Word Chapter 08

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Microsoft Word 2010:

Microsoft Word 2010 Chapter 8 Using Document Collaboration and Integration Tools

Objectives:

Insert, edit, view, and delete comments Track changes Review tracked changes Compare documents and combine documents Create and edit a chart using Microsoft Graph Link an Excel worksheet to a Word document Objectives Using Document Collaboration and Integration Tools 2

Objectives:

Break a link Create and edit a chart using Office 2010 Chart Tools View and scroll through side-by-side documents Create a new document for a blog post Insert a quick table Publish a blog post Using Document Collaboration and Integration Tools 3 Objectives

Project – Memo with Chart:

Using Document Collaboration and Integration Tools 4 Project – Memo with Chart

General Project Guidelines:

If sharing documents, be certain received files and copied objects are virus free If necessary, determine how to copy an object Enhance a document with appropriate visuals If desired, post communications on a blog Using Document Collaboration and Integration Tools 5 General Project Guidelines

Inserting a Comment:

Position the insertion point at the location where the comment should be located If the Display for Review setting (Review tab | Tracking group ) is not Final: Show Markup, click the Display for Review box arrow ( Review tab | Tracking group) and then click Final: Show Markup to instruct Word to display the document with all proposed edits shown as markup Click the Insert Comment button (Review tab | Comments group) to display a comment balloon in the Markup Area in the document window and place comment marks around the commented text in the document window Type the desired comment in the comment balloon Using Document Collaboration and Integration Tools 6 Inserting a Comment

Inserting a Comment:

Using Document Collaboration and Integration Tools 7 Inserting a Comment

To Reply to a Comment:

If necessary, click the comment to which you wish to reply so that the comment is selected Click the Insert Comment button (Review tab | Comments group) to display a reply comment balloon to the selected comment balloon In the new comment balloon, type the desired comment Using Document Collaboration and Integration Tools 8 To Reply to a Comment

To Reply to a Comment:

Using Document Collaboration and Integration Tools 9 To Reply to a Comment

Customizing the Status Bar:

If the status bar does not show a desired item, right-click anywhere on the status bar to display the Customize Status Bar menu Click the item on the Customize Status Bar menu that you want to show to place a check mark beside the item, which also immediately may show as an indicator on the status bar Press the ESCAPE key to remove the Customize Status Bar menu from the screen Using Document Collaboration and Integration Tools 10 Customizing the Status Bar

Customizing the Status Bar:

Using Document Collaboration and Integration Tools 11 Customizing the Status Bar

Enabling Tracked Changing:

If the Track Changes indicator on the status bar shows that the Track Changes feature is off, click the Track Changes indicator on the status bar to enable the Track Changes feature Using Document Collaboration and Integration Tools 12 Enabling Tracked Changing

Tracking Changes:

Make the desired changes to the document with the Track Changes feature enabled Using Document Collaboration and Integration Tools 13 Tracking Changes

Using the Reviewing Pane:

Click the Reviewing Pane button arrow (Review tab | Tracking group) to display the Reviewing Pane menu Click Reviewing Pane Vertical on the Reviewing Pane menu to display the Reviewing Pane on the left side of the Word window Click the Show Markup button (Review tab | Tracking group) to display the Show Markup menu Point to Balloons on the Show Markup menu to display the Balloons submenu Click Show All Revisions Inline on the Balloons submenu to remove the Markup Area from the Word window and place all markups inline Using Document Collaboration and Integration Tools 14 Using the Reviewing Pane

Using the Reviewing Pane:

Using Document Collaboration and Integration Tools 15 Using the Reviewing Pane

Viewing Comments and Deleting a Comment:

Press CTRL+HOME to position the insertion point at the beginning of the document, so that Word begins searching for comments from the top of the document Click the Next Comment button (Review tab | Comments group ), which causes Word to locate and select the first comment in the document C lick the Delete Comment button (Review tab | Comments group ) to remove the comment balloon from the Markup Area Using Document Collaboration and Integration Tools 16 Viewing Comments and Deleting a Comment

Viewing Comments and Deleting a Comment:

Using Document Collaboration and Integration Tools 17 Viewing Comments and Deleting a Comment

Deleting All Comments:

Click the Delete Comment button arrow (Review tab | Comments group ) to display the Delete Comment menu Click Delete All Comments in Document on the Delete Comment menu to remove all comments from the document, which also closes the Markup Area Using Document Collaboration and Integration Tools 18 Deleting All Comments

Reviewing Tracked Changes:

