Information Systems 3 Year Plan :Information Systems 3 Year Plan (FY2003 –05) ECSC October 28, 2002 Diana Brown


IS 3 Year Plan Overview :IS 3 Year Plan Overview Charting the Course 1992 – 1995 452 stand alone systems, 50 programming languages, inaccurate and inconsistent data The IT Shakedown Cruise 1995 – 2002 Investments in modern technology, customized software to accommodate existing lab business processes


IS 3 Year Plan Overview (cont.) :IS 3 Year Plan Overview (cont.) The Next Leg of the Course 2002 – 2005 Adopt best business practices and standard software to provide unified personal access to integrated institutional information, resources, and services Reduce the lab’s overall costs and improve effectiveness of scientists, managers and operational staff


IS 3 Year Plan Overview (cont.) :IS 3 Year Plan Overview (cont.) Application portfolio – containing high level initiatives 3 year IT investment cycle - $2.5 million per year Flexible funding model – enables adjustments to project scope and deliverables over time


Major IT Initiatives Planned($M /year) :Major IT Initiatives Planned($M /year)


Strategies for the Future :Strategies for the Future Maximize reliability and universal equality of access Make information (not just data) readily available Move toward pervasive use of web technology Capitalize on past IT investments Implement best business practices using standard software Optimize processes to achieve best return on investment Continue strengthening the information infrastructure and security


Major Projects :Major Projects Deliver new information, resources and services Capitalize on prior IT investments Investigate new ways to meet emerging IT demands


Deliver New information, Resources and Services :Deliver New information, Resources and Services Develop Berkeley Information Systems (BLIS) Select and implement a product data management system for Engineering


Capitalize on Prior IT investments :Capitalize on Prior IT investments Refine processes for a new suite of integrated Web-based funding/budget, time keeping and financial systems Leverage more capabilities out of PeopleSoft HR applications Create an efficient IT application environment Upgrade EH&S systems Upgrade and expand use of Maximo Select and implement a system for job-applicant tracking


Investigate New ways to Meet Emerging IT Demands :Investigate New ways to Meet Emerging IT Demands Evaluate office management system for Directorate and Division offices Assess content management software for Website development and maintenance


IS 3 Year Plan Project Management Strategy :IS 3 Year Plan Project Management Strategy Strengthen Partnership between IT and functional organizations Undertake projects with lab wide perspective Ensure wide participation by the laboratory user community Establish project charters as prerequisite for project initiation


Project Management Strategy(cont.) :Project Management Strategy(cont.) Project Charter = contract between developers and customers Project Charter Recognizes the existence of a project Describes the project at a high level Explains the business needs for the project


Project Charter Content :Project Charter Content Project Name Project Sponsor and participants Project scope/boundaries (what is in, what is out, key events list) Mission (business reasons for the project) Objectives (what project is anticipated to achieve) Benefits/savings Deliverables Committed resources ($, people time, tools, training) Other