Effective MEETING_pitambar

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meeting procedure

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EFFECTIVE MEETING:

EFFECTIVE MEETING Pitambar Acharya President(2009), JCI Birendranagar(Nepal) Nov 12, 2010

EFFECTIVE MEETING:

EFFECTIVE MEETING What this power pack will cover Constructing Organising Running

CONSTRUCTING :

CONSTRUCTING Identify the purpose 2. Make sure the right people are there. 3. Develop the agenda

ORGANISE:

ORGANISE Prepare necessary materials. Room set up, location Lead the meeting as a facilitator Ground rules

RUNNING:

RUNNING Facilitation skills Decision making techniques Handling conflict Next steps and assignments Effectiveness of the meeting

BEFORE MEETING:

BEFORE MEETING Purpose Develop an agenda & Distribute Meeting Time Selection of venue Vary meeting places

DURING THE MEETING:

DURING THE MEETING Welcome & Greet Light refreshment Start on time & End on time Stick to the agenda Group discussion Encourage feed back Keep minutes Be a role model Summarize agreements Set a date, time and venue for the next meeting

AFTER THE MEETING:

AFTER THE MEETING Distribute minutes Discuss with other officers Follow up on delegation Give recognition and appreciation Put unfinished business on the agenda of next meeting Periodic evaluation of the meeting

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