Hand_out_June_2009

Slide 1: 

2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 2: 

Saturday June 27, 2009 Call to Order – State Deputy Yvon Robert Opening Prayer – State Chaplain Most. Rev. Paul Marchand, S.M.M. Credentials and Roll Call – State Secretary Arthur Peters 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 3: 

GIVE PRAISE TO THE LORD!   Give praise to the Lord! Sing praise in the height; Rejoice in God’s word, You angels of light; O praise the Creator By whom you were made, The Holy One worship, In brightness arrayed.   Give praise to the Lord! Sing praise up on earth, In tuneful accord, All you of new birth; Praise God who has brought you All grace from above, Whose wisdom has taught you To sing out in love.      Give praise to the Lord! Give thanks now in song. May praise be outpoured All ages along: For love in creation, For heaven restored, For grace of salvation, Give praise to the Lord!

Slide 4: 

Supreme Council’s District Deputy Training Executive Secretary – Rick McLauchlan 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 5: 

2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 6: 

Greetings from Supreme Supreme Director – Robert F. Cayea, PSD 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 7: 

Membership Retention State Retention Director Jim Houston 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 8: 

Membership suspensions are a serious problem in the growth of our Order and its councils. Our Order loses many members within the first or second year after initiation because they are uninformed on the programs, objectives and achievements of the Knights of Columbus. Others leave due to lack of opportunity to reap the benefits of membership, including the chance to work on activity committees they found interesting and challenging.

An Ounce of Prevention : 

Trying to retain (or win back) members after they’ve lost interest is not easy, so applying some good prevention is always the best alternative. Here are a few examples… Service Programs: A variety of programs and events designed to meet local needs offer your members an opportunity to contribute, learn and grow. Recruiting: Council’s need to actively seek out interested people who may want to become new members – they have to plan to recruit and implement the plan every year to be successful. An Ounce of Prevention

An Ounce of Prevention : 

Admission Committees: A good Admissions program ensures your new members get off to a good start, understand what they’ve signed up for and are prepared to become active in your councils. Degrees: Degrees must be regularly scheduled, properly exemplified and actively supported by the membership to ensure candidates are properly initiated. Member Engagement: Members who are engaged in your Service Programs will never want to lose their membership. An Ounce of Prevention

Reinstatement : 

Conduct "Operation: Re-Member," Your Financial Secretary should be able to provide a listing of all members suspended from your council, over the past few years. After obtaining the listing, each former member can be personally contacted and asked to reactivate as an active member of your council. Check the rules governing membership procedures for former members,all recruiters should be familiar with these procedures before contacting former members. Reinstatement

Reinstatement : 

Plan a "Welcome Back" or "Come Home" program for former members. Send special invitations to attend the program to all former members and their families. Also invite members of your council and their families to the program. Show one of the Order's videos which help tell the story of the Knights of Columbus and arrange for appropriate speakers. Following the program, arrange to contact all former members in regard to reactivating their membership. Reinstatement

Council Warning Signs : 

Council Warning Signs No one willing to take office. (No Leadership) Officers do not attend Council Officer Training. Low attendance at meetings. (No Quorum) No new members coming into the council. No recruitment programs being scheduled. Very few or no service programs being conducted. Indifference amongst the council members. No support for the parish or the pastor. Using the council dues for other expenses prior to paying Supreme and State per capita.

The Pound of Cure…Your Retention Program : 

The Pound of Cure…Your Retention Program When things fall off the rails, you need a good retention program to help set things right. The Retention Program is meant to determine the cause of the loss of interest in the members who are in arrears and attempt to retain them. The Retention Program also provides a means to suspend members who cannot be retained for any variety of reasons.

Slide 15: 

A good Retention Program is an important element of a well run council.

