Web Standards

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This document is meant to be a living document to aid in the maintenance of the MICC Web Site. As the site matures and you see what works and doesn’t work, changes to this document should be expected. The Church Office Administrator is responsible for the content of this document and will take input from the staff, volunteers and church members regarding the web site standards. This document will be modified to reflect changes to standards and procedure. Once this document is released to the MICC staff. I will only be a consultant and part-time administrator for the web site, just as accountable to the Office Administrator for content and adhearing to standards as other staff and volunteers who are responsible for making changes. Brian L. Horn INTRODUCTION

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2 User Accounts are created and maintained by the “Web Master” (WM) and the Office Administrator (OA). Only these persons will have global permission to make changes. Each of the church staff will have authorization to make changes to web pages associated with their area responsibilities in the church. There should be at lease one, but no more that two church member volunteers that support the staff and will have accounts with the same authorizations as the staff person. Staff and volunteers should not have authorization for more than two web site sections. Standards - User Accounts Accounts will be created only after the person has gone through at lease a review of this document and a one-on-one review of the web site management application with the WM or the OA. Accounts should not be shared. Accounts will be deleted when a volunteer no longer supports a church group or a staff member leaves the church.

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3 Only two sizes of fonts should be used: 14pt and 16pt. Paragraphs should be Right and Left indented .1” or 6pt. MS WORD can be used to format a page if more that just basic text is being incorporated in a web page. Used of table should be minimized since the tool to do basic formatting is limited in the complexity to create and maintain web pages very basic. Once completed the MSPP document can be copies then pasted into the edit field for a web page. Standards – Web Page Style Guild The HOME PAGE should only be changed by office staff and reviewed by at lease one other office staff before publishing. Images can be used in web pages, but the images must first be uploaded to the web server. (see Uploading Images section of this document for how to”).

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4 From the home page for editing, most changes can be access from the main navigation screens “Home Page”, “Modules” and “Scheduler”. More complete information about editing the web site can be found by selecting the “Help with this page” or the “Video Demo”. Note: “Submit Support Ticket” should be done ONLY after checking with other staff, web administrator and online help. Mercer Island Covenant Church (MICC) web site is located at http://www.micc.org/ . Access to change the web site content can be accessed from the home page by selecting: Which will give you the login screen: Logging in to make changes (http://www.churchonline.net/useradmin/Login.aspx )

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5 This selection, from the main screen after logging in, lets you define how the main web page. Which template to use, what functions are to be in the side columns and the content of center text area. Only the OA, WM and designated office staff should make changes to the main web page. Any changes should be review by at lease one other staff before publishing the changes. This section allows you to create and update the web pages and were most changes will be done. These modules can be selected and dragged into the navigation structure to form the different level in the navigation tree. Once saved the navigation tree modules can be moved around until satisfied with the order. Create / Updating web pages. then select “Edit Page Content”. Most web pages use the “HTML” module which has a free format layout. You can create the context in an application such as WORD, then cut and paste into the “HTML” module. To edit a module select it in the navigation structure (with right mouse button) Each module is designed for different types of web pages. Many of them can be used up to 256 times and some only once.

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6 Editing a Module (example) Make note of the “Manage Image” and “Manage Docs” buttons on the bottom of this page. Selecting these and bookmaking them will make it easier to get to them. These will be discussed in later section. The “HTML” module has only a single text section. A modest amount of formatting can be done from this page. A workaround is to create the content using MS WORD to format the web pages then copy and past into the “Edit Content” text section. Tables and Pictures can be added to the web page, but this is best done in MS WORD and for the most part only in “HTML” modules. Changes made to any module or the main web page can be “Previewed” (after “Saving” first) to see how it looks before becoming permanent. If completely dissatisfied with changes made, the changes are “Published” to make changes permanent or “Revert” to undo the changes. Bottom right corner can be selected with the mouse and drag to increase the size of the edit area. There is a limit to how much the space can be change. Reload the page to reset the window size.

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7 “Publish All” buttons can be found on the home page and module page. This can cause updates to unfinished web pages to made public if more than one person is making changes. Changes that have been saved but not ready to be published would be published and viewed by all. Also any previous version of the page would be lost and have to be manually reconstructed – a waist of everyone’s time. Miscelanious Notes:

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8 What is needed to upload images. Delete current image before uploading updated image. Select “New” Select “Browse” Select “Choose File” then after selecting local image to upload … Select “NEXT” Crop image if needed then select “Finish” Select “Save” Highlight saved image file name. Fully qualified location of the image file uploaded onto the web server. Copy this location to used when inserting image into web page. Uploading Images F E H G

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9 Uploading Documents (text, Word, PDF, Video) For documents and files that are not part of the “Document Library” the process to upload them is differently. This can be used to upload files that may be part of a web page, such as: video, PDF, WORD and text files. This is similar in function as the “Upload Images”. Once saved they are automatically published. Document Library The Document Library can be used to save files in different categories that can be viewed by anyone. The categories can be changed to reflect the different content of saved files. Selection of the options in the top left corner lets you change “Global” page content, “Groups” and the current library content.

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10 Setting up a “BLOG”

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11 Setting up a “BLOG”

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12 Setting up a “BLOG”

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