Business Letter

Business Letter: 

Business Letter

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Business Letter Are written usually to a firm or an individual in a firm. It must be a combination of clearness , brevity and courtesy. A business letter is more formal than a personal letter. It should have a margin of at least one inch on all four edges

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Parts Of Business Letter

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Heading This contains the return address (usually two or three lines) with the date on the last line . Complete Address and the full date. NO ABBREVIATION

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Inside Address This is the address you are sending your letter to. Make it as complete as possible. Include titles and names if you know them . Placed at the left hand side of the page, flush w/ the margin and several spaces ( atleast four if the letter is typewritten) lower on the page than the date.

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Salutation In a business letter is always formal. It normally begins with the word "Dear" and always includes the person's last name. Or greeting is placed two spaces below the last line of the inside address The name of the person whom the letter is written, Use Colon

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Body of the Letter Is written as text. A business letter is never hand written. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs. Skip a line between the greeting and the body. Skip a line between the body and the close . The subject matter of your letter.

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Complementary Close This short, polite closing ends with a comma. It is either at the left margin or its left edge is in the center, depending on the Business letter style that you use. It begins at the same column the heading does . A Cordial expression to close your letter. Followed by a comma.

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Signature Type out the name to be signed. This customarily includes a middle initial, but does not have to. Women may indicate how they wish to be addressed by placing Miss, Mrs., Ms. or similar title in parentheses before their name .

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Kinds Of Business Letter

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Acknowledgement Letter This type of letter is written when you want to acknowledge some one for his help or support when you were in trouble. The letter can be used to just say thanks for something you have received from some one, which is of great help to you.

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Apology Letter An apology letter is written for a failure in delivering the desired results. If the person has taken up a task and he fails to meet the target then he apologizes and asks for an opportunity to improve in this type of letter.

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Appreciation Letter An appreciation letter is written to appreciate some one's work in the organization. This type of letter is written by a superior to his junior. An organization can also write an appreciation letter to other organization, thanking the client for doing business with them.

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Complaint Letter A complaint letter is written to show one that an error has occurred and that needs to be corrected as soon as possible. The letter can be used as a document that was used for warning the reader.

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Inquiry Letter The letter of inquiry is written to inquire about a product or service. If you have ordered a product and yet not received it then you can write a letter to inquire when you will be receiving it.

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Order Letter This letter is as the name suggests is used for ordering products. This letter can be used as a legal document to show the transaction between the customer and vendor.

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Letter of Recommendation This type of letter is written to recommend a person for a job position. The letter states the positive aspects of the applicant's personality and how he/she would be an asset for the organization. Letter of recommendation is even used for promoting a person in the organization.

Exercises: 

Exercises

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I. Directions :Identify the following. ________1. This is the address you are sending your letter to. ________2. A Cordial expression to close your letter. ________3. Complete Address and the full date. ________4. Are written usually to a firm or an individual in a firm. ________5. This customarily includes a middle initial, but does not have to . ________6. I s written to show one that an error has occurred and that needs to be corrected as soon as possible. ________7. The subject matter of your letter . ________8. This letter is as the name suggests is used for ordering products. ________9. This type of letter is written to recommend a person for a job position. _____10.The name of the person whom the letter is written.

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________11. More formal than a personal letter. ________12. Written to inquire about a product or service. ________13. Written for a failure in delivering the desired results . ________14. Written when you want to acknowledge some one for his help or support when you were in trouble . ________15. Written to appreciate some one's work in the organization.

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II. Arrange the following jumbled words. 1.) UREAGNTSI 11.)SINEDI ASSDRED 2.)AEINHDG 12.)AEEEOCKWNGDLNMT 3.)LOOGYAP 13.)OMCERMADNTEONI 4.) STLTNAUAOI 14.)PILANOTMC 5.)ODBY 15.)RTETEL 6.)EORRD 7.)AEEOCMPLMNTRY ELSCO 8.)BSSSNEIU TTERLE 9.)QYRNRUI 10.)NIOTIACREAPP

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Curriculum Vitae

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Name: Cruz, John Michael Vincent H. Address: #32 Mangga Rd. Zone 1 Pag-asa Signal Village, Taguig City Age: 16 Gender: Male Birthday: July 3, 1995 Skills/Talent : Parent’s Name: Babylyn H. Cruz Feloteo R . Cruz Motto: If you fail to prepare, Prepare to fail If you don't stand for something, you will fall for anything.

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Name: Dayanan, Ireneo C. III Address: Blk. 107 Lot 5 Ph-6 Sitio Imelda, Upper Bicutan, Taguig City Age: 16 Gender: Male Birthday: January 25, 1996 Skills/Talent: Computing Parent’s Name: Luzviminda Dayanan Ireneo Dayanan Jr. Motto: Life is like a rock, its hard but fun.

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Name: Manucan, April Joy I. Address: Blk 46 lot 11 Dreamland Hagonoy, Taguig City Age: 15 Gender: Female Birthday: April 12, 1996 Skills/Talent: Singing Parent’s Name: Marissa Manucan Alejandro Manucan Motto: Live your life to the Fullest.

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Name: Marfil, Claudine Gail Address: 9-A Camachile St., Zone-1, Signal Village Taguig City Age:15 Gender: Female Birthday: April 13, 1996 Skills/Talent: Writing Parent’s Name: Gerry Marfil Ella Marfil Motto: Before Beginning plan carefully.

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Name: Marquez, Becca Joy S. Address: #38 Mabolo St. Zone 1 Signal Vilage, Taguig City Age: 16 Gender: Female Birthday: Febuary 11, 1996 Skills/Talent: Dancing Parent’s Name: Brenda Marquez Jose Marquez Motto: A goal without a plan is just a Dream.

ANSWER KEY IN THE EXERCISE: 

ANSWER KEY IN THE EXERCISE EXERCISE A Inside address 11. Business Letter Complementary Close 12. Inquiry Letter Heading 13. Apology Letter Business Letter 14. Acknowledgement Letter Signature 15. Appreciation Letter Complaint Letter Body Order Letter Letter of Recommendation salutaion

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EXERCISE B Signature 11. Inside Address Heading 12. Acknowledgement Apology 13. Recommendation Salutation 14. Complaint Body 15. Letter Order Complementary Close Business Letter Inquiry Appreciation