Slide 1: A PRESENTATION ON MANAGEMENT INFORMATION SYSTEM AT HINDUSTAN UNILEVER LIMITED GANDHIDHAM (KANDLA SEZ) Tolani Institute of Management Studies 1 INTRODUCTION:-: INTRODUCTION:- COMPANY NAME:- HINDUSTAN UNILEVER LTD. LOCATED :- PLOT NO:- 253-257 SECTOR-5 KANDLA (SEZ) GANDHIDHAM. CONTACT NO :- 02836-308108 FAX :- 02836-252420 WEB :- WWW.HUL.COM HUL LOGO :- Tolani Institute of Management Studies 2 INTRODUCTION OF HUL:-: INTRODUCTION OF HUL:- It is India’s largest consumer products company and was formed in 1933 as Lever Brothers India Limited . HUL is the market leader in Indian products such as tea, soaps, detergents, as its products have become daily household name in India. Tolani Institute of Management Studies 3 CONT…..: CONT….. HUL was earlier known as HLL Company HU is a subsidiary of the U.K. based Company Transnational Unilever. India’s one of the biggest exporter. Uses the best quality of raw materials & latest technology. Having 6 type of products categories i.e. Home , Personal care products ,Foods & Beverages , nutrition, water, health-hygiene and beauty. Tolani Institute of Management Studies 4 Hul products:-: Hul products:- Tolani Institute of Management Studies 5 Vision:-: Vision:- TOLANI INSTITUTE OF MANAGEMENT STUDIES 6 Tolani Institute of Management Studies Mission:-: Mission:- They bring safety on top of mind for all employees and will integrate it with all business processes and ensuring a safe and healthy work environment. HUL AHEAD OF OTHER FIRMS:- Tolani Institute of Management Studies 7 Organisation structure of Hindustan Unilever Limited: Organisation structure of Hindustan Unilever Limited 8 Chairman Director finance Director marketing Director exports Director research Director HR technical Director, legal & secretarial Director beverages Director personal products Director detergent Director ICFD Tolani Institute of Management Studies MIS in HUL: MIS in HUL Entering Pass: Software used - Setugatepass software Details required - Name:- Age:- Sex:- Qualification:- Arriving & Departing time:- Name of Concern person:- Photo Identification:- Purpose of Meeting etc:- Tolani Institute of Management Studies 9 Sap in hul : Sap in hul SAP is the largest European software enterprise. SAP is the 3 rd largest software company in the world. It ranked after Microsoft, IBM, in terms of market capitalization. Sap stands for:- “System , Application and products in data processing”. Tolani Institute of Management Studies 10 What is sap?: What is sap? SAP is the leading Enterprise Information and Management Package worldwide. Use of this package makes it possible to track and manage in real-time, sales, production, finance accounting and human resources in an enterprise. Tolani Institute of Management Studies 11 Cont…..: Cont….. System application programming is an integrated enterprise resource planner using which you can effectively manage your four M’s Money Material Manufacturing and Machine Tolani Institute of Management Studies 12 Products of sap: Products of sap SAP's products focus on Enterprise Resource Planning (ERP) , which it helped to pioneer. The company's main product is SAP ERP. Tolani Institute of Management Studies 13 Enterprise Resource Planning: Enterprise Resource Planning ERP is such a strategic tool, which helps the company to gain competitive edge by integrating all business processes and optimizing the resources available. ERP is a business management system that integrates the core business and management processes to take the decisions regarding all the operations in the organization. Tolani Institute of Management Studies 14 Benefits of ERP: Benefits of ERP Better use of organization resources Lower operating cost Proactive decision making Decentralization decision making Enhanced customer satisfaction Tolani Institute of Management Studies 15 Other major products: Other major products Customer relationship Management (CRM), Supply chain Management ( SCM), Supplier relationship Management(SRM), Human resource Management systems (HRMS) Tolani Institute of Management Studies 16 Advantages of SAP: Advantages of SAP Information is available on Real Time basis. Data entered by various users at different points are stored in one location thus providing a common database to all the users. Transaction recorded are automatically posted into the general ledger eliminating the need for reconciliation. It drastically reduces the cost of the each department of the organization. All the transactions are updated. Tolani Institute of Management Studies 17 Features of SAP: Features of SAP THE INTRODUCTION OF SAP HAS ENSURED THE REDUCTION IN DUPLICATION OF DATA. IT HAS A COMMON DATA BASE SERVER. IT IS A USER FRIENDLY SYSTEM. SAP MINIMIZES THE INVENTORY LEVEL, WHERE IT DOES NOT ALLOW A PURCHASE REQUISITION TO BE PROCESSED TILL SUCH TIME AS THE INVENTORY IS HIGH. Tolani Institute of Management Studies 18 Slide 19: SAPs Modules Financial Management . Manufacturing and logistics Inventory Management Human resources Tolani Institute of Management Studies 19 Slide 20: 20 About MFG/PRO Software…: About MFG/PRO Software… MFG/PRO Distribution: The Distribution Module of MFG / PRO offers users comprehensive functionality in the areas of Purchasing, Inventory, Sales and Distribution, Configured Products and Supply Chain Management. Tolani Institute of Management Studies 21 MFG/PRO Distribution: MFG/PRO Distribution Purchasing Sales Quotations Sales Orders and Invoices Inventory & Physical Inventory Sales Analysis Configured Products EMT (Enterprise Material Transfer) and EOP (Enterprise Operations Plan) Tolani Institute of Management Studies 22 MFG/PRO Financial Services: MFG/PRO Financial Services General Ledger Accounts Receivable Accounts Payable Multiple Currency Cost Management Cash Management Fixed Assets Global Tax Management Tolani Institute of Management Studies 23 Versions of MFG/PRO: Versions of MFG/PRO Version 7.x Progress version 8.x (GUI) Progress version 9.x Web Speed version 2.x Web Speed version 3.x Open Link ODBC Mirant ODBC Tolani Institute of Management Studies 24 Used in hul:-: Used in hul :- Let’s see how MFG/PRO is used in HUL starting from Raw material requirement to final dispatch of product……???? Tolani Institute of Management Studies 25 MFG-PRO Process: MFG-PRO Process 26 Tolani Institute of Management Studies Step-1: Getting order….: Step-1: Getting order…. Get online order Consolidate all orders from website to excel sheet Send excel sheet to Operation Department MRP (Material Requirement Planning) is done in MFG/PRO MFG/PRO will calculate how much is in stock & how much is required Tolani Institute of Management Studies 27 Step -2 : Raw material Management: Step -2 : Raw material Management Required Material is ordered to supplier. Raw material received from supplier. MFG/PRO Prepares GRR (Goods Receipt Report) Tolani Institute of Management Studies 28 Step – 3 : Quality Control: Step – 3 : Quality Control Material will be transferred to Q.C. Department: (1) Q.C. Pending (2) Q.C. Accepted (3) Q.C. Rejected Q.C. Accepted is transferred to warehouse. Q.C. Rejected is sent back to suppliers. MFG/PRO does accounting entry of it. Tolani Institute of Management Studies 29 Step – 4 : Production : Step – 4 : Production Raw Material is Transferred to Production unit. MFG/PRO prepares Production Report – Daily Production is recorded. Tolani Institute of Management Studies 30 Step – 5 : Dispatch : Step – 5 : Dispatch MFG/PRO will guide how much to dispatch. Remaining will be stored in warehouse. MFG/PRO will sent mail to the head office. Tolani Institute of Management Studies 31 Step – 6 : Payment: Step – 6 : Payment Payment to Supplier : MFG/PRO gives Message to central department, after 1 week of receipt of material & payment will be done centrally. When payment is done, MFG/PRO will make entry of it. Tolani Institute of Management Studies 32 Waste checking: Waste checking Waste capturing will be done manually. MFG/PRO will compare Material reduced & Finished Stock Increased. Difference would be treated as waste. Tolani Institute of Management Studies 33 PAY GINI Software: PAY GINI Software Used for HR department Services by this Software: Attendance Salary Calculation PF Calculation Accounts of all Employees Tolani Institute of Management Studies 34 Other MIS Concepts: Other MIS Concepts All Departments of all units of HUL are connected through Intranet Each employee is given separate login id. employee can excess only with that department Linkage of all employees Internet is provided to only specific class employees USER KANDLA SEZ CONCERN EMPLOYEE Tolani Institute of Management Studies 35 CONT….: CONT…. LAN is used to connect all departments in HUL (K-SEZ unit). All computers are taken on Rental Bases to reduce cost. Tolani Institute of Management Studies 36 FLOW OF INPUT MATERIAL:-: FLOW OF INPUT MATERIAL:- EXPORTER SHIP KANDLA PORT AGENT WAREHOUSE TRANSPORTER HUL PLANT Tolani Institute of Management Studies 37 Slide 38: Surveyor will check the quantity and quality and inform to the plant. Agent complete the custom procedures and send the PRODUCT to WAREHOUSE. Agent will send the copy of receipt ( challan ) to plant for document checking. Issue vehicle entry pass. Heavy load vehicle will enter the company and go through the weigh bridge. Tolani Institute of Management Studies 38 Slide 39: The laboratory will check the sample The truck will be unloaded in the container. After clearing truck will move to weigh bridge for net weight. Three copies of weightment slip will be passed to accounts department one for company second for exporter and last one for head office. They send to the head office through mail. Security gate Update log book Accounts department prepare excel sheet and send it to GM through mail. Tolani Institute of Management Studies 39 TRANSACTION PROCESSING SYSTEM : TRANSACTION PROCESSING SYSTEM Raw material receive entry. Finished goods output entry. The security gate head update the log book daily and send it to the accounts department. Tolani Institute of Management Studies 40 Manufacturing strategy: Manufacturing strategy Make to stock strategy Assemble to order strategy Make to order strategy HUL FOLLOWS MAKE TO ORDER STRATEGY Hul generates its own business Tolani Institute of Management Studies 41 ORDER FULFILLMENT PROCESS: ORDER FULFILLMENT PROCESS Headquarter send mail/phone to hul plant about quantity of product and where to send. Hul plant quote’s price for the order. Hul plant will send mail about ship, expected time of arrival and quantity of Product to Headquarter. Headquarter also send mail to importer. IMPORTER HEAD QUARTER HUL PLANT Tolani Institute of Management Studies 42 Telecommunication in HUL: Telecommunication in HUL All engineers & management level employees are provided mobile & SIM connection by company All were connected through CUG plan of Reliance , but now they changed the SIM of all and now they all are Connected through Airtel . Tolani Institute of Management Studies 43 Slide 44: THANK YOU SPECIAL THANKS TO MR. KARAN MISTRY SR. HR. EXECUTIVE OF HINDUSTAN UNILEVER LIMITED & PROF. HITENDRA LACHHWANI .