Jan 2011 Board Material

Glen Lake Association:

Glen Lake Association January 2011 Board Meeting

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Approval of December 9, 2010 Meeting Minutes Approval of Agenda Discussion Items Speed limit status and plans 2011 Budget Approval Board member replacements Public Relations ideas – 4 th of July Float Old Settler’s Park boat launch - 1/19 Parks and Recreation meeting Newsletter articles and Contributors Lists Other discussion items Treasurer's Report Committee Reports Auxiliary Development Finance and Investment Invasive Species Long-Range Planning Membership Website Newsletter Public Relations Fish, Wildlife and Recreation Water Level Water Quality Other Business Adjournment Agenda

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GLEN LAKE ASSOCIATION BOARD OF DIRECTORS MEETING DECEMBER 9, 2010 Members present: Andy DuPont, Roy Pentilla, Jack Laitala, Shirley Hoagland, Matt Wiesen, John Rockwood, Sue Meserve, Mike Litch, Joan Kramps, and Ann Davey Also present: Sarah Litch President DuPont called the meeting to order at 9:05. He mentioned that Carl Oleson was concerned about not being able to attend many meetings. Perhaps there could be a video conference of the January meeting. The meeting agenda was approved as amended. Sarah Litch would report on Water Quality. The minutes of the November Board Meeting were approved as amended. Water Quality : Sarah reported that after 8 years new legislation restricting phosphorus lawn fertilizer was passed and awaiting the Governor’s signature. Phosphorus fertilizer is only allowed on a new lawn and must be at least 15 feet away from a body of water. Any ordinance already passed by a village or township takes precedence if passed before the state legislation was signed. Any village/township not already having an ordinance will not be able to create one in the future. There are significant penalties for any infraction. In response to an inquiry about the Old Settlers boat launch and whether the Association would provide a boat washing operation there in addition to the one on Little Glen, Sarah recommended that the launch be permanently closed. It was decided that the cost of operating an additional boat wash at that location could not be justified given the limited number of launchings. There was some discussion about possibly having an annual permit for those small boats which are only used in Glen Lake. A sticker could be an educational tool. Sarah noted that there are 9 road ends around the Lakes. Some of these road ends could be used for launching boats. In an effort to help control the introduction of invasive species into the lakes, a motion to recommend the closing of the Old Settlers boat launch was made and approved. Andy will write to Steve Christensen, Leelanau Parks & Recreation Commission Chairman, communicating the Association’s recommendation.

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Sarah reported on the presentation by Pat Lindemann, Ingham County Drain Commissioner, sponsored by Leelanau Clean Water. The Association had several members present. His talk concerned watershed management by the use of low impact design features, increased use of native plants, and clean water education in drain projects of any size. SICon contract : Andy and Rob will go forward with the permitting authorities to secure a permit to continue the swimmers itch control. No permit was issued because no scientific evidence was presented that mergansers contribute to the problem. Development Committee : The new brochure was included in the annual solicitation letters. $250 has been received as of December 9. There were some concerns expressed that the brochure does not provide for Association membership renewal. Not all donations can be made through PayPal. Roy said that all donations that come in from current members will be added on a cumulative basis in the current year unless otherwise designated. Budget : Roy distributed the proposed budget and asked for comments from committee chairs. The budget needs to be approved in January. There were some questions regarding restrictions on the Watershed Fund. Monies designated by the donor for the Watershed Protection Fund are not transferable. Treasurer’s Report : Roy Pentilla presented the current financial status of the Association showing that we continue to be healthy and are managing costs within budget and revenues. Andy complimented Roy on a good job. Auxiliary Committee : Joan reported that 544 Development Committee letters were processed and mailed December 3 rd . There are a lot of brochures and return cards remaining. Finance and Investment : Roy presented the Investment Policy Statement and stated that mutual funds were not included in the Investment Vehicles section. The Policy was approved as amended and will be implemented in January.

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Membership : Membership has not been increasing, but there has been a sustained increased in average membership giving. There need to be more efforts to attract new members. Suggestions included: utilization of area captains as was done when the Ownership Manuals were distributed; a welcoming gift from area realtors of a year’s membership to new property owners; a greater promotion of the advantages of Business Membership and more publicity for those who are members. Website : Shirley asked for guidance of the censoring of email comments on the website. Negative comments add to the credibility of a site, however personal information should not be included. A motion was made and approved to discontinue the comments section leaving just the lost and found. Comments received through email should be shared with the Board as appropriate. Newsletter : Sue requested all articles for the Newsletter be in to her by the 15 th of January so that the Newsletter can go to the printer by the end of January. Public Relations : The Board would like Bob Boles to send in a report if unable to attend a Board Meeting. He had suggested that Family Members be included in future solicitation mailings. The Development Committee should decide whether or not this is a good idea. Water Level : Levels are at targeted levels. Cal Killen is writing the software so that the website can be automatically updated. Eric Carlson is going to write an article for the Enterprise on lake levels in the county. Roy was asked to find out if there is insurance coverage on the solar panel as it is clearly visible/accessible from the bridge.

