Slide 1:http://www.optiscan.net Medical Chart Scanning System How To Handle Existing Patient Charts?


The Chart Problem :http://www.optiscan.net The Chart Problem Practice has implemented an EMR solution which handles day-forward patient management. Each existing patient has a 50-150 page chart folder filed on a shelf in the practice or off-site.


Choices? :http://www.optiscan.net Choices? ChartWorx Bulk Scan - All chart pages scanned and images linked to the EMR system. ChartWorx Selective Bulk Scan – Selected pages scanned and images linked to the EMR system. On-Demand Scan - Charts scanned into EMR system on-demand for a specified period of time. Don’t Scan - Continue to retrieve and handle charts as needed from shelves or off-site.


ChartWorx Bulk Scan Option :http://www.optiscan.net ChartWorx Bulk Scan Option Benefits All data digitized Quick Conversion Paper-charts can be shredded, space reclaimed No paper handling after conversion Limited impact on practice staff Drawbacks Extra expense Practice space needed for chart preparation and scan during conversion.


ChartWorx Selective Bulk Scan Option :http://www.optiscan.net ChartWorx Selective Bulk Scan Option Benefits Chart size more manageable Number of pages to scan decreases. Paper-charts can be shredded, space reclaimed No paper handling after conversion Limited impact on practice staff Drawbacks Increased cost due to complex preparation Might not scan an important page May increase conversion duration


On-Demand Scan Option :http://www.optiscan.net On-Demand Scan Option Benefits Costs spread out over time Can use existing staff Drawbacks Conversion slow and disrupts practice workflow Slows adoption of complete EMR. Risk losing an important chart Practice continues to handle paper Un-scanned charts must be sent to storage.


Don’t Scan Option :http://www.optiscan.net Don’t Scan Option Benefits No Scan Costs No Disruption to practice Drawbacks Practice continues to handle paper Space taken up by charts never reclaimed Paper-chart and Electronic charts both active. EMR Adoption slow or fails completely


So What Option Do You Choose? :http://www.optiscan.net So What Option Do You Choose? It Depends, Choose: ChartWorx Bulk/Selective Scan If practice doctors will be practicing for at least 2-3 years To maximize efficiency To minimize paper handling Speed up ROI and Adoption of EMR system. On-Demand Scan If chart count low If legacy information not that critical. Don’t Scan Doctors close to retirement Not implementing EMR ROI is not likely


Slide 9:http://www.optiscan.net Practice A – ChartWorx Bulk Selective Scan 15,000 Charts – approx 50 pages/chart 9 month project Approx $10,000 per month in paper handling Assume 6.5% savings per month during scan project in paper handling costs due to accumulated digitization. ROI Case Analysis


Slide 10:http://www.optiscan.net ROI Case Analysis Practice B – On-Demand Scan 15,000 Charts – approx 50 pages/chart 24 month project (could be longer) Approx $10,000 per month in paper handling Assume 3.5% savings per month during scan project in paper handling costs due to accumulated digitization.


Slide 11:http://www.optiscan.net Practice C – Don’t Scan 15,000 charts Approx $10,000 per month in paper handling Assume NO savings per month in paper handling costs. ROI Case Analysis


Total Scan/Paper Handling Costs :http://www.optiscan.net Total Scan/Paper Handling Costs 100% Paperless 100% ROI for On-Demand Scan


% of Total Charts Scanned :http://www.optiscan.net % of Total Charts Scanned ChartWorx Bulk Scan Method vs. On-Demand Method Accelerated scan rate with ChartWorx, much slower with On-Demand Paper charts phased out after ChartWorx, On-Demand keeps paper charts around longer.


Why Scan with ChartWorx ? :http://www.optiscan.net Why Scan with ChartWorx ? Speed up EMR system adoption with a completely paperless office. Eliminate dependency on paper and labor intensive paper processes. Reclaim space taken up by paper-folders. Fast 100% chart digitization using professional scanning staff and equipment. Quick ROI when considering projected paper-handling and scanning labor costs.


Contact Us Now for a FREE Consultation!! :http://www.optiscan.net Contact Us Now for a FREE Consultation!! Michael Hawkins OptiScan Inc. mhawkins@optiscan.net Toll Free: 1-800-369-5997