Retention Committees : 

It is imperative that each council has a strong, active Retention Committee to implement the Retention Program. The Retention Committee is made up of the Deputy Grand Knight (Chairman) and the Three Trustees. The Retention Committee reports to the Grand Knight and Membership Director. Retention Committees

Retention Committees : 

Immediate Actions: The Retention Committee contacts members who are in arrears, tries to determine the cause and retain if possible. The Retention Committee should divide the list of these members equally and have teams of two members personally call upon those members and urge them to become active again. Retention Committees

Retention Committees : 

Long Range Actions: Determine the prevalent causes of suspensions in your council and provide possible solutions to the problem. Examine your “Council's Conscience" often to find possible reasons why a member loses interest in maintaining his active membership in the Order. Then work to eliminate those reasons. Promote retention programs sponsored by the State and Supreme councils. Retention Committees

Financial Secretary : 

The Financial Secretary (FS) plays a pivotal role in membership retention – he is the one who collects dues and issues the 1st & 2nd Alerts and the Form 1845 and the Form 100. Make certain that your FS and Retention Committee is following the prescribed procedures for the "Notice of Intent to Suspend" program, including personal contact by the Retention Committee. The FS needs to provide a list of those members in arrears to the Retention Committee at the end of January – so they have time to do their work. Financial Secretary

Withdrawal : 

Losing members is always difficult – retaining a member is every bit as good as recruiting a new one. “Withdrawal” of a member is sometimes a more pain-free approach than “Suspension”. All it takes is a hand-written letter from the candidate (include membership number) to the Supreme Knight asking for a withdrawal. Members who withdraw must be eligible for re-entry on the date they request the withdrawal, but do not maintain continuous membership. Withdrawal

Suspension : 

Suspension Suspending members in the last half of the fraternal year does not change your per capita to State or Supreme – your per capita is set by your July 1 roster and by your January 1 roster. In order that the revised per capita may be reflected in new roster figures, any suspensions need to be processed within the first 6 months of the fraternal year. (July 1 – December 31)

Billing Procedures & Timelines : 

Billing Procedures & Timelines Feedback from many councils tell us that much confusion exists regarding how and when to suspend a member. We are simplifying the process in Ontario for the 2009-2010 Fraternal year. The billing procedures and timing is now uniform (as described in the following page). We expect all councils in Ontario to use this process – in doing so, we are all working together in the same manner.

Slide 23: 

30 Days 30 Days 31 Days 30 Days 31 Days Second Notice Form #424 First Notice Form #423 Intent to Suspend Form 1845 Form 100 July 31 Too late.. Start Over Jul Jun May Apr Mar Extended Grace Period Personal contact from Retention Committee Jan Ontario State Billing Procedure and Retention Timeline Feb 31 Days 28 Days Knight Alert Form KA1 Retention Period Suspension Period Personal contact from: Grand Knight District Deputy Letter from State Deputy. Letter from Supreme. To Member Copy to Supreme Copy to State Copy to DD Copy to Council file To: Supreme, General Agent Copy to Council Files Dec Billing Period July 1 FS gives preliminary list of names to Retention Committee FS gives updated list of names to Grand Knight

Slide 24: 

Ontario State Billing Procedure and Retention Timeline December 15 FS sends First Notice (Form 423) to the members who haven’t paid their dues yet. January 1 – 31 - Billing Period – members have this time to remit their dues. February 1 – Extended Grace Period FS sends 2nd Notice (form 424) to member in arrears. FS provides a list of members in arrears to Retention Committee (DGK) for action. Retention Committee personally contacts all members in arrears. April 1 FS delivers list of members who continue to be in arrears list to Grand Knight for action. GK sends “Knight Alert” (KA1) letter to member in arrears and personally contacts them May 1 – Retention Period FS sends “Intent to Suspend” (form 1845) to member in arrears, and carbon copy to Supreme, State, District Deputy. District Deputy personally contacts the member in arrears. State Deputy send the member in arrears a letter. Supreme Knight sends the member in arrears a letter. July 1 – Suspension Period FS sends Form 100 to Supreme, carbon copy to Council Files. Note: If the member in arrears pays his dues any time between January 1 and June 30 the process is terminated.

