Slide 1: Procedures and Technology Chapter 8
Developing Presentation Skills
Need for Presentation Skills : Need for Presentation Skills Speaking before small groups
Team reports
Slides as discussion aids for meetings
Speaking at professional association meetings 2
Planning Presentations : Planning Presentations Identify the objective
To inform
To persuade
To entertain
Consider the audience
Demographics
Interests and concerns
Knowledge of the topic
Reasons for attending the presentation 3
Planning Presentations : Planning Presentations Consider the time and length
Time allotted for the presentation
Time of day for the presentation
Consider the location
Research the topic 4 Workplace Wisdom
One key to overcoming stage fright is knowing the topic of your presentation well.
Writing Presentations : Writing Presentations Organize the material
Note the main points and supporting details
Select an order (direct or indirect)
Develop an opening
Ask a question
Relate a quotation or brief story
Refer to a current event 5
Writing Presentations : Writing Presentations Develop a strong message
Cover major/important points early
Repeat or restate key points
Use a positive tone
Develop a strong closing
Get the audience’s attention
Restate main points or ask for some action 6
Handling Questions : Handling Questions Before the presentation
Anticipate questions that may be asked
Prepare answers to those questions
During the question-and-answer session
Repeat the question so everyone can hear it
Be honest if you do not know the answer
Control interchanges (hecklers and off-topic questions)
Briefly restate your main point or call to action after answering the last question 7
Using Visual Aids : Using Visual Aids Select visual aids that will reinforce your message
Objects
Transparencies
Posters and flipcharts
Whiteboards
Electronic slides
Handouts 8
Guidelines for Slides : Guidelines for Slides Include a title on each slide
Use short bullet points for text
Include graphics as appropriate
Use contrasting colors for background and text
Limit the number of fonts
Be creative 9
Guidelines for Slides : Guidelines for Slides Use themes in presentation software to achieve professional results 10
Practicing Presentations : Practicing Presentations Rehearse
Practice in the presentation room, if possible
Ask someone to listen and give feedback
Use visual aids effectively
Stand where you will not block the visual aids
Look at the audience as you speak
Keep the light at a level that allows listeners to see both you and the visual aids
Plan your attire 11
Delivering Presentations : Delivering Presentations Just before the presentation
Arrive early
Check out the room layout and the equipment
During the presentation
Respond to your introduction
Focus on the message
Watch your time
Deliver a strong closing
Seek feedback 12
Giving Team Presentations : Giving Team Presentations Select the team
Work together for success
Each team member knows the presentation goals
Duties are assigned to each member
Deadlines are assigned for completing tasks
All members are present at the presentation to speak or answer questions 13
Discussion Questions : Discussion Questions Why is considering the audience during planning important to the success of a presentation?
What are some examples of objects that might be used as visual aids during a presentation?
With what size audience is using objects appropriate? 14