Time Management

Views:
 
     
 

Presentation Description

No description available.

Comments

By: saiamrutha (119 month(s) ago)

Requesting you to pls forward this presentation to my mail id at saiamrutha1975@gmail.com.Thanks

Presentation Transcript

Time Management : 

11/27/2009 9:19:52 AM Time Management Adarsh.R

Slide 2: 

11/27/2009 9:19:52 AM Time is finite We have only 24 hours available in a day to accomplish the tasks and to enjoy our lives….. Each one of us have the same amount of time, … rich or poor…men or women… weak or strong.. there is no discrimination... We are equal in the amount of time we have but are unequal in the way we manage!! … most of as complain of lack of time….!!!! …raw materials supply can increased…more workers can be hired…. additional capital can be raised… but supply of time cannot be increased beyond 24 hrs!

Slide 3: 

11/27/2009 9:19:52 AM ….It cannot be physically stretched even by a single second…. Einstein described time as the fourth dimension… ‘If space is the dimension within which things exist, time may be the dimension within which things change’ Time is a unique resource which can be misused or managed wisely…. Works 8hrs --- the way one manage this 8 hrs make all the difference between the success and the survival Study ….. In an organization 1% says enough time… 25% require half time required and 50% requires double the time!! Time is costly……Rs.5000 per month salary…… each hour Rs. >35

Slide 4: 

11/27/2009 9:19:52 AM Time management is concerned with Planning scheduling and controlling of Time…. Right thing at right time!!!

Slide 5: 

11/27/2009 9:19:52 AM Causes : Indecision : Lack of ability to decide quickly and correctly is the major source of time waste Procrastination : The tendency to habit of postponing things. … due to subconscious fear and laziness… large task should be broken into small steps…. Lack of planning : Lack of clear cut objectives and priorities… plenty of time is available the pace of work slackens…. Parkinson’s Law… “ Work expands to full up the time available for its completion” Meetings : Most managers spend a quarter or more of their time on meetings…. Telephone Interruptions, Drop in visitors…..

HOW TO MAKE EFFECTIVE USE OF TIME?There are several methods, techniques, tools etc., to manage and control our time. : 

11/27/2009 9:19:52 AM HOW TO MAKE EFFECTIVE USE OF TIME?There are several methods, techniques, tools etc., to manage and control our time.

Slide 7: 

11/27/2009 9:19:52 AM Time Recordings : Systematic record of how one spend his time will help in revealing wastage of time and in devising corrective programs Planning and Budgeting : Prepare a time budget for repetitive tasks such as weekly meetings, annual budget meetings etc Prepare a ‘to do list’ both for you and your subordinates Lay down priorities for various tasks Delegate routine tasks to your secretary or subordinate Plan your day the night before Handle your mail just once and decide what is to be done to

Slide 8: 

11/27/2009 9:19:52 AM 7. Recognize and use your individual bio-rhythm to your advantage --- most productive time 8. Keep a quiet hour to allow for concentrated work without interruption. --- cont. or segment of 15 min….

Slide 9: 

11/27/2009 9:19:52 AM Pruning Time Wasters: Telephone Interruptions --- plan incoming and out going calls….tactful secretary…. Visitors --- take appointment, asked to see the right person Meetings --- agenda, startup and finish up time Travel --- Unnecessary travel… phone… carry reports The Daily Crisis --- not under react or over react, think and find out what response Perfectionism --- give the plan or report to another person

Slide 10: 

11/27/2009 9:19:52 AM 7. Delegation --- 8. Ability to say no--- 9. Quality of time -- creative thinking time 10. Selective reading ---- read material most relevant to the job 11. Information – Lack of necessary information and excessive information 12. Paper work – Scrap all unnecessary forms, reports etc

In fact, we have experienced three generations of time Management. We’ve been told to work harder, learn to do things better & faster, use new devices such as files, organisers, planners, schedules etc. to be able to do well. : 

11/27/2009 9:19:52 AM In fact, we have experienced three generations of time Management. We’ve been told to work harder, learn to do things better & faster, use new devices such as files, organisers, planners, schedules etc. to be able to do well.

But these do not click. We get frustrated. We feel that something is wrong somewhere. : 

11/27/2009 9:19:52 AM But these do not click. We get frustrated. We feel that something is wrong somewhere.

Generations of Time Management : 

11/27/2009 9:19:52 AM Generations of Time Management 1st – Reminders, to do lists etc. 2nd – Planers, Appointment books 3rd – Prioritisation 1st & 2nd generation of TM help as Memory Aids. 3rd generation of TM can be compared to a Car Travel, using a wrong map.

We have a better car, good road etc. It facilitates speedy travel, offers good mileage. But the wrong map will not take us to the real destination. We’ll reach the wrong place, faster! : 

11/27/2009 9:19:52 AM We have a better car, good road etc. It facilitates speedy travel, offers good mileage. But the wrong map will not take us to the real destination. We’ll reach the wrong place, faster!

If we keep doing what we’ve been doing, we’re going to keep getting what we’re getting. : 

11/27/2009 9:19:52 AM If we keep doing what we’ve been doing, we’re going to keep getting what we’re getting.

One definition of insanity is to keep doing the same thing and expect different results. : 

11/27/2009 9:19:52 AM One definition of insanity is to keep doing the same thing and expect different results.

We need to move beyond time Management to Life Leadership – to a 4th generation based on paradigm that will create quality of life results. : 

11/27/2009 9:19:52 AM We need to move beyond time Management to Life Leadership – to a 4th generation based on paradigm that will create quality of life results.

4th generation of TM is based on Importance Paradigm. Free yourself from the ‘Urgency addiction’. : 

11/27/2009 9:19:52 AM 4th generation of TM is based on Importance Paradigm. Free yourself from the ‘Urgency addiction’.

It is a principle-centred approach. Basing our happiness on our ability to control everything is futile. While we do control our choices of action, we cannot control the consequences of our choices. : 

11/27/2009 9:19:52 AM It is a principle-centred approach. Basing our happiness on our ability to control everything is futile. While we do control our choices of action, we cannot control the consequences of our choices.

Universal laws or principles do. Thus, we are not in control of our lives; principles are. : 

11/27/2009 9:19:52 AM Universal laws or principles do. Thus, we are not in control of our lives; principles are.

Clock & Compass : 

11/27/2009 9:19:52 AM Clock & Compass “New technique of TM offers a Compass, instead of a clock - because, ‘where you are headed’ is more important than ‘how fast you are going’.

Shift your focus from urgency to importance.The Main thing is to keep the Main thing the Main thing. : 

11/27/2009 9:19:52 AM Shift your focus from urgency to importance.The Main thing is to keep the Main thing the Main thing.

Reduce the gap between what is deeply important to you and the way you spend your time. : 

11/27/2009 9:19:52 AM Reduce the gap between what is deeply important to you and the way you spend your time.

Knowing what is important rather than simply responding to what is urgent is foundational to Putting First Things first. : 

11/27/2009 9:19:52 AM Knowing what is important rather than simply responding to what is urgent is foundational to Putting First Things first.

We’ve painstakingly climbed the “ladder of success” rung by rung – the hard work, later hours, diploma, qualifications, promotions – only to discover as we reached the top rung that the ladder is leaning against the wrong wall. : 

11/27/2009 9:19:52 AM We’ve painstakingly climbed the “ladder of success” rung by rung – the hard work, later hours, diploma, qualifications, promotions – only to discover as we reached the top rung that the ladder is leaning against the wrong wall.

Slide 26: 

11/27/2009 9:19:52 AM

Slide 27: 

11/27/2009 9:19:52 AM Thank You!

authorStream Live Help