Form 1845 Distribution Remember to press firmly when filling in this form and check to see if the last copy is legible before mailing them out.#1 Original copy goes to the Delinquent Member #2 Copy goes to Supreme Council#3 Copy goes to State Council #4 Copy goes to District Deputy #5 Copy is retained by issuing Council : 

Form 1845 Distribution Remember to press firmly when filling in this form and check to see if the last copy is legible before mailing them out.#1 Original copy goes to the Delinquent Member #2 Copy goes to Supreme Council#3 Copy goes to State Council #4 Copy goes to District Deputy #5 Copy is retained by issuing Council

Advantages of New Billing Procedure & Timeline : 

Advantages of New Billing Procedure & Timeline Simple, easy process to follow. FS can clean up the roster at the end of each Fraternal Year and losses appear at the beginning of the new fraternal year for both local and State Council. New fraternal year establishes the losses, so that there are no surprises at the end of the next fraternal year and the recruiting can be better planned for the new fraternal year.

Slide 27: 

Handouts and Take-Aways: Billing Procedure and Retention Timeline Chart. Sample Form 1845 Sample Email to DDs. Sample Conservation Listing. Remember - We are here to help you, not hinder you please do not hesitate to call on us to discuss Retention issues. The PowerPoint Presentations from this seminar are now available at www.ontariokofc.ca (Program Materials) Vivat Jesus! Jim Houston jhouston@ebtech.net Wrap Up

Slide 28: 

New Council Development and Round Tables State New Council Development Director Jim Smith 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 29: 

State Financial Matters State Treasurer Joe Salini 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 30: 

Role of the State Office Team Executive Secretary Rick McLauchlan 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M The Vision of the Ontario State Office T.E.A.M. “To be a vital and positive contributor to the promotion of Father Michael J. McGivney’s vision and the enhancement of the Knights of Columbus in Ontario and the growth of the Order worldwide” This is what we reflect on as we work on the administrative and technical support of the Order in Ontario.

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M Our Mission Statement “In partnership with the Ontario State Board and the Knights of Columbus Ontario Charity Foundation, guided by the teachings of our Church and the principles of the Order, to provide a responsible and continuing resource centre of communications and administration expertise to State Board Officers and the growing membership of 57,000 knights in Ontario, through strategies focused on technological advancement and innovation in a team environment that fosters personal growth and accomplishment”

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M In short the State Office T.E.A.M. is here to serve and support you as best we can! But to do that we need your support and cooperation!

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M So what do we provide: Central location for all correspondence Provision and maintenance of our Website www.ontario kofc.ca and EDRC Live people to talk to and ask questions Distribution of those administrative and Surge with Service items you need. Expense cheques

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M What will you find on www.ontariokofc.ca ? Summary of what forms your councils have submitted. Information on our programmes and policies Links to other websites EDRC Let’s take a look at www.ontariokofc.ca

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M The State Office T.E.A.M Telephone: 905.388.2731 or 1.800.759.0959 Fax: 905.388.8738 Liane Dumas – Administrative Assistant Ext. 21 liane@ontariokofc.ca Gregory Malas – Information Systems Coord. Ext 24 gregory@ontariokofc.ca Rick McLauchlan – Executive Secretary Ext 22 rickmcl@ontariokofc.ca

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M We need your support! How? Send all electronic or mailed reports to Liane (not Yvon or Rick) Please acquaint yourselves with what is in the CD or white envelopes you received this weekend. When in doubt call

The Role of the State Office T.E.A.M : 

The Role of the State Office T.E.A.M Can we do it? Yes we can! With your help!

Slide 41: 

Ontario Columbian Squires State Squires Chairman Steve Laicini 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 42: 

Closing Remarks for the Morning State Deputy Yvon Robert Grace before Meal State Chaplain Most Rev. Paul Marchand, S.M.M. Lunch 12:00 to 1:00 pm 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 43: 

Insurance Agency Report Marc Madore FIC, RHU, CSA,CFP, Ch.F CGeneral Agent 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 44: 

Surge with Service Programme Breakout Session 1:10 to 2:10 pm Session report back 2:10 to 2:45 pm 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 45: 

Membership Matters Harold Marcotte State Membership Director 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Good News! : 

Good News! About 50% of Catholic Churches/Missions in Ontario do not have a Council of their own. More than 90% of eligible Catholic men in Ontario are not yet Knights of Columbus. There is plenty of room to grow!

