logging in or signing up written communication aboofazil Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT lite Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: (To copy code, click on the text box) Embed: URL: Thumbnail: WordPress Embed Customize Embed The presentation is successfully added In Your Favorites. Views: 619 Category: Education License: All Rights Reserved Like it (0) Dislike it (0) Added: August 18, 2010 This Presentation is Public Favorites: 0 Presentation Description No description available. Comments Posting comment... By: aymanalbasheir (11 month(s) ago) can you please send this ppt to my Saving..... Post Reply Close Saving..... Edit Comment Close Premium member Presentation Transcript Written Communication : Written Communication Introduction : Introduction What is communication ? Communication encompasses not only written or spoken words but everything from hand signals, eye contact interpersonal distant . Communication is essentially a social process. Communication occurs not only in individuals and small groups, but also between few senders and many millions of recipients. Slide 3: Communication comes from latin word “Communicare” which means : To impart To participate To share Slide 4: According to Peter Little : Communication is the process by which information is transmitted between individual and or organization . Process of communication : sender sends or encodes the message with an idea to the receiver receiver after understanding the message or idea of the sender decodes or sends the message by feedback. Written Communication : Written Communication Written communication are in forms of letters, reports, posters, newspaper , organization hand books. Effective written communication : Principles of effective writing : Principles of effective writing Clarity: It means one is trying to convey a message to mind of other. The clearly writing benefits to the sender and receiver by understand what both are trying to say. The message is important. Slide 7: Simplicity : It is not easy to write simple , in fact it is more difficult to be simple than to be complex. It means to the point , accurate. Avoid unnecessary use of jargons, length, spelling , sentence structure etc. Slide 8: Simplicity can be defined as : Being concise : use short, direct, simple statement to cover your points, and that too in well organized order. Being precise : surely one have to say something specific , so be clear about it. Slide 9: Define problem: while writing letter one do not need to define everything, but only those words or thoughts that may not be clearly understood by reader. Being meaningful : they should convey the message, not merely the symbol of a sound. Slide 10: PROMPTNESS The communication should be at the right time , should not delay the reply. KNOWLEDGE OF THE SUBJECT Should know the policies of the firm. Should posses the knowledge of the past correspondence. Slide 11: APPROPRIATE Vary the tone and language according to the need of the occasion and psychology of the reader. ACCURACY, COMPLETENESS All the facts and figures must be accurately mention. The message should be clear and un-ambiguous so as to accomplish the purpose. Importance of Communication in an Organization : Importance of Communication in an Organization Effective Communication is significant for managers in the organizations so as to perform the basic functions of management. Managers use Written Communication in form of letters, reports or memos wherever oral communication is not feasible. Importance of Communication in an Organization : Importance of Communication in an Organization promotes motivation source of information altering individual’s attitudes helps in socializing controlling process Building goodwill Merits of written communication : : Merits of written communication : Legal documents Uniformity of policy Provides image to the company Responsibility can be easily assigned Permanent records Can refer as and when needed. Demerits of written communication : : Demerits of written communication : Time consuming Costly Quick clarification or feedback is not possible It becomes ineffective in the hands of people who poor in expression Absence of immediate clarification Slide 16: Thank you You do not have the permission to view this presentation. In order to view it, please contact the author of the presentation.
written communication aboofazil Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT lite Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: (To copy code, click on the text box) Embed: URL: Thumbnail: WordPress Embed Customize Embed The presentation is successfully added In Your Favorites. Views: 619 Category: Education License: All Rights Reserved Like it (0) Dislike it (0) Added: August 18, 2010 This Presentation is Public Favorites: 0 Presentation Description No description available. Comments Posting comment... By: aymanalbasheir (11 month(s) ago) can you please send this ppt to my Saving..... Post Reply Close Saving..... Edit Comment Close Premium member Presentation Transcript Written Communication : Written Communication Introduction : Introduction What is communication ? Communication encompasses not only written or spoken words but everything from hand signals, eye contact interpersonal distant . Communication is essentially a social process. Communication occurs not only in individuals and small groups, but also between few senders and many millions of recipients. Slide 3: Communication comes from latin word “Communicare” which means : To impart To participate To share Slide 4: According to Peter Little : Communication is the process by which information is transmitted between individual and or organization . Process of communication : sender sends or encodes the message with an idea to the receiver receiver after understanding the message or idea of the sender decodes or sends the message by feedback. Written Communication : Written Communication Written communication are in forms of letters, reports, posters, newspaper , organization hand books. Effective written communication : Principles of effective writing : Principles of effective writing Clarity: It means one is trying to convey a message to mind of other. The clearly writing benefits to the sender and receiver by understand what both are trying to say. The message is important. Slide 7: Simplicity : It is not easy to write simple , in fact it is more difficult to be simple than to be complex. It means to the point , accurate. Avoid unnecessary use of jargons, length, spelling , sentence structure etc. Slide 8: Simplicity can be defined as : Being concise : use short, direct, simple statement to cover your points, and that too in well organized order. Being precise : surely one have to say something specific , so be clear about it. Slide 9: Define problem: while writing letter one do not need to define everything, but only those words or thoughts that may not be clearly understood by reader. Being meaningful : they should convey the message, not merely the symbol of a sound. Slide 10: PROMPTNESS The communication should be at the right time , should not delay the reply. KNOWLEDGE OF THE SUBJECT Should know the policies of the firm. Should posses the knowledge of the past correspondence. Slide 11: APPROPRIATE Vary the tone and language according to the need of the occasion and psychology of the reader. ACCURACY, COMPLETENESS All the facts and figures must be accurately mention. The message should be clear and un-ambiguous so as to accomplish the purpose. Importance of Communication in an Organization : Importance of Communication in an Organization Effective Communication is significant for managers in the organizations so as to perform the basic functions of management. Managers use Written Communication in form of letters, reports or memos wherever oral communication is not feasible. Importance of Communication in an Organization : Importance of Communication in an Organization promotes motivation source of information altering individual’s attitudes helps in socializing controlling process Building goodwill Merits of written communication : : Merits of written communication : Legal documents Uniformity of policy Provides image to the company Responsibility can be easily assigned Permanent records Can refer as and when needed. Demerits of written communication : : Demerits of written communication : Time consuming Costly Quick clarification or feedback is not possible It becomes ineffective in the hands of people who poor in expression Absence of immediate clarification Slide 16: Thank you