Effective Presentations Skills

Effective Presentations Skills : 

Effective Presentations Skills

Agenda : 

Agenda Introduction Planning Your Presentation The Presentation Sequence Creating Effective Visual Aids resentation Techniques Practice

“Great speakers aren’t born, they are trained.” : 

“Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training.

#1 Fear : 

#1 Fear Feared More Than Death! THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees NORMAL!

Causes of the Anxiety : 

Causes of the Anxiety Fear of the Unknown OR Loss of Control Fight or Flight Mode No Backup Plan No Enthusiasm For Subject Focus of Attention

Definitions : 

Definitions Presentation “Something set forth to an audience for the attention of the mind “ Effective “…producing a desired result”

Effective Presentations : 

Effective Presentations Control Anxiety – Don’t Fight It Audience Centered Accomplishes Objective Fun For Audience Fun For You Conducted Within Time Frame

Why Give A Presentation? : 

Why Give A Presentation? Two Main Purposes Inform Persuade Educate

Part 2:Planning Your Presentation : 

Part 2:Planning Your Presentation

Planning Your Presentation : 

Planning Your Presentation Determine Purpose Assess Your Audience “Success depends on your ability to reach your audience.” Size Demographics Knowledge Level Motivation

Planning A Presentation : 

Planning A Presentation Plan Space Number of Seats Seating Arrangement Audio/Visual Equipment Distracters What Day and Time? Any Day! Morning

More Planning : 

More Planning Organization Determine Main Points (2-5) Evidence Transitions Prepare Outline

Organizing Your Presentation : 

Organizing Your Presentation Organizational Patterns Topical Chronological Problem/Solution Cause/Effect

Presentation Outline : 

Presentation Outline Keyword Reminders Conversational Flow Flexibility More Responsive to Audience

Part 3:The Presentation Sequence : 

Part 3:The Presentation Sequence

#1: Build Rapport : 

#1: Build Rapport … relation marked by harmony or affinity Audience members who trust you and feel that you care Start Before You Begin Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression People Listen To People They Like

#2: Opening Your Presentation : 

#2: Opening Your Presentation Introduce Yourself – Why Should They Listen Get Attention, Build More Rapport, Introduce Topic Humor Short Story Starling Statistic Make Audience Think Invite Participation Get Audience Response

#2…Completing the Opening : 

#2…Completing the Opening Clearly Defining Topic If Informative… Clear parameters for content within time If Persuasive… What’s the problem Who cares What’s the solution Overview

#3: Presenting MainPoints (Solution) : 

#3: Presenting MainPoints (Solution) Main Point-Transition-Main Point-Transition-MainPoint….. Supporting Evidence Examples Feedback & Questions From Audience Attention to, and Focus on, Audience (Listening)

#4: Concluding Your Presentation : 

#4: Concluding Your Presentation Goal Inform audience that you’re about to close Summarize main points Something to remember or call-to-action Answer questions “Tell ’em What You Told ‘em.”

Part 4: EffectivePresentation Techniques : 

Part 4: EffectivePresentation Techniques

Presentation Style : 

Presentation Style 3 Elements Vocal Techniques Loudness Pitch Rate Pause Deviations From the Norm for Emphasis

Slide 23: 

Presentation Style (con’t) 3 Elements Body Language Eye Contact, Gestures, Posture Use of Space Can Everyone See You? Movement

Common Problems : 

Common Problems Verbal fillers “Um”, “uh”, “like” Any unrelated word or phrase Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting Failure to be audience-centered

5 Presentation Tips : 

5 Presentation Tips Smile Breathe Water Notes Finish On Or Under Time

Part 5:Creating Effective Visual Aids : 

Part 5:Creating Effective Visual Aids

Visual Aids : 

Visual Aids Enhance Understanding Add Variety Support Claims Lasting Impact Used Poorly…A Distraction…Ineffective Presentation

Slide 28: 

Visual Aids - Examples PowerPoint Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches

Visual Aids Should… : 

Visual Aids Should… Supplement presentation Outline of main points Serve audience’s needs, not speaker’s Simple and clear

Main Point 1: The Purpose of Using Visual Aids : 

Main Point 1: The Purpose of Using Visual Aids Visual aids support your ideas and improve audience comprehension of your presentation Visual aids add variety to your presentation by giving the audience a break from listening and letting the see something Visual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas

Slide 31: 

Visual Aids Improve comprehension Add variety Illustrate complex ideas

Be Visible : 

Be Visible Titles should be 38-44 pt. font size Text should be 28 pt font size Use color wisely Contrasting colors