Slide 47: 

Gentlemen… Start Your Engines! …And Let’s Get Back To Basics

Who We Are : 

Who We Are The only way to attract and retain members is if they want to be “Who We Are”. In essence “Who We Are” is a combination of “What We Do” and “How We Behave”.

Who We Are : 

What We Do Our Service Programs define what we do. How We Behave Our core principles define how we behave. Who We Are

Membership : 

Membership Does Membership = Recruiting?

Slide 51: 

Membership = Service Programs Retention Engagement Degrees Admissions Recruiting The Short Answer

Slide 52: 

Fire on all cylinders and work together for maximum horsepower. Well Tuned Engines

The Knights of Columbus Engine : 

The Knights of Columbus Engine Service Programs Recruiting Admissions Degrees Engagement Retention

#1 - Service Programs : 

Service Programs are What We Do #1 - Service Programs

#1 - Service Programs : 

Service Programs are essential to council success. Why? To attract Prospects we must give them a good reason to join. To keep Members from losing interest they need a variety of activities to chose from and an opportunity to volunteer – that is why they joined! #1 - Service Programs

Slide 56: 

The Service Program Engine

Slide 57: 

First and Foremost – The Grand Knight needs to make sure that a Membership Director and a Program Director are appointed. Next the GK must appoint the Service Program Directors who will conduct programs in each category. Form 365 (due August 1) By the Way - There is no such thing as an honorary appointment! #1 - Service Programs

#1 - Service Programs : 

A well-tuned Service Program is tuned to the needs of the local church, community, council, families, youth and members. Every council is different, what works for one may not work for others. Times & circumstances change – what worked yesterday may not work today. #1 - Service Programs

#1 - Service Programs : 

To be effective councils need to evaluate their Service Programs each year and make improvements. We now have a tool for your councils to use. “2009 Handout - Service Program Planning Check Sheet" available on; www.ontariokofc.ca (Program Materials) #1 - Service Programs

Slide 60: 

Effective Service Programs create interest in our parishes then… #1 - Service Programs

Slide 61: 

Effective Recruiting invites interested people to learn more about us. #2 – Recruiting

Slide 62: 

Recruiting turns Interested Men into Prospects. You need to approach these men in various ways at various times. And you need to ask them! And ask them again! Persistence Pays! #2 – Recruiting

Slide 63: 

You can ask them in more than one way.. “Would you like to learn more about the Knights of Columbus?” “Has anyone ever asked you to consider joining the Knights of Columbus?” “Do you think your husband would be interested in learning more about the Knights of Columbus?” #2 – Recruiting

Slide 64: 

There are a variety of recruiting ideas out there… One-on-One Recruiting Friends, Neighbors & Relatives* Parish Awareness and Recruiting* Open House * info is available on EDRC #2 – Recruiting

Slide 65: 

Hold an information night, a parish breakfast, an open house or organize a parish expo with all of the parish organizations. And more……. Some ways work better than others, just pick the ones that work for your situation and go for it! #2 – Recruiting

Slide 66: 

Planning Ahead is the Key to Success Develop a “Level 1 Recruiting Plan” A “2009 Handout - Sample Recruiting Plan” is available on www.ontariokofc.ca (Program Materials) Then order the Recruiting Material in August to get your Council off to Running Start in September! #2 – Recruiting

Slide 67: 

Effective Recruiting also invites past members to reinstate – “Re-Member”. And don’t forget – the Membership Blitz is every October and March! Make sure you communicate your results to State. Plan the Work – Work the Plan #2 – Recruiting

Slide 68: 

Admissions completes the work of Recruiting Admissions turns a Prospect into a Candidate #3 – Admissions

#3 – Admissions : 