Press CTRL+HOME to position the insertion point at the beginning of the document, so that Word begins the review of tracked changes from the top of the document Click the Next Change button (Review tab | Changes group), which causes Word to locate and select the first markup in the document Click the desired button on the Ribbon corresponding to how you wish to handle the change Repeat the previous two steps for each change in the document Using Document Collaboration and Integration Tools 19 Reviewing Tracked Changes

Reviewing Tracked Changes:

Using Document Collaboration and Integration Tools 20 Reviewing Tracked Changes

Changing Tracking Options:

Using Document Collaboration and Integration Tools 21 Changing Tracking Options

Comparing Documents:

Click the Compare button ( Review tab | Compare group) to display the Compare menu Click Compare on the Compare menu to display the Compare Documents dialog box Click the Original document box arrow and then click the first file to compare Click the Revised document box arrow and then click the second file to compare Using Document Collaboration and Integration Tools 22 Comparing Documents

Comparing Documents:

If a More button appears in the dialog box, click it to expand the dialog box, which changes the More button to a Less button If necessary, in the ‘Show changes in’ area, click New document so that tracked changes are marked in a new document Click the OK button to open a new document window and display the differences between the two documents as tracked changes in a new document window Using Document Collaboration and Integration Tools 23 Comparing Documents

Comparing Documents:

Using Document Collaboration and Integration Tools 24 Comparing Documents

Combining Revisions from Multiple Authors:

Click the Compare button ( Review tab | Compare group) to display the Compare menu Click Combine on the Compare menu to display the Combine Documents dialog box Click the Original document box arrow and then click the first file to combine Click the Revised document box arrow and then click the second file to combine Using Document Collaboration and Integration Tools 25 Combining Revisions from Multiple Authors

Combining Revisions from Multiple Authors:

If a More button appears in the dialog box, click it to expand the dialog box, which changes the More button to a Less button In the ‘Show changes in’ area, if necessary , click Original document so that tracked changes are marked in the original document Click the OK button to combine the documents and display the differences between the two documents as tracked changes in the original document Using Document Collaboration and Integration Tools 26 Combining Revisions from Multiple Authors

Combining Revisions from Multiple Authors:

Using Document Collaboration and Integration Tools 27 Combining Revisions from Multiple Authors

Showing Tracked Changes and Comments by a Single Reviewer:

Click the Show Markup button (Review tab | Tracking group) to display the Show Markup menu and then point to Reviewers on the Show Markup menu to display the Reviewers submenu Click the name of the reviewer on the Reviewers submenu to hide the selected reviewer’s markups and leave other markups on the screen Using Document Collaboration and Integration Tools 28 Showing Tracked Changes and Comments by a Single Reviewer

Showing Tracked Changes and Comments by a Single Reviewer:

Using Document Collaboration and Integration Tools 29 Showing Tracked Changes and Comments by a Single Reviewer

Charting a Table Using Graph:

Select the table to be charted Click the Insert Object button ( Insert tab | Text group) to display the Object dialog box If necessary, click the Create New tab (Object dialog box ) Scroll to and then select Microsoft Graph Chart in the Object type list to specify the object being inserted Click the OK button to start the Microsoft Graph program, which creates a chart of the selected table Close the Datasheet window by clicking the View Datasheet button on the Standard toolbar Using Document Collaboration and Integration Tools 30 Charting a Table Using Graph

Charting a Table Using Graph:

Using Document Collaboration and Integration Tools 31 Charting a Table Using Graph

Graphing by Column Using Graph:

Click the By Column button on the Standard toolbar to plot the data by column instead of by row Using Document Collaboration and Integration Tools 32 Graphing by Column Using Graph

Moving Legend Placement in a Chart Using Graph:

Click the Chart Objects box arrow on the Standard toolbar to display the Chart Objects menu, which contains a list of objects on the chart that you can format Click Legend in the list to select the chart object to format Click the Format Legend button on the Standard toolbar to display the Format Legend dialog box If necessary, click the Placement tab Click the desired placement location Click the OK button to move the legend placement Using Document Collaboration and Integration Tools 33 Moving Legend Placement in a Chart Using Graph

Moving Legend Placement in a Chart Using Graph:

Using Document Collaboration and Integration Tools 34 Moving Legend Placement in a Chart Using Graph

Resizing a Chart:

Point to the desired sizing handle and drag to resize the chart Using Document Collaboration and Integration Tools 35 Resizing a Chart

Changing the Chart Type Using Graph:

Click Chart on the menu bar to display the Chart menu Click Chart Type on the Chart menu to display the Chart Type dialog box If necessary, click the Standard Types tab Click the desired chart type in the Chart type list Click the desired Chart sub-type in the Chart sub-type list Click the OK button to change the chart type Using Document Collaboration and Integration Tools 36 Changing the Chart Type Using Graph

