EE-SC_Training

Slide 1: 

Site Coordinator Training April 29-31, 2004--Charleston May 6-8, 2004--Morgantown

Site Coordinator Responsibilities : 

Site Coordinator Responsibilities Things to do before program begins Things to do during program Things to do at the end

Before Program Begins : 

Before Program Begins READ YOUR MANUAL!!!! Meet with building principal Check facilities plan, Make arrangements to get keys Advertise the program! Found Objects—Local newspaper, radio, memo to teachers, etc.

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Talk with teachers whose rooms you will use Thank them for the use of their room Ask them to leave teacher scissors, tape dispenser, stapler, cd player, etc for your use MAKE SURE YOU KNOW WHAT YOU CAN AND CANNOT USE!!!!

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Recruit children Get applications run off Children receiving free or reduced lunches Those receiving Title I Entering 1st – 6th grades (can be a kindergarten retainee) Can commit for the entire 6 weeks Do not have access to other educational opportunities Children who can work in the Energy Express Model Recruitment Ideas Talk with teachers Posters around the school and in town Mentors visit the classrooms Have children who have attended give testimonials PTO Presentation Local Newspaper &Radio Spots

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Order supplies Check on availability of library books School Libraries Title I Teachers Public Libraries College Libraries Read Aloud West Virginia ( 304-342-7850) Check on transportation Get copy of applications to transportation director so that bus schedules can be made Be sure they know the dates and times of program

Talk with custodian Make sure they know their schedule and what is expected each day : 

Talk with custodian Make sure they know their schedule and what is expected each day Meet the cook! Be sure he or she understands the meaning of family style meals and has the appropriate dishes and utensils on hand

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Make Contact with your mentors Telephone Call Note in the mail Arrange a meeting at the site Give them Mentor Manuals and an assignment Tell them some things to start thinking about (I.e. community service project, what they need to bring the first day of training, time of on site training, etc. Meet with the county contact to discuss handling of paper work Signing, mailing, copying,,etc.

Slide 9: 

Meet with VC Give them their Resource Notebook and a Mentor Manual Be in touch with county contact to get Volunteer Recruitment Chart Brainstorm other sources of volunteers Mail letter to potential volunteers (found in VC Resource Notebook) Tell them some things to start thinking about (I.e. community service project, what they need to bring the first day of training, time of on site training, etc Discuss how to make volunteer schedules. Be ready to copy volunteer sign-in sheet, information sheets and logs on return from state-wide training. THIS SHOULD BE IN PLACE BEFORE VOLUNTEERS BEGIN Decide where to keep confidential volunteer materials

Slide 10: 

Arrange for someone to administer pre and post test (Woodcock Johnson) First and last weeks for children Arrange to have a computer with Internet and e-mail capabilities Count and sort Take Home Books

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Complete Health and Safety Management Form and contact appropriate safety and health agencies Check children’s applications for complete information Medications, allergies, picture-taking restrictions, emergency contact info, who can pick-up, complete address and phone numbers, etc.

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Assign children to mentor groups Make copies of Activity Plan for mentors Plan your on-site training for mentors and volunteer coordinator Are you feeling overwhelmed?!?!

During On Site Training : 

During On Site Training Administer Mentor and Volunteer Coordinator Pre-Service Surveys. Pre-Service Surveys must be completed before doing anything else! Start Team Building Train mentors and volunteer coordinators to start tracking their time

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Training activities before going to WV Wesleyan Welcoming Activity Breakfast, game… Discuss the importance of maintaining a positive attitude—WE MUST MODEL THAT BEHAVIOR DURING THE ENTIRE PROGRAM IF WE WANT TO SEE IT IN OUR MENTORS AND VOLUNTEER CORRDINATORS! Complete any other paper work Talk about your expectations of each mentor and vc and what your goals are for the summer

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Discuss the Energy Express Model Watch training videos Practice strategies discussed on videos Read Aloud Shared Reading Strategies “Surf the Manual” Tour facility & make room assignments and giver class lists Have mentors and vc document the arrangement of their room before moving in Video Draw diagram Take pictures Label any furniture that is to be moved out (be sure to have a storage room available)