Admissions verifies the Prospect’s qualifications for membership; Introduces the Knights to the Prospect and; Introduces the Prospect to the Knights #3 – Admissions

#3 – Admissions : 

Not all Prospects become Candidates, not all Candidates become Members. There has to be a good fit. A good Admissions process ensures ther is a good fit to begin with. Remember - The best outcome of an Admissions Committee is that a sound decision on membership is made by both the Prospect and the Council. #3 – Admissions

Slide 71: 

Qualifications to become a Candidate You need to be 18 years of age or older and a practical Catholic as understood by the Church. If there is any doubt the council chaplain is the only person qualified to verify the candidate’s “Practical Catholicity”. So to be sure, check with your Council Chaplain in these cases! #3 – Admissions

#3 – Admissions : 

Who is the Admission Committee? The Grand Knight appoints the Chancellor (as Chairman), up to 6 other knowledgeable members (including Trustees) and Chaplain as members of the Admission Committee. #3 – Admissions

#3 – Admissions : 

We now have a “Membership Admissions Guideline” that makes Admissions easy and effective. “2009 Handout - Admissions Guideline” available on: www.ontariokofc.ca (Program Materials) #3 – Admissions

Slide 74: 

Quality Members Are informed what Knights are all about. Understand how they can fit into the organization. Have the support of their families. Want to be engaged in some aspect of our Service Programs. #3 – Admissions

Slide 75: 

The key to success is about signing up Quality Members and it is knowing how to identify, enlist and keep them in our ranks. A good Admissions process Will do the first part of this for you. Use the new guideline! #3 – Admissions

Slide 76: 

Degrees define How We Behave #4 – Degrees

#4 – Degrees : 

Degrees turn Candidates into Members. Exemplify our main principles and qualifies the candidate for membership. Inspire the new candidates to behave according to the principles exemplified. Introduce the new candidate to the council officers and members and makes him feel welcome and important. #4 – Degrees

#4 – Degrees : 

#4 – Degrees Officers and Members are always encouraged to return to degrees to reinforce the lessons learned and especially to support the candidates. Thinking of sending a candidate to a Degree alone or with just his sponsor? …think again!

#4 – Degrees : 

You never get a Second Chance to make a good First Impression! #4 – Degrees

#4 – Degrees : 

Council Officers need to come prepared, especially for the 1st Degree. The Degree Team has to be prepared, the facilities and equipment set up properly and in good condition. Degrees need to be planned and scheduled to meet demand. #4 – Degrees

Slide 81: 

Perhaps Degrees can be coordinated between districts or in your Diocese so that a 1st or 2nd Degree is always just around the corner or within a week or two. 3rd Degrees are coordinated through the Past State Deputy. Make sure you advertise the degree schedule well. #4 – Degrees

Slide 82: 

Time is of the essence – Start Degrees on time and finish on time. Do not unduly delay the candidates and members – time is more valuable today then ever. #4 – Degrees

Slide 83: 

SO - 37 Filled in at the Degree by the GK or FS Signed by GK or FS Signed by Degree Team Captain Submitted to State by GK or FS. Available on line at www.osc-koc.com (Forms) Degrees

Slide 84: 

Engagement turns New Members into Active Members and Future Officers #5 – Engagement

Slide 85: 

Engage New Members with MENTORS: Every new member must have a Sponsor (Mentor) assigned to them. BONUS! A Mentor System actually keeps two people engaged: The New Member The Mentor Mentors escort the new member to the meetings, introduce him to other members, sit with him if possible and make him feel welcome. #5 – Engagement

Slide 86: 

Engage New Members - MENTORS: Sponsors (Mentors) introduce the new members to Service Program Directors and Chairmen. Directors and Chairmen should ask the new member to help with a current program or event – to get them active right away – and keep them active. Mentors report to the Chancellor on the progress of the new member. #5 – Engagement

Slide 87: 

Engage All of Your Members Did you know that 90% of members who lapse do so because no one asked them to volunteer. People respond best when asked one-on-one. Asking the general membership for volunteers during a meeting is almost always ineffective – few volunteers step forward from a crowd. #5 – Engagement

