2009-2010 Student Organization Orientation :2009-2010 Student Organization Orientation UNT Student Activities Center


Intro :Allow time to view presentation in its entirety and complete the Orientation Quiz Orientation Quiz is required as part of the 2009-2010 Organization Registration Process Quiz can be found at Intro


Student Activities Center :The SAC is located in Suite 320 of the University Union Student Organization Staff: Brooke Carter, Student Organization Coord. Bruce August, Student Organization GA Student Activities Center


Student Organizations :Basic Guidelines: Complete all Registration Forms each Fall An Advisor Minimum of 4 members Current copy of the constitution Officers maintain a 2.25 GPA Membership only for currently enrolled students Student Organizations


Benefits of being registered :Listings in all SAC directories and websites Use of University’s buildings and facilities Participation in leadership retreats Eligibility for Student Organization Awards Qualify for Eagle’s Nest Funding Benefits of being registered


Services & Resources :Organizational Mailboxes Use of SAC mailing address Classroom reservations Event Planning Consultation 150 FREE copies/semester Computers, fax machine, etc. Offices Services & Resources


Recognized Status :Special status created for associations of students in a school, college, or department whose primary purpose is to advance academic interest of the student body or the University community. Requires: 2 continuous years of registration Meet all of the Campus Club Committee Requirements Have a purpose aligned with the purpose and goals of the University Recognized Status


Privileges of Recognized Orgs :Use of the University name as part of their title Apply for funds through Student Service Fees Use of the University logo Serving on advisory boards Privileges of Recognized Orgs


2009-2010 Registration Process :Complete the Orientation Quiz Representative will receive OrgSync password Log-on to OrgSync portal Complete the 2009-2010 Registration Form (in Forms folder under the Tools tab) Upload copy of constitution **All steps MUST be completed for registration to be complete!!! 2009-2010 Registration Process


Checking Accounts :Need an account: Apply for tax-id # (SS-4 form) from IRS at www.irs.gov Complete Checking Account Verification Form, allow 3-4 days to process Take letter from SAC to Wells Fargo Updating an account: Complete Checking Account Verification Form to add or delete names, allow 3-4 days to process Take letter from SAC to Wells Fargo **All persons being added to account must be present with letter at Wells Fargo.** Checking Accounts


Event Planning 101 :Changes have been made to the Event Application Process Events with: Food and/or beverages Tickets for admission Off-campus guests Hazardous materials (fire, sledge hammer) More than 100 attendees Alcohol Any kind of physical activity (flag football, basketball etc.) Minors Now must be turned in 15 business days prior to the event, not counting the day of the event. Event Planning 101


Event Planning cont’d. :Complete Event Application with all necessary signatures to SAC 10 or 15 days prior to the event Notification of approval or denial will be placed in the student organization’s mailbox May be referred to Event Safety Committee (ESC) Event Planning cont’d.


Event Safety Committee :The purpose of the ESC is to ensure that student organization events are executed in the safest way possible. The ESC and its Chair will: Schedule a safety meeting regarding your event Org must comply with all requirements set by ESC in order to have the event Before attending the meeting complete the Event Safety Guidelines Form Event Safety Committee


Solicitation :Any organization’s attempt to gain funds, support, membership, or contributions. Solicitation Forms are required 5 business days prior to the event, and for no longer than a 3day period Solicitation tables are only allowed in or around the Union The selling of merchandise or soliciting donations require the Dir. Of Business Services signature Solicitation


OrgSync Forms :Forms that can be found on OrgSync and do not have to be brought into the SAC include: Room Reservation Forms Checking Account Verification Forms Free Speech Applications Organization Office Lottery Applications Student Organization of the Month Applications OrgSync Forms


Student Organization of the Month :The organization that is selected as SOTM will receive a $55 co-sponsorship from the SAC , and recognition in The Informer. To apply submit an application on OrgSync detailing what your organization did in terms of service, philanthropy, and/or any awards received by the 15th of each month. Student Organization of the Month


Spirit Cup Competition :New incentive program for student organizations; Orgs earn points by: Sponsoring or attending campus activities Promoting school spirit Uniting with other orgs Promoting educational and professional development Encouraging a “Go Green” environment The award will be given to the org that earns the most points at the end of the year. Spirit Cup Competition


Spirit Cup cont’d :Orgs may begin earning points as soon as registration is complete; the competition ends before the Student Recognition & Awards Ceremony Spirit Cup Verification forms will be available in both the SAC and the CLS All winners will be presented at the Student Recognition & Awards Ceremony The winner(s) will receive funds and/or resources for programming, recognition by the SAC & the CLS, a commemorative plaque, and org name engraved on the Spirit Cup trophy Spirit Cup cont’d


Conclusion :If you have any questions or would like to receive more information regarding student organizations please contact the Student Activities Center. Thank you and have a great year!!! Conclusion