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Premium member Presentation Transcript How real archivists can learn to love the OAI : 5 December 2002 OA Forum Workshop Lisbon How real archivists can learn to love the OAI George MacKenzie National Archives of Scotland Göran Kristiansson Riksarkivet, Sweden Open Archives Initiative? : 5 December 2002 OA Forum Workshop Lisbon Open Archives Initiative? How open is it? Archives, but not as we know them Valuable initiative with significance for resource discovery across the cultural and heritage domains. Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward What are archives (and archivists) for ? : 5 December 2002 OA Forum Workshop Lisbon What are archives (and archivists) for ? Advertisement Alert Slide 6: 5 December 2002 OA Forum Workshop Lisbon Archives are the documentary guarantee of our rights and are fundamental to democracy and good governance. Archives are central to defining the cultural identity of peoples and nations. Recent Names for Archivists/Librarians (from the Wall Street Journal) : 5 December 2002 OA Forum Workshop Lisbon Recent Names for Archivists/Librarians (from the Wall Street Journal) Information Navigators Chief Answerists But most users today are interested in family and local history – leisure historians Is this a Record ? : 5 December 2002 OA Forum Workshop Lisbon Is this a Record ? Not unless it has: Content Context Structure Archivists and Descriptions : 5 December 2002 OA Forum Workshop Lisbon Archivists and Descriptions archivists came late to standards archive catalogues usually provide access only to a paper (or parchment) original document. Archival Principles : 5 December 2002 OA Forum Workshop Lisbon Archival Principles To understand the content of a document, you must study the context in which it was created Provenance and original order Multi-level description Description needs to be collective and contextual (Haworth, 2001) Multi-level description : 5 December 2002 OA Forum Workshop Lisbon Multi-level description The Importance of Context : 5 December 2002 OA Forum Workshop Lisbon The Importance of Context What do we mean by context in archives? Context aids understanding Crucial in electronic environment Critical in cross-domain searching Descriptions in Context : 5 December 2002 OA Forum Workshop Lisbon Descriptions in Context Suppose a customer is searching for information on “Braes” a township on the island of Skye, scene of agricultural disturbance in 1882……. Slide 14: 5 December 2002 OA Forum Workshop Lisbon The initial search returns a description of the item, giving its reference number and collection details……. Slide 15: 5 December 2002 OA Forum Workshop Lisbon Further contextual information is available about the collection, the creator (Sheriff Ivory) and his role……….. Slide 16: 5 December 2002 OA Forum Workshop Lisbon The description can also be exported as an EAD file……. Click here Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward Interoperability: the EUAN Project : 5 December 2002 OA Forum Workshop Lisbon Interoperability: the EUAN Project archival principles fundamental build on existing standards (ISAD etc.) fonds (collection) level valid access points language remains barrier at Europe level The Access Point Question : 5 December 2002 OA Forum Workshop Lisbon The Access Point Question Culturally neutral Culturally specific Easy Difficult Interoperability: archive networks : 5 December 2002 OA Forum Workshop Lisbon Interoperability: archive networks SCAN Single database Collection level Multiple services CAIN Network of networks Interoperability: archive networks : 5 December 2002 OA Forum Workshop Lisbon Interoperability: archive networks NAD, Sweden Local and national archive institutions Moved from CD format to on-line Integrates e-commerce Interoperability : 5 December 2002 OA Forum Workshop Lisbon Interoperability LEAF Project From EAD to EAC - Encoded Archival Context Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward OAI and archival description : 5 December 2002 OA Forum Workshop Lisbon OAI and archival description The advantages: reach new communities cross sectoral use by non archive organisations holding archives OAI and archival description : 5 December 2002 OA Forum Workshop Lisbon OAI and archival description The disadvantages: conflict with archival hierarchies loss of contextual information descriptions less clear, may become misleading users disappointed that on-line access to record is not available Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward Real archives using OAI : 5 December 2002 OA Forum Workshop Lisbon Real archives using OAI UIUC AIM25, London Australia, Bright Sparcs Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward “OAI Protocols present one opportunity to re-engineer access to archival materials to provide for greater interoperability.” : 5 December 2002 OA Forum Workshop Lisbon “OAI Protocols present one opportunity to re-engineer access to archival materials to provide for greater interoperability.” Chris Prom, 2002 Archivists may use OAI, if: : 5 December 2002 OA Forum Workshop Lisbon Archivists may use OAI, if: they are confident that OAI compliant descriptions will respect their multi-level descriptions; they can export data in an OAI compliant way with little or no additional work; they believe that OAI will let them reach new, relevant audiences. Archivists may use OAI for: : 5 December 2002 OA Forum Workshop Lisbon Archivists may use OAI for: Fonds or collection level descriptions; Contextual descriptions Record creators Name authorities. OAI and archives - ways forward : 5 December 2002 OA Forum Workshop Lisbon OAI and archives - ways forward publicise OAI to archive community; library-archive cooperation; higher education community first? assess results for EAD-OAI from UIUC test OAI for fonds (collection) level test OAI for record creator descriptions Archives – the World’s Memory…..and source of all our histories : 5 December 2002 OA Forum Workshop Lisbon Archives – the World’s Memory…..and source of all our histories You do not have the permission to view this presentation. In order to view it, please contact the author of the presentation.