#5 – Engagement : 

Engage All of Your Members – How? By asking them one-on-one to volunteer. By conducting effective meetings. With variety and effectiveness of Service Programs. With learning, leadership and personal growth opportunities. With mutual support for one another. With excellent internal and external Communications. #5 – Engagement

Slide 89: 

Engage Others in Your Local Community: Ask local parishioners to get involved or even volunteer in your projects - sometimes you get the volunteer first – then he becomes a Knight. Ask your Parish Priest how you can help him (at least once per year). Ask neighboring Councils for their support and support them however you can. #5 – Engagement

Slide 90: 

Extend Your Reach: Ask your neighboring parish priest how you can help. Always Help (and Never Hinder) new councils to get started in your area. New Council Development is vital to the growth of the Order. There is plenty of room for everyone! (remember about 50% of Parishes / Missions in Ontario do not have their own council) #5 – Engagement

#6 – Retention : 

#6 – Retention When things fall off the rails and a member lapses our councils need to do some troubleshooting and get to the root cause of the problem and do their best to save the member. Jim Houston’s “Membership Retention” Presentation covers all pertinent aspects of Member Retention.

Communication is Like Lubrication in a Well-tuned Engine. : 

Communication is Like Lubrication in a Well-tuned Engine. Every council needs to effectively communicate with their officers and members, their parish, community, families, youth, other councils and their State and Supreme Councils.

Communication : 

Most importantly the Grand Knight needs to appoint: A Phone Committee Chairman A Bulletin Editor A Reports Chairman Webmaster (if possible) Communication

Communication : 

Communication To ensure success a good communication plan needs to be established very early in the fraternal year GKs – develop and follow your plan! “2009 Handout - Sample Communication Plan” is available on: www.ontariokofc.ca (Program Materials)

Slide 95: 

Service Programs Recruiting Admissions Degrees Engagement Retention 1 2 3 4 5 6 Success Success Works Like A Well Tuned Engine

Plan the Work – Work the Plan : 

Plan the Work – Work the Plan We have developed a Membership Program Action Plan for District Deputies and one for Grand Knights that will ensure your success. DDs – follow your plan, take notes and be prepared to report your progress at our December Meeting. GKs – follow your plan, take notes and report your progress to your DD every time you meet with him.

Plan the Work – Work the Plan : 

“2009 District Deputy Membership Program Action Plan” and “2009 Grand Knight Membership Program Action Plan” are both available on: www.ontariokoc.ca (Program Materials) Plan the Work – Work the Plan

Vivat Jesus! : 

Vivat Jesus! Harold Marcotte State Membership Chairman harold@chezmarcotte.ca The PowerPoint Presentation from this seminar is now available on: www.ontariokofc.ca (Program Materials)

Slide 99: 

Reports Directors – Their Role and DD Certificate Programme Bill Country Report Director - Lead 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

State Reports Directors : 

State Reports Directors William Country (Lead) Alfred Gratton Michael Foley Joe Armeni Stanley Balakowski Wayne Murphy

Slide 101: 

Regional Programme Consultant Grant Ertel, PSD, FSD 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 102: 

Your State Officers – Their roles for 2009-2010 Immediate Past State Deputy Nat Gallo – Ceremonials and Public Relations State Secretary Arthur Peters – CYLC, Diocesan Assoc., Arthritis Society State Treasurer Joe Salini – Pro Life, JPII Culture of Life Award, Special Olympics State Advocate Dan Heffernan – R.S.V.P., Wheelchair Foundation of Canada 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Slide 103: 

Surge With Service Vocations RSVP Wheelchair Program

Vocations & RSVP : 

Vocations & RSVP More than just financial aid. We must foster an environment within our families, the Church community and our schools which will promote vocations. The seminarians we support today will be our Priests tomorrow Priests who were supported in their seminary years will be supporters and promoters of the KofC and will become members. Part of ‘Surge with Service’ falls under Vocations in Church Activities Go to http://www.ontariokofc.ca/Programme_Materials.htm From here you can download RSVP Powerpoint presentation go to Supreme website to download the RSVP application form & the State Vocations Handbook.

