Presentation Skills - Training

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Hello Effective Presentations Skills The Human brain is a wonderful thing. It starts working the moment you are born….. …..and stops when you are called upon to make a presentation!!! George Jessel

Agenda : 

Agenda Introduction Planning your Presentation Organizing – The 3 W’s Making Your Presentation Believing in yourself The Opening Timing Using your voice Body Language & Mannerisms Creating effective visual aids Reducing your fears Closing Your Presentation Effectively Summing Up Quote

Introduction : 

Introduction Whether you are a seasoned orator or a novice speaker, you can improve your presentation skills and enhance your credibility through planning, preparation and practice. This session contains the essential information on Planning, Creating, Organizing, overcoming tension, dealing with questions from audience and practical example on choosing the best audio-visual aids etc., which will furnish you with the confidence to handle real life situations professionally and help you to develop and perfect your skills. A self-assessment exercise allows you to evaluate and chart your progress following each presentation you give.

Planning Presentation : 

Planning Presentation Define your purpose What do you want to communicate to your audience? Before you start to prepare your presentation, decide what you want it to achieve. Focus on the purpose of the presentation at every stage to ensure that your preparation is relevant and efficient. Assess your ability Use techniques that you are comfortable with in your presentation. This will help you control your nerves once you are standing in front of the audience.

Planning Presentation : 

Know your audience Evaluate Audience Find out more about Audience background Be adaptable and adjust your presentation to audience size Know your Venue Assess all details of the venue, no matter how minor they may appear. Decide on the positioning of any visual aids well in advance. Plan on Seating the Audience. Check the Venue’s Audio-Visual facilities Planning Presentation

Organizing your Presentation – 3 W’s : 

Organizing your Presentation – 3 W’s “A wise man asks himself seven times `Why’? Before acting.” Why am I going to give this presentation? To provide information? To represent my function? To entertain? To fill up the agenda? To sell my ideas? To defend a position? To be provocative? Why?

Organizing your Presentation – 3 W’s : 

Organizing your Presentation – 3 W’s Whatever the answer, keep asking `Why’? In other ways… What is the objective I wish to achieve? What is happening now that I wish to change or clarify? What will I accept as evidence that my speech has succeeded? What must audience do or think at the end? …. Until it becomes obvious what your essential messages must be. Answering the question `why?’ properly will tell you what your main messages should be but, however intelligent your audience, they will neither want nor be able to absorb more than: Why? What? 4 or 5 Key points

Organizing your Presentation – 3 W’s : 

Organizing your Presentation – 3 W’s Once you know exactly why you are going to make the presentation and what your key points will be, you must ask, `who will be in the audience?’ so as to customize your message and make it stick. Who are the participants? Level? Background? What do they already know about the subject? Are they really interested (If not, I’ll have to create the interest) What are their WIIFM’s? (What’s In it For Me?) How fast can they absorb what I’m saying? What do they expect me to say? What is their mind-set (prejudices, attitudes, beliefs etc)? Why? What? Who?

Preparing Yourself : 

Preparing Yourself The total impact of communication is 45% Verbal 55% NON-VERBAL!!!!!

Making A Presentation : 

Believing in yourself A positive self-image is all important for delivering a successful presentation. Identify your strengths and make the most of them. Except in very rare cases, the audience is as keen as you are for your presentation to be interesting and successful. Making A Presentation

Making A Presentation : 

The Opening Your audience has almost always something better to do with their minds than to listen to you. In order to show respect and make them want to hear you out: Always start with a Bang! A provocative or dramatic statement A humorous story (not a joke – it’s sure to offend someone in the audience) Audience participation (a question, a survey of views, a reference to participants, etc) An audio-visual `gimmick’ (slide, video, tape etc) An object (model) An action (a demonstration ) Making A Presentation

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“BOMBER B” Technique ang ! Always start with an attention-getting “hook” pening Outline main messages (Road Map) essage Give only 4-5 key messages ridge Make a bridge between each key message and the participant’s experience and needs (WIFM’s) xamples Give frequent examples to help the audience visualize what you mean ecap Be sure to summarize and conclude ang ! Always finish with a closing “hook” BOMBERB

Making A Presentation : 

The Timing Remember the 50% rule Rehearse it. Time it. Cut it by 50%. This will ensure that you allow for: Late start Over-run by previous speaker Sharing passing thoughts triggered by the environment Participants’ questions etc. Always stick to the schedule – whatever the consequences Over running on a presentation is always bad because: a. The senior participants will conclude that you can’t plan and worry about the schedule – and your career! b. Your fellow speakers will resent you taking their time. c. Non-speaking participants will stop listening and start thinking about coffee or lunch or their holiday in Spain Making A Presentation

Making A Presentation : 

Using Your Voice Making A Presentation

Making A Presentation : 