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Discuss your daily schedule 8:00 Arrival 8:00-8:30 Prepare for the day/Greet children as they arrive 8:30-9:00 Breakfast 9:00-11:30 Reading,Writing,Art, Non-competitive Recreation, One-on-one Reading 11:30-12:00 Lunch 12:00 Dismissal of children 12:00-2:00 Clean-up, preparation for the next day, Reflection, Team Meeting Discuss and practice family style meals

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Post daily schedules Recreation 15-20 minutes each day One-on-one reading 15-20 minutes each day Special Guest Readers Team/Reflection times Arrange for supervision for children who arrive early and stay late

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Give mentors copies of class lists and child applications—Volunteer Coordinators should also check applications to see which parents will volunteer Work on Site Banner for state-wide training Discuss home visits (MM pg 8:2-8:4) SC and VC should plan to assist when needed

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Show samples of and practice making lesson plans Guidance techniques (MM pg7:2-7:12 Create a welcoming environment Set reasonable expectations Understand children’s behavior Establish rules Model positive behavior Create conditions for positive behavior

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Talk about expectations at state-wide training Attendance AND participation at all sessions is required No consumption of alcoholic beverages (even during free time Maintain a positive attitude Make travel and carpooling arrangements Designate a meeting time and place What to bring: MENTOR MANUAL AND/OR VC MANUAL!!!! Personal items Bed linens and towels Fan Ready to learn and work spirit!

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Brainstorm ideas for community service project and complete Selecting a Project Form to bring to Wesleyan Blood Drives Nursing Homes Habitat for Humanity Disaster Relief Assisting with or developing your own summer recreation program

Slide 22: 

Make accident and illness forms available

SC Responsibilities during the program : 

SC Responsibilities during the program Maintain a positive attitude!!!! Make sure Woodcock Johnson is administered during the first week! Fill out time sheets daily

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Provide continuous training and role-modeling Have brief team meeting each morning Visit each mentor room daily Check with volunteer coordinator and assist with volunteer issues as needed

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Perform daily walk through of site to check status of restrooms, areas used for painting, mentor rooms, playground, etc Provide welcoming atmosphere for all participants, volunteers & visitors Check e-mail and EE website for info updates

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Assist with panning and conducting an Open House (usually held during community week) Keep on-going and open communication with team members Use Energy Express Site Checklist (MM pg 9:18) as a team meeting topic to assess your site

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Stay Positive! Plan End of Year Celebration Call state office if you have any questions or just need a reassuring voice

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Plan some sort of mid-term “pick me up” for your team during the 3rd or 4th weeks to help with burn out Special lunch Dairy Queen treat Individual notes of appreciation Filled candy dish Cook-out…………

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Review and sign completed time sheets—take to county office for signatures Check calendar and complete and mail all paperwork to EE office—MAKE COPIES OF EVERYTHING YOU SEND!!! Child registration log Attendance Volunteer log Time sheets Accident reports ????

Slide 30: 

Check activity plans on a weekly basis These should be checked on the Thursday or Friday before they are to be implemented Prepare or assign someone to do reflection activities Check attendance—Make sure mentors call children who are absent each day Each child receives one-on-one reading each day Activity Plan hhhhhhhhhhhhhhhhhhhhhhhhh

Slide 31: 

Complete VC & mentor mid-term assessments during the second week with children Create a personnel file for each AmeriCorps member Become familiar with all training materials received at this training and at statewide training Review and post emergency plans and contact info (see Health & Safety section of manual)

Responsibilities during the last week : 

Responsibilities during the last week Congratulations! You made it!

Slide 33: 

Administer the post test during the two days of the program Box and inventory all Energy Express books and material. Make arrangements to store these Assist team in returning all borrowed materials and furnishings to their original place Refer to photos, videos and/or drawings done at the beginning of the program

Slide 34: 

Send thank you notes to everyone who helped make Energy Express successful See that all areas of your site are cleaned Do final mentor and vc assessments Complete final site report and have Mentors write success stories

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Return all files with copies of all paperwork to county contact Complete & mail all paperwork to Energy Express office Repack & deliver Dorsey Center resource box

Slide 36: 

Put your feet up and relax! Give yourself a pat on the back for a job well done!!!