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IT PROJECT CONTROL By: Abdulaziz Albahkali

What is Project Control ?:

What is Project C ontrol ? Project control are the data gathering, management and analytical processes used to predict, understand and constructively influence the time and cost outcomes of a project  or program; through the communication of information in formats that assist effective management and decision making .

Project Management Phases:

Project Management P hases Project execution Components of project execution are completing plans, Managing project resources, Encouraging the teamwork, communication, issues management, and quality control. Project control and the purpose of it are : Monitor progress Corrective action

The Phases of Project Management:

The Phases of Project M anagement The implementation of Electronic health record (EHR) can be broken to 5 broad phases. Each of these have been explained by using an outline provided by Claudine Beron: Initiation Phase Planning Phase Execution Phase Control phase Closing Phase


INITIATION PAHSE It is where the project is selected and defined. The following are a list of tasks that a project manager should undertake during the project initiation phase: Educate your organization on HER and the project Determine the owners and stakeholders and have buy-in Identify subject matter experts in each area considered Understand the environment today (only the high level) Describe the organization by bed numbers, type of care (acute, long term, etc ), and the types of patients. Describe service provided today (note difference if more than one environment) List legacy systems in place.


PLANNING PHASE In this phase, plans for the project are detailed. The activities that need to be carried out are listed and a schedule is developed, budgets drafted and people assigned to do various tasks. The overall elements of a detailed project plan does include: Project team (selection, Description) Time and cost of the activities The communication plan Project risks Others


EXECUTION PHASE In this phase, managers do 6 different tasks that include completing plans, managing project resources, encouraging teamwork, communicating project’s progress, managing project issues ,as well as conducting quality control. Lists of tasks to do are: T o conduct, coordinate and manage the ongoing work activities. To perform the quality assurance activities continuously to ensure project objectives are being met or achieved. To monitor identified risks for trigger events and implement containment or contingency strategies as necessary. To manage changes To distribute information to project stakeholders.


Cont ; EXECUTION PHASE The communication is an important key activity of the project manager in this phase. The status reports are prepared and sent to designated sponsors. Reports should focus on four major questions: Task completed on time If not, what is needed to do so? What is next? Issues interfering with tasks.


CONTROL PHASE In this phase, the performance of the project must be monitored and measured regularly to determine variances form the project plan. List of the main processes that con happen during this phase are: Scope change Control risk monitoring and control Cost control Performance reporting In this phase, the project manager is monitoring project outcomes and associated risks.


CLOSING PHASE It is the last major process group of a project’s life cycle. List of activates in this phase may include: Complete closeout of any contracts subcontractors/product vendors Document licensing and warrantee for systems Sign off customer acceptance Attach site completion sign off’s Closeout of any financial matters


CONCLUSION The use of project control will help in measuring the performance agains what was originally estimated Also, helps in managing expectation It is a valuable source of data collection.

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