Mannerisms Don’t be tempted by manual props (Pens, pointers, spectacles etc) Don’t keep loose change in your pocket Be aware of your verbal tics and work on eliminating them (i.e. `OK!’ – You know - `and so forth’ - `Now…’) Watch out for furniture! Avoid `closed’ or tensed body positions Don’t worry about pacing, leaning etc. Check your hair/tie/trousers/dress before standing up! Making A Presentation

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Posture/ Movement Gestures Eye Contact & Facial Expression Grooming Body Language BODY LANGUAGE

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ostures & Gestures How do you use hand gestures? Sitting position? Stance? ye Contact How’s your “Lighthouse”?! rientation How do you position yourself in the class? roximity How close do you sit/stand to participants? ooks / Appearance Are looks/appearance/dress important? xpressions of Emotion Are you using facial expressions to express emotion? P E O P L E BODY LANGUAGE

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ostures & Gestures P

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ostures & Gestures: Sitting P

Slide 20: 

ostures & Gestures: Hands P

Creating Effective Visual Aids : 

Creating Effective Visual Aids Audio-visual aids can be central to a presentation, as they are often able to illustrate difficult concepts more easily than words. Always ask yourself if using AV Aids will contribute to your presentation, and never be tempted to use them unnecessarily. Types of Audio-Visual Aid – Examples 1. Handouts 2. Slide Projector 3. Video 4. Flip Chart 5. Overhead projector 6. Multimedia – CD-Rom packages with moving images or audio track

Reducing Your Fears : 

Reducing Your Fears

Delivering a Presentation : 

Delivering a Presentation The key to good delivery is to be yourself, to be natural. Anything else looks and sounds false – unless you have considerable acting talent. 1. Controlling Nerves 2. Being well Prepared 3. Reassuring yourself 4. Eliminating Tension 5. Reducing last minute nerves 6. Using Eye contact 7. Using Gestures 8. Developing Style 8 Steps for effective Delivery of Presentation

Dealing with Questions : 

Dealing with Questions Many a fine presentations have been ruined by poor handling of questions raised by the audience afterwards. Learn to deal with difficult and awkward questions during your preparation and you will handle anything you are asked with confidence.

Dealing with Questions : 

Dealing with Questions 1. Preparing Well It is important that you go into your presentation fully prepared to answer any questions thrown at you by the audience. 2. Appearing Confident Just as a good presentation can be ruined by a poor question-and-answer session, a mediocre one can be saved by a confident performance at the end. 3. Staying in Control Never allow more than one person to talk at once, otherwise the occasion may rapidly head out of control. 4. Handling Questions Questioners come in variety of guises, so it is important to be able to recognize and deal with them accordingly.

Power of Asking Questions : 

Power of Asking Questions Questions stimulate the mind and offer people an opportunity to use their brains effectively... Person

Handling Questions : 

Handling Questions Eye-Contact Observe the 25% - 75% rule (25% to questioner and 75% to audience) Tip: Only look at questioner as you finish, if you actually want the dialogue to continue. LISTEN - rephrase or repeat question to check understanding. Acknowledge Think Respond (NOT React) Address the whole audience Don’t be monopolized by a handful of questions/questioners

Closing your Presentation Effectively : 

Closing your Presentation Effectively It is vital to have a strong conclusion to your presentation, since this helps form an impression that the audience take away with them. Always reiterate the major points made in your speech to drive home the key points. Leaving an Impression It is the final impression that you leave in the minds of your audience that lingers the longest so make sure that it is good one. Drawing to a Close Avoid adopting a dogmatic tone when delivering the conclusion to your presentation. Concentrate on presenting accurate, well-researched facts and do not be tempted into giving personal opinions on your subject matter. Delivering your summary As you are about to begin summing up your presentation, move to the front of any visual aids you are using so that the audience can see you clearly. Stand confidently and deliver your closing sentences authoritatively. Encapsulate your presentation in one or two sentences. It is important to be brief when summing up; short, powerful sentences hold the attention of the audience far more effectively than a 10-minute monologue.

Summing Up – Effective Presentation Skills : 

Summing Up – Effective Presentation Skills

Assessing your Ability – Presenting Successfully : 

Assessing your Ability – Presenting Successfully Remember that practice makes a man perfect when preparing for a presentation: Regard each presentation as a chance to practice for the next. Evaluate your performance by responding to the following statements and mark the options closest to your experience. Be as honest as you can: if your answer is “never”, mark Option 1; if it is “always”, mark Option 4; and so on. Add your scores together and refer to the analysis to see how you scored. Use your answers to identify the areas that need improving.

ANALYSIS : 

ANALYSIS Now you have completed the self assessment, add up your total score and check your performance by reading the corresponding evaluation. Whatever level of success you have achieved during your presentation, it is important to remember that there is always room for improvement. Identify your weakest areas, and refer to the chapters in this section where you will find practical advice and tips to help you establish and hone those skills.