Wheelchair Foundation & Knights of Columbus : 

Wheelchair Foundation & Knights of Columbus The Knights of Columbus has teamed up with the Wheelchair Foundation to help bring wheelchairs to those who lack the freedom of mobility. Go to Ontario State Website Materials section at http://www.ontariokofc.ca/Programme_Materials.htm and download the Wheelchair Donation form in either French or English. There is a link on the donation form which will take you the Wheelchair Foundation Canada web page at http://www.wheelchairfoundation.ca/ Here you can find more information regarding the Wheelchair Program. This is part of ‘Surge with Service’ falls under Human needs in the Community activities.

What can you do? : 

What can you do? Schedule your District meeting with your Councils now. Take the information we are giving you back to your Councils and encourage them to implement programs from ‘Surge with Service’ It works!

Slide 107: 

Your State Officers – Their roles for 2009-2010 State Warden Alain Cayer – Substance Abuse Poster Contest, Marian Hour of Prayer 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario

Substance Abuse Poster Contest : 

Substance Abuse Poster Contest As a leader in your area of the province. What can you do, to help the Knights make this program work in our District? Get involved. Let the community know about the program. Meet the teachers, principals, the people responsible, who will help you run the program.

How does this program help to bring new members into the order? : 

How does this program help to bring new members into the order? When people in the community realize our interest in the well being of the youth, by introducing an awareness program. The knights must support great programs like this one. We as proponents of the Order, should be letting our Catholic Men, who do not belong to the Knights know, they too can help by simply becoming a member of the largest Catholic Men’s Fraternal Organization in the world.

How does this program help to bring new members into the order? : 

How does this program help to bring new members into the order? All this from simply having kids draw a picture about the result, of drinking and driving, or abusing drugs. The seed can be planted in many different ways, this program is only one of many aids to help the Knights of Columbus grow. It is our privilege to be involved and help others to do the same.

How do I get involved? : 

How do I get involved? Each year we have several Regional Chairmen, in the province. Each of them are responsible to collect and grade all the winning posters from your councils. Your help is needed here. Knights, in various councils, must look after the dispersing of “Kits” for the Program that have been ordered from the Supreme Offices in New Haven.

The Grass Roots : 

The Grass Roots Knights at the Council level are the Grass Roots people that get out there and seek out the teachers in our schools where our children are to get them interested in participating in the Program. Surprising numbers for 2008-2009. In Ontario, last year we had 530 councils, ___ participated, in ___ different Districts. Lots of room for improvement.

As a DD, where do I start : 

As a DD, where do I start All of you District Deputies, at your DD start up meeting, you have to demonstrate the importance of this program to all of your Grand Knights. Kits can be ordered from Supreme. In the first week of school, give all your information to the principal and/or teachers. Give them a deadline, so we can meet ours.

Categories : 

Categories Alcohol Awareness & Abuse Contest. Age 8-11 Age 12-14 Drug Awareness & Abuse Contest. Age 8-11 Age 12-14

Deadline for the program : 

Deadline for the program Winning drawings from councils must be completed and sent out, for the Diocese level by the 31st of January. Regional Chairmen must determine their winners for the 28th of February. All these dates will lead to State for the 1st of March.

T.E.A.M. : 

T.E.A.M. All this from simply drawing a picture about not drinking and driving, or not taking drugs. The seed can be planted in many different ways, this program is only one of many aids to help the Knights of Columbus grow. It is our privilege to be involved and help others to do the same.

Slide 118: 

Sunday June 28, 2009 Open Discussion Question and Answer Session with State Officers Distribution and Completion of Evaluation Forms Closing of Organizational Meeting Closing Comments - State Deputy Yvon Robert Closing Prayer – State Chaplain Most Rev. Paul Marchand S.M.M. Collection of Evaluation Forms and Issue of Travel Cheques 2009 District Deputies’ Organizational Meeting June 26-28, 2009 Toronto, Ontario