Changing the Chart Type Using Graph:

Using Document Collaboration and Integration Tools 37 Changing the Chart Type Using Graph

Formatting Text in the Chart Area Using Graph:

Click the Chart Objects box arrow on the Standard toolbar to display the Chart Objects menu Click Chart Area in the list to specify the object to be formatted Click the Format Chart Area button on the Standard toolbar to display the Format Chart Area dialog box Make the desired formatting changes, and then click the OK button Using Document Collaboration and Integration Tools 38 Formatting Text in the Chart Area Using Graph

Formatting Text in the Chart Area Using Graph:

Using Document Collaboration and Integration Tools 39 Formatting Text in the Chart Area Using Graph

Formatting an Axis Using Graph:

Click the Chart Objects box arrow on the Standard toolbar to display the Chart Objects menu Click Category Axis in the list to specify the object to be Formatted Click the Format Axis button on the Standard toolbar to display the Format Axis dialog box If necessary, click the Scale tab Place a check mark in the ‘Categories in reverse order’ check box to reverse the order of categories on the y-axis Click the OK Button Using Document Collaboration and Integration Tools 40 Formatting an Axis Using Graph

Formatting an Axis Using Graph:

Using Document Collaboration and Integration Tools 41 Formatting an Axis Using Graph

Quitting Graph and Returning to Word:

Click somewhere outside the chart to quit the Graph program and return to Word Using Document Collaboration and Integration Tools 42 Quitting Graph and Returning to Word

Excel Basics:

Using Document Collaboration and Integration Tools 43 Excel Basics

Linking an Excel Worksheet in a Word Document:

Drag through the cells in the Excel worksheet to copy In the Excel window, click the Copy button ( Home tab | Clipboard group) to copy the selected cells to the Clipboard Position the insertion point in the Word document where you wish to insert the cells In Word, click the Paste button arrow (Home tab | Clipboard group) to display the Paste gallery Click the Link & Keep Source Formatting button in the Paste gallery to paste and link the object at the location of the insertion point in the document Using Document Collaboration and Integration Tools 44 Linking an Excel Worksheet in a Word Document

Linking an Excel Worksheet in a Word Document:

Using Document Collaboration and Integration Tools 45 Linking an Excel Worksheet in a Word Document

Breaking a Link:

Right-click the linked object to display a shortcut menu Point to Linked Worksheet Object on the shortcut menu to display the Linked Worksheet Object submenu Click Links on the Linked Worksheet Object submenu to display the Links dialog box If necessary, click the source file listed in the dialog box to select it Click the Break Link button, which displays a dialog box asking if you are sure you want to break the selected links Click the Yes button in the dialog box to remove the source file from the list Using Document Collaboration and Integration Tools 46 Breaking a Link

Breaking a Link:

Using Document Collaboration and Integration Tools 47 Breaking a Link

Charting a Table Using Office Chart Tools:

Select the table to be charted Click the Copy button (Home tab | Clipboard group) to copy the selected table to the Clipboard Click the Insert Chart button (Insert tab | Illustrations group) to display the Insert Chart dialog box Click the desired chart type in the left pane Click the desired chart type in the right pane Click the OK button so that Word creates a chart, starts Excel , and splits the screen with the Word window in the left half and the Excel window with the data for the chart in the right half Using Document Collaboration and Integration Tools 48 Charting a Table Using Office Chart Tools

Charting a Table Using Office Chart Tools:

In the Excel window, click cell A1 to select it In the Excel window, click the Paste button (Home tab | Clipboard group ) to paste the contents of the Clipboard starting in the upper-left corner of the worksheet, and notice that the chart in the Word window automatically changes to reflect the new data In the Excel window, click the Close button to close the Excel window and show a maximized Word window with the chart Using Document Collaboration and Integration Tools 49 Charting a Table Using Office Chart Tools

Charting a Table Using Office Chart Tools:

Using Document Collaboration and Integration Tools 50 Charting a Table Using Office Chart Tools

Moving the Legend Placement Using Office Chart Tools:

Click the Legend button (Chart Tools Layout tab | Labels group) to display the Legend gallery Click the desired location for the legend Using Document Collaboration and Integration Tools 51 Moving the Legend Placement Using Office Chart Tools

Moving the Legend Placement Using Office Chart Tools:

Using Document Collaboration and Integration Tools 52 Moving the Legend Placement Using Office Chart Tools

Adding an Outline to a Chart Using Office Chart Tools:

Click the Shape Outline button arrow (Chart Tools Format tab | Shape Styles group ) to display the Shape Outline gallery and then click the desired outline color Click the Shape Outline button arrow (Chart Tools Format tab | Shape Styles group ) again, point to Weight in the Shape Outline gallery to display the Weight gallery, and then click the desired weight Using Document Collaboration and Integration Tools 53 Adding an Outline to a Chart Using Office Chart Tools

Adding an Outline to a Chart Using Office Chart Tools:

Using Document Collaboration and Integration Tools 54 Adding an Outline to a Chart Using Office Chart Tools

Formatting an Axis Using Office Chart Tools:

Click the Chart Elements box arrow (Chart Tools Format tab | Current Selection group ) to display the Chart Elements gallery , which contains a list of objects on the chart that you can format Click Vertical (Category) Axis in the list to specify the object to be formatted Click the Format Selection button (Chart Tools Format tab | Current Selection group) to display the Format Axis dialog box Make the desired changes in the Format Axis dialog box Click the Close button to format the category axis as specified Using Document Collaboration and Integration Tools 55 Formatting an Axis Using Office Chart Tools

Formatting an Axis Using Office Chart Tools:

Using Document Collaboration and Integration Tools 56 Formatting an Axis Using Office Chart Tools

Viewing and Scrolling through Documents Side by Side:

Open the two documents to be displayed side by side Click the View Side by Side button ( View tab | Window group) to display each open window side by side Scroll to the bottom of one of the windows and notice how both windows ( documents) scroll together If necessary, display the View tab (in either window ) and then, if necessary, click the Window button to display the Window group Click the Synchronous Scrolling button (View tab | Window group ) to turn off synchronous scrolling Using Document Collaboration and Integration Tools 57 Viewing and Scrolling through Documents Side by Side

Viewing and Scrolling through Documents Side by Side:

Using Document Collaboration and Integration Tools 58 Viewing and Scrolling through Documents Side by Side

Creating a Blank Document for a Blog Post:

Open the Backstage view Click the New tab in the Backstage view to display the New gallery Click the Blog post button in the Available Templates area to select the document type Click the Create button in the New gallery to create a new blank document for a blog post Using Document Collaboration and Integration Tools 59 Creating a Blank Document for a Blog Post

Creating a Blank Document for a Blog Post:

Using Document Collaboration and Integration Tools 60 Creating a Blank Document for a Blog Post

Inserting a Quick Table:

With the insertion point placed where you wish to insert the Quick Table, click the Table button (Insert tab | Tables group ) to display the Table gallery Point to Quick Tables in the Table gallery to display the Quick Tables gallery Click the desired Quick Table to insert the selected Quick Table in the document at the location of the insertion point Using Document Collaboration and Integration Tools 61 Inserting a Quick Table

Inserting a Quick Table:

Using Document Collaboration and Integration Tools 62 Inserting a Quick Table

Inserting a Category:

Click the Insert Category button (Blog Post tab | Blog group) to insert the Category drop-down list content control in the blog post If Word displays a dialog box about sending information, click its Yes button Click the ‘Choose a category or type a new one’ box arrow in the document to display a list of categories associated with the registered blog account Click a category in your list so that the blog post is listed in the selected category when you publish the blog post Using Document Collaboration and Integration Tools 63 Inserting a Category

Inserting a Category:

Using Document Collaboration and Integration Tools 64 Inserting a Category

Publishing a Blog Post:

Click the Publish button (Blog Post tab | Blog group ), which causes Word to display a brief message that it is contacting the blog provider and then display a message on the screen that the post was published Using Document Collaboration and Integration Tools 65 Publishing a Blog Post

Displaying a Blog Web Page in a Web Browser Window:

Click the Home Page button (Blog Post tab | Blog group), which starts the default browser and displays the Web page associated with the registered blog account in the browser window. You may need to click the Refresh button in your browser window to display the most current Web page contents Using Document Collaboration and Integration Tools 66 Displaying a Blog Web Page in a Web Browser Window

Displaying a Blog Web Page in a Web Browser Window:

Using Document Collaboration and Integration Tools 67 Displaying a Blog Web Page in a Web Browser Window

Chapter Summary:

Insert, edit, view, and delete comments Track changes Review tracked changes Compare documents and combine documents Create and edit a chart using Microsoft Graph Link an Excel worksheet to a Word document Chapter Summary Using Document Collaboration and Integration Tools 68

Chapter Summary:

Break a link Create and edit a chart using Office 2010 Chart Tools View and scroll through side-by-side documents Create a new document for a blog post Insert a quick table Publish a blog post Using Document Collaboration and Integration Tools 69 Chapter Summary

Microsoft Word 2010:

Chapter 8 Complete Microsoft Word 2010

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