lisb_mack-kris.ppt aSGuest4171 Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT lite Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: (To copy code, click on the text box) Embed: URL: Thumbnail: WordPress Embed Customize Embed The presentation is successfully added In Your Favorites. Views: 11 Category: Others/ Misc License: All Rights Reserved Like it (0) Dislike it (0) Added: November 27, 2008 This Presentation is Public Favorites: 0 Presentation Description No description available. Comments Posting comment... Premium member Presentation Transcript How real archivists can learn to love the OAI : 5 December 2002 OA Forum Workshop Lisbon How real archivists can learn to love the OAI George MacKenzie National Archives of Scotland Göran Kristiansson Riksarkivet, Sweden Open Archives Initiative? : 5 December 2002 OA Forum Workshop Lisbon Open Archives Initiative? How open is it? Archives, but not as we know them Valuable initiative with significance for resource discovery across the cultural and heritage domains. Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward What are archives (and archivists) for ? : 5 December 2002 OA Forum Workshop Lisbon What are archives (and archivists) for ? Advertisement Alert Slide 6: 5 December 2002 OA Forum Workshop Lisbon Archives are the documentary guarantee of our rights and are fundamental to democracy and good governance. Archives are central to defining the cultural identity of peoples and nations. Recent Names for Archivists/Librarians (from the Wall Street Journal) : 5 December 2002 OA Forum Workshop Lisbon Recent Names for Archivists/Librarians (from the Wall Street Journal) Information Navigators Chief Answerists But most users today are interested in family and local history – leisure historians Is this a Record ? : 5 December 2002 OA Forum Workshop Lisbon Is this a Record ? Not unless it has: Content Context Structure Archivists and Descriptions : 5 December 2002 OA Forum Workshop Lisbon Archivists and Descriptions archivists came late to standards archive catalogues usually provide access only to a paper (or parchment) original document. Archival Principles : 5 December 2002 OA Forum Workshop Lisbon Archival Principles To understand the content of a document, you must study the context in which it was created Provenance and original order Multi-level description Description needs to be collective and contextual (Haworth, 2001) Multi-level description : 5 December 2002 OA Forum Workshop Lisbon Multi-level description The Importance of Context : 5 December 2002 OA Forum Workshop Lisbon The Importance of Context What do we mean by context in archives? Context aids understanding Crucial in electronic environment Critical in cross-domain searching Descriptions in Context : 5 December 2002 OA Forum Workshop Lisbon Descriptions in Context Suppose a customer is searching for information on “Braes” a township on the island of Skye, scene of agricultural disturbance in 1882……. Slide 14: 5 December 2002 OA Forum Workshop Lisbon The initial search returns a description of the item, giving its reference number and collection details……. Slide 15: 5 December 2002 OA Forum Workshop Lisbon Further contextual information is available about the collection, the creator (Sheriff Ivory) and his role……….. Slide 16: 5 December 2002 OA Forum Workshop Lisbon The description can also be exported as an EAD file……. Click here Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward Interoperability: the EUAN Project : 5 December 2002 OA Forum Workshop Lisbon Interoperability: the EUAN Project archival principles fundamental build on existing standards (ISAD etc.) fonds (collection) level valid access points language remains barrier at Europe level The Access Point Question : 5 December 2002 OA Forum Workshop Lisbon The Access Point Question Culturally neutral Culturally specific Easy Difficult Interoperability: archive networks : 5 December 2002 OA Forum Workshop Lisbon Interoperability: archive networks SCAN Single database Collection level Multiple services CAIN Network of networks Interoperability: archive networks : 5 December 2002 OA Forum Workshop Lisbon Interoperability: archive networks NAD, Sweden Local and national archive institutions Moved from CD format to on-line Integrates e-commerce Interoperability : 5 December 2002 OA Forum Workshop Lisbon Interoperability LEAF Project From EAD to EAC - Encoded Archival Context Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward OAI and archival description : 5 December 2002 OA Forum Workshop Lisbon OAI and archival description The advantages: reach new communities cross sectoral use by non archive organisations holding archives OAI and archival description : 5 December 2002 OA Forum Workshop Lisbon OAI and archival description The disadvantages: conflict with archival hierarchies loss of contextual information descriptions less clear, may become misleading users disappointed that on-line access to record is not available Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward Real archives using OAI : 5 December 2002 OA Forum Workshop Lisbon Real archives using OAI UIUC AIM25, London Australia, Bright Sparcs Archivists and the OAI Contents : 5 December 2002 OA Forum Workshop Lisbon Archivists and the OAI Contents Archives and archival description Archival approaches to interoperability Using OAI for archival descriptions “Real” archives using OAI Conclusions and ways forward “OAI Protocols present one opportunity to re-engineer access to archival materials to provide for greater interoperability.” : 5 December 2002 OA Forum Workshop Lisbon “OAI Protocols present one opportunity to re-engineer access to archival materials to provide for greater interoperability.” Chris Prom, 2002 Archivists may use OAI, if: : 5 December 2002 OA Forum Workshop Lisbon Archivists may use OAI, if: they are confident that OAI compliant descriptions will respect their multi-level descriptions; they can export data in an OAI compliant way with little or no additional work; they believe that OAI will let them reach new, relevant audiences. Archivists may use OAI for: : 5 December 2002 OA Forum Workshop Lisbon Archivists may use OAI for: Fonds or collection level descriptions; Contextual descriptions Record creators Name authorities. OAI and archives - ways forward : 5 December 2002 OA Forum Workshop Lisbon OAI and archives - ways forward publicise OAI to archive community; library-archive cooperation; higher education community first? assess results for EAD-OAI from UIUC test OAI for fonds (collection) level test OAI for record creator descriptions Archives – the World’s Memory…..and source of all our histories : 5 December 2002 OA Forum Workshop Lisbon Archives – the World’s Memory…..and source of all our histories