button in the right pane to display the Save As dialog box If necessary, navigate to the desired save location Using a Template to Create a Resume and Sharing a Finished Document 39 Saving a Word 2010 Document in an Earlier Word Format

Saving a Word 2010 Document in an Earlier Word Format:

Click the Save button, which may display the Microsoft Word Compatibility Checker dialog box before saving the document If the Microsoft Word Compatibility Checker dialog box is displayed, click its Continue button to save the document on the selected drive with the current file name in the specified format Using a Template to Create a Resume and Sharing a Finished Document 40 Saving a Word 2010 Document in an Earlier Word Format

Saving a Word 2010 Document in an Earlier Word Format:

Using a Template to Create a Resume and Sharing a Finished Document 41 Saving a Word 2010 Document in an Earlier Word Format

Sending a Document Using E-Mail:

Open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery If necessary, click Send Using E-mail in the Save & Send gallery to display information in the right pane about various ways to e-mail a document from Word Click the Send as Attachment button to start your default e-mail program, which automatically attaches the active Word document to the e-mail message Using a Template to Create a Resume and Sharing a Finished Document 42 Sending a Document Using E-Mail

Sending a Document Using E-Mail:

Fill in the To text box with the recipient’s e-mail address Fill in the message text Click the Send button to send the e-mail message along with its attachment to the recipient named in the To text box and close the e-mail window Using a Template to Create a Resume and Sharing a Finished Document 43 Sending a Document Using E-Mail

Sending a Document Using E-Mail:

Using a Template to Create a Resume and Sharing a Finished Document 44 Sending a Document Using E-Mail

Saving a Word Document as a Web Page:

With the Word 2010 format of the resume file open in the document window, open the Backstage view and then click the Save & Send tab in the Backstage view to display the Save & Send gallery Click Change File Type in the Save & Send gallery to display information in the right pane about various file types that can be opened in Word Click Single File Web Page in the right pane to specify a new file type Click the Save As button in the right pane to display the Save As dialog box If necessary, navigate to the desired save location Using a Template to Create a Resume and Sharing a Finished Document 45 Saving a Word Document as a Web Page

Saving a Word Document as a Web Page:

Type the desired file name in the File name text box Click the Change Title button to display the Enter Text dialog box Type the desired page title in the Page title text box Click the OK button to close the dialog box Click the Save button to save the file as a Web page and display it in the document window in Web Layout view If the Microsoft Word Compatibility Checker dialog box appears, click its Continue button Using a Template to Create a Resume and Sharing a Finished Document 46 Saving a Word Document as a Web Page

Saving a Word Document as a Web Page:

Using a Template to Create a Resume and Sharing a Finished Document 47 Saving a Word Document as a Web Page

Formatting Text as an E-Mail Hyperlink:

Select the text to convert to a hyperlink Click the Insert Hyperlink button (Insert tab | Links group) to display the Insert Hyperlink dialog box Click E-mail Address in the Link to bar Type the desired e-mail address in the E-mail address text box If the e-mail address in the ‘Text to display’ text box is preceded by the text, mailto:, delete this leading text because you want only the e-mail address to appear in the document Using a Template to Create a Resume and Sharing a Finished Document 48 Formatting Text as an E-Mail Hyperlink

Formatting Text as an E-Mail Hyperlink:

Click the ScreenTip button to display the Set Hyperlink ScreenTip dialog box In the text box, type the text to display in the ScreenTip Click the OK button in each dialog box to format the e-mail address as a hyperlink Using a Template to Create a Resume and Sharing a Finished Document 49 Formatting Text as an E-Mail Hyperlink

Formatting Text as an E-Mail Hyperlink:

Using a Template to Create a Resume and Sharing a Finished Document 50 Formatting Text as an E-Mail Hyperlink

Adding a Background Color:

Click the Page Color button (Page Layout tab | Page Background group) to display the Page Color gallery Click the desired background color Using a Template to Create a Resume and Sharing a Finished Document 51 Adding a Background Color

Adding a Pattern Fill Effect to a Background:

Click the Page Color button (Page Layout tab | Page Background group) to display the Page Color gallery Click Fill Effects in the Page Color gallery to display the Fill Effects dialog box Click the Pattern tab to display the Pattern sheet in the dialog box Click the desired pattern Click the OK button to add the selected pattern to the current background color Using a Template to Create a Resume and Sharing a Finished Document 52 Adding a Pattern Fill Effect to a Background

Adding a Pattern Fill Effect to a Background:

Using a Template to Create a Resume and Sharing a Finished Document 53 Adding a Pattern Fill Effect to a Background

Testing a Web Page in a Web Browser:

Click the Windows Explorer program button on the Windows taskbar to open the Windows Explorer window Navigate to the desired save location Double-click the file name to start the Internet Explorer Web browser and display the Web page file in the browser window With the Web page document displaying in the Web browser, click the e-mail address link to start the e-mail program with the e-mail address displayed in the e-mail window If Internet Explorer displays a security dialog box, click its Allow button Using a Template to Create a Resume and Sharing a Finished Document 54 Testing a Web Page in a Web Browser

Testing a Web Page in a Web Browser:

Using a Template to Create a Resume and Sharing a Finished Document 55 Testing a Web Page in a Web Browser

Chapter Summary:

Use a template to create a document Change a document theme Fill in a document template Indent a paragraph Insert a building block Customize theme fonts Create a Quick Style Chapter Summary Using a Template to Create a Resume and Sharing a Finished Document 56

Chapter Summary:

Modify a style Save a Word document as a PDF or XPS document Send a Word document using e-mail Save a Word document as a Web page Format text as a hyperlink Add a background Using a Template to Create a Resume and Sharing a Finished Document 57 Chapter Summary

Microsoft Word 2010:

Chapter 5 Complete Microsoft Word 2010

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