DESIGN MONITORING AND EVALUATION SYSTEMS : DESIGN MONITORING AND EVALUATION SYSTEMS PRINCIPLES 1 ANDREW MSAMI LEARNING OBJECTIVES : LEARNING OBJECTIVES To identify benefits and purpose of tracking performance, measuring results and reporting progress
To define terms; monitoring, evaluation and reporting
To outline essential elements in developing a successful monitoring, evaluation and reporting systems
To determine organization different audiences with their information need 2 ANDREW MSAMI INTRODUCTION : INTRODUCTION Workplace HIV/AIDS programme Managers efficiency and effectiveness lies on regular access to information on implementation and success of plans.
Managers therefore need to invest on monitoring and evaluation systems
The session attempt to address organization objections on investment on monitoring and evaluation of workplace programmes 3 ANDREW MSAMI IMPORTANCE OF MONITORING AND EVALUATION : IMPORTANCE OF MONITORING AND EVALUATION Inform management of levels of change from interventions
Guide and control changes
Linking desired change (Vision) with action (Mission)
Vision: A health society with low HIV prevalence rate
Mission: Provide quality health services to reduce morbidity and mortality of people living with HIV/AIDS (PLWHA) refer to the extended example 4 ANDREW MSAMI Slide 5: WHY CONSIDER MONITORING AND EVALUATION IMPORTANT? 5 ANDREW MSAMI REASON 1: : REASON 1: Monitoring and Evaluation provides organizations with a tool to evaluate how effective the organization is in promoting change. 6 ANDREW MSAMI REASON 2 : REASON 2 Provide organizations with a tool to monitor how efficiently the organization promotes change 7 ANDREW MSAMI REASON 3 : REASON 3 Fosters public and political cooperation and support particular information needs of target audiences (employee, managers, funders) 8 ANDREW MSAMI REASON 4 : REASON 4 Provide managers with a tool to gain timely information on the progress of programme activities, allowing them to compare what was planned to what is actually occurring. 9 ANDREW MSAMI REASON 5 : REASON 5 Promotes organizational learning and encourages adaptive management action in response to learning. 10 ANDREW MSAMI DEFINITION OF TERMS : DEFINITION OF TERMS Monitoring and Evaluation is based on three separate but interrelated concepts:
Reporting 11 ANDREW MSAMI MONITORING : MONITORING Is a systematic process of collecting, analyzing and reporting information tracking the efficiency of the organization in achievement of goals. 12 ANDREW MSAMI MONITORING : MONITORING PROVIDE FEEDBACK ON
Economic and financial results
Comparison between planned versus actual events 13 ANDREW MSAMI EVALUATION : EVALUATION Is a systematic process of collecting and analyzing information to assess the effectiveness of the organization in the achievement of goals 14 ANDREW MSAMI EVALUATION : EVALUATION PROVIDES FEEDBACK ON ACTIONS
Sustainability 15 ANDREW MSAMI REPORTING : REPORTING Is a systematic and timely provision of information at periodic intervals 16 ANDREW MSAMI REPORTING : REPORTING PROVIDE FEEDBACK THAT HELPS INFORM STAKEHOLDERS
Lessons learnt 17 ANDREW MSAMI KEY TERMS IN MONITORING, EVALUATION AND REPORTING : KEY TERMS IN MONITORING, EVALUATION AND REPORTING EFFICIENCY
EFFECTIVENESS 18 ANDREW MSAMI EFFICIENCY : EFFICIENCY Measures how productively inputs-money, time, equipment, personnel-were used in the creation of outputs. 19 ANDREW MSAMI EFFECTIVENESS : EFFECTIVENESS Measures the degree to which organization action have been able bring about change.
Effectiveness take into consideration outputs put to use to bring about change (outcome and impact) 20 ANDREW MSAMI ESENTIAL ELEMENTS OF A SUCCESS MER SYSTEM : ESENTIAL ELEMENTS OF A SUCCESS MER SYSTEM MER PLAN
ORGANIZATION/PROGRAMME STRATEGIC PLAN 21 ANDREW MSAMI MER PLAN : MER PLAN CONTENTS OF A MER PLAN
Data collection and analysis methods
Reporting procedures 22 ANDREW MSAMI STRATEGIC PLAN : STRATEGIC PLAN Mission
Key activities 23 ANDREW MSAMI QUESTIONS TO ANSWERED BY MER SYSTEM : QUESTIONS TO ANSWERED BY MER SYSTEM Information needs: WHAT, WHO, WHY, WHEN
Information source: methods, frequency, location of data to be collected
Responsibilities for MER 24 ANDREW MSAMI DETERMINATION OF AUDIENCES INFORMATION NEEDS : DETERMINATION OF AUDIENCES INFORMATION NEEDS MER requires that users of information are clearly determined before hand to inform other processes for data collection, analysis and reporting.
Note: information without a user is as good as no information 25 ANDREW MSAMI DETERMINATION OF AUDIENCES INFORMATION NEEDS : DETERMINATION OF AUDIENCES INFORMATION NEEDS Identify and categorize your audiences based on the information needs
Determine Why they need such information
Determine when they need the information
Focus on the most important audience and information needed
Strategic plan informs this exercise.
Refer to audience tool attached 26 ANDREW MSAMI Slide 27: THE END 27 ANDREW MSAMI