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Water Quality : Mike related that Rob Karner and Lindsey Simmons recently completed the Clean Water sponsored YouTube video series which is now available for viewing. Mike requested that Shirley have links added on our web page for the 3 newly produced ones in addition to the original ones. The 6 series are: Proper Lawn Care Water Quality Monitoring Septic Maintenance Lake Water Irrigation and Green belting (new) Invasive Species (new) Swimmer’s Itch (new) A meeting was held recently at the Leelanau Conservancy office to organize a new Leelanau Clean Water initiative for water quality testing and to establish a common data base for all testers of the county’s lakes and streams. The Association furnished information concerning what testing we do. Further collaboration is planned to build and load the data base. In response to an email from Dale DeKorne, a Big Glen riparian and Association member, complaining about Hatlem Creek sedimentation inflow into Glen Lake after heavy rains, Rob asked him if he would like to participate in the cleanup actions. He has not responded. A permit would be needed for the cleanup dredging. There was a question as to whether the county would contribute to the clean up. The meeting was adjourned at 12:15 Respectfully submitted, Ann Davey

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From: Leelanau County Road Commission To: John Soderholm, Supervisor Glen Arbor Township Dear John, Based upon requests from Empire, Glen Arbor and Kasson Townships the Road Commission had asked the Michigan State Police to study and consider changing the speed limit on roads around Glen Lake. The request was initiated by the Glen Lake Association and specifically targeted CR 675 from Plowman Road around the east side of Big Glen Lake to M-22 and Day Forest Drive along the northerly shore of Little Glen Lake. As the Lake Association had asked that data for the study be gathered during the busy portion of the year, the Michigan State Police conducted their investigation during July and August of this past summer. The Road Commission assisted by gathering information under the direction of the State Police. Since that time the State Police have been evaluating that data, culminating in their recent conclusion that the data does not justify a traffic control order to lower the speed limit on either of the roads in question. However, in that conclusion the investigating officer noted that a portion of CR 675 (from Agnew Street to Old Settler’s Park) does meet the criteria of MCL257.627(2). This section of state law states that a prima facie speed limit of 45 mph may be posted “on a highway segment with not less than 30 vehicular access points within 1⁄2 mile”. Based upon his observation the Road Commission Board has instructed our staff to purchase and erect signs accordingly. I have already talked with John Rockwood, head of the Lake Association. It is apparent that some of their members felt their request was appropriate, have been looking forward to a lowering of the speed limit along most or all of the requested roadways, and may not be happy with this conclusion. It should be noted that the 3 respective Townships have already done all they can in response to the Lake Association’s request, and with the posting of the prima facie zone the Road Commission will have done all that state law allows us to do. To the best of my knowledge the State Police have been diligent and thorough in their work to follow state law as provided to them by the legislature. If you or any of your constituents have a question about the process or the law I would suggest they contact Lt. Gary Megge of the Michigan State Police at 517-241-0577. If there is a large group with similar questions it would be helpful to appoint a single contact person to reach him. Sincerely, James C. Johnson, P.E. Engineer

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4 th of July Float Proposal We should explore the idea of creating a GLA float and participating in the 2011 Glen Arbor 4 th of July parade. By participating in the parade, the GLA would have an opportunity to market itself at the largest single event held in the Glen Lake area all year. The float would be used as a vehicle to create excitement within the organization (all ages would be encouraged to participate), reach out to the community, partner with other Glen Lake business and associations, and help recruit new members. To help create interest in the float project, the GLA would hold a contest to choose the theme of the float. To do this we would post an announcement on the web site of the contest, and also put it in our newsletter. We would offer prizes to the top three themes. Those prizes would come from a local business, restaurant, or organization. The float would be used to hand out information about the GLA at the parade. We could hand out GLA buttons, GLA window stickers, scenic post cards that give general information about the GLA that would also include our web site information. Our float would be family friendly. We need to reach out to all family members within our association. A float is something everyone can be involved with. We would need to form a “Float Committee” to look into costs and construction. The board would also have to come up with criteria for the contest, and reach out to local business to partner for our prizes. The GLA float is an opportunity for outreach within our organization, the Glen Arbor business community, and the general public.

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Break Time See You in April!