Considerations for Coordinated Pandemic Planning StFX :Considerations for Coordinated Pandemic Planning StFX H1N1


Outline :Outline Objectives for planning and response Prevention measures Caring for the ill Communications Maintaining operations


Objectives for Planning and Response :Objectives for Planning and Response Infection Prevention Hand hygiene and cough etiquette Self-isolation Primary assessment site


Hand Hygiene :Hand Hygiene Campus Wide


Facilities Management :Facilities Management Posters in every washroom Hand Sanitizer Stations Ensure hand washing supplies (soap and paper towels) are always available. Waste receptacles are emptied regularly and available in high traffic areas.


Key Messages to Communicate :Key Messages to Communicate 1. Cough Etiquette Cough or sneeze into your elbow or sleeve. If using tissues, dispose of them into appropriate receptacle and wash hands.


Key Messages to Communicate :Key Messages to Communicate 2 Proper Hand Hygiene with Soap & Water Wet your hands with warm running water. Add soap, and then rub your hands together, making a soapy lather. Do this for at least 15 seconds. Wash the front and back of your hands, as well as between your fingers and under your nails. Rinse your hands well under warm running water. Pat hands dry with a paper towel. Turn off water using same paper towel and dispose in a proper receptacle.


Key Messages to Communicate :Key Messages to Communicate 3. Proper Hand Hygiene for Alcohol Based Hand Sanitizer Remove hand and arm jewellery Ensure hands are visibly clean (if soiled, follow hand washing steps) Apply between 1 to 2 full pumps of product, or squirt a loonie-sized amount, onto one palm. Spread product over all surfaces of hand, concentrating on finger tips, between fingers, back of hands, and base of thumbs. Rub hands until product is dry. This will take a minimum of 15 to 20 seconds if sufficient product is used.


Communications :Communications Website Big screens in Morrison Hall Mass email list serve Pamphlets


University :University Individual hand sanitizer distributed to each student.


Food Service :Food Service Self service model will move to a staff service model (if mandated by public health)


Preparation :Preparation Cold Medicine/Advil Stockpile Food


Caring for the Ill :Caring for the Ill


How to Recognize Influenza :How to Recognize Influenza Flu-like symptoms are: fever and/or* cough AND one or more of: unusual tiredness, head, muscle or joint aches, or sore throat.


Self Isolation :Self Isolation


Self Isolation :Self Isolation Students/staff/faculty with influenza-like illness (ILI) should stay home until they are: Symptom-free Feeling well Able to fully participate in all normal day-to- day school activities


Key Messages to Communicate :Key Messages to Communicate All Students report flu like Illness to H1N1 Health Centre


Residence Life :Residence Life Return home Single occupancy-self isolation (wear mask and gloves when leaving room) Double occupancy-relocate well student to empty room in residence


Sick Notes for Students :Sick Notes for Students The Health Centre will not be issuing sick notes for flu like illness. Health Centre will circulate names of students who have reported flu like illness to the Deans at the end of each week.


Considerations for Faculty :Considerations for Faculty Alternative educational delivery: Online tutorials Assignments on line


Additional Considerations :Additional Considerations If we are experiencing an increase in FLI in residence guest and overnight guest restrictions may be advisable.


Additional Considerations :Additional Considerations Although cancelling large group gathering is not currently recommended, individuals who are experiencing FLI should not attend.


Additional Considerations :Additional Considerations It is unlikely that Public Health will mandate public or post secondary school cancellation.


Primary Assessment Centre :Primary Assessment Centre


Primary Assessment Centre :Primary Assessment Centre Nurses will assess students who may require hospital care. Sectioned off centre of the health centre. Facilities Management to locate sanitizer pump, masks and gloves outside the door. Protocol from Department of Health


Human Resources :Human Resources


Maintaining Operations :Maintaining Operations 20 to 30% of students/staff/faculty may be ill over several months. Consider institution continuity planning.


Q. If an employee contracts the flu they should stay at home? :Q. If an employee contracts the flu they should stay at home? A. Yes   Q. First, use accumulated sick leave time?  A. Yes. When sick leave time has been used, an employee may use in lieu or vacation time or leave of absence without pay.


Q. If an employee has been quarantined by a third party – How should they be treated? :Q. If an employee has been quarantined by a third party – How should they be treated? A. Follow the same procedure if he/she was sick. If at all possible if the employee who is quarantined could work from home, an arrangement could be worked out with their direct manager.


Q. How are faculty and staff treated who do not have any sick time or very limited (Part time Faculty, TESL Instructors (limited), new employees, hourly employees). :Q. How are faculty and staff treated who do not have any sick time or very limited (Part time Faculty, TESL Instructors (limited), new employees, hourly employees). A. An employee must utilize any sick leave time has been accrued and then, an employee may use in lieu or vacation time or leave of absence without pay.


Q. Will medical documentation be required? :Q. Will medical documentation be required? A. Initially a doctor’s note will not be required, however; the employer (the University) always has the right to request and receive a doctor’s note at any time.


Q. What if the employee is a caregiver, how do we treat the time absent from work? :Q. What if the employee is a caregiver, how do we treat the time absent from work? A. The employee may utilize their two emergency travel days and then an employee may use in lieu or vacation time or leave of absence without pay.  Note:  special leave may only be used if there is an emergency. Initially evidence will not be required, however; the employer (the University) has the right to request evidence at any time.


Q. Will this protocol for a mild pandemic change as the status changes to severe? :Q. Will this protocol for a mild pandemic change as the status changes to severe? A.The University will monitor the situation and will make changes to protocol based on consultation with Public Health and other internal and external factors.


Q. If the University suspends operations, will you follow the same procedures? :Q. If the University suspends operations, will you follow the same procedures? A. The University will follow its policy of “Unscheduled Closure and/or cancellation of Classes” (located on the StFX HR website under Policies and Procedures)


Who will employees contact to report absenteeism? :Who will employees contact to report absenteeism? Current practice will continue. StFXAUT Faculty and StFXAUT members will report their absence directly to the Chair of their department or through the department administrative assistant or to whom they directly report. Non union Staff will report their absence directly to their manager. CAW and CUPE members will report their absence directly to their supervisor.


QUESTIONS? :QUESTIONS?