SAP MM Overview


Presentation Description

SAP MM Overview and Process


Presentation Transcript

SAP – MM Overview : 

SAP – MM Overview


SAP ERP SAP is an enterprise resource planning (ERP) software product capable of integrating multiple business applications, with each application representing a specific business area.  These applications update and process transactions in real time mode.  It has the ability to be configured to meet the needs of the business. SAP are categorized into 3 core functional areas: Logistics Sales and Distribution (SD) Material Management (MM) Warehouse Management (WM) Production Planning (PP) General Logistics (LO) Quality Management (QM) Financial Financial Accounting (FI) Controlling (CO) Enterprise Controlling (EC) Investment Management (IM) Treasury (TR) Human Resources Personnel Administration (PA) Personnel Development (PD)

What is SAP ? : 

What is SAP ? Master Data: Master data is data that remains unchanged over a period of time. It contains information that is always needed in the same way. Transaction data: Data relating to the day-to-day transactions.

Using Matchcodes/Search Helps : 

Using Matchcodes/Search Helps Matchcodes are a SAP specific search method you can use to find information Several different search criteria are possible To access a matchcode, press F4 New matchcodes can be created by selecting the file folder tabs at the top of the matchcode window To enter a multiple selection of values for any one matchcode, position your cursor in that field, click and enter your selections To close the matchcode window, click

Storage Location : 

Storage Location It represents the physical area within a plant where the materials are stored. It is attached to a plant. Manufacturing Plants – Raw Material – Fuels – Semi finished – Central Stores – SQC – FG Warehouse Trading Divisions & Sales Depots – Depot Stores – Services Division

Purchase Organization : 

Purchase Organization It is responsible to procure material and services, negotiation of price with vendor. It can be Company specific - assigned to company code Plant specific – assigned to plant Purchase group Represents buyer or group of buyers responsible for specific purchasing activities. It represents buyerIt is used for reporting Plant & Product Specific

Material Type : 

Material Type Material type is the important identification for material master. Different fields and screens are controlled with respect to material type

Data in SAP : 

Data in SAP There are two important types of data in SAP Master Data Master data is the backbone for each transaction. Without master data transactions can not be performed. E.g. Material master Vendor master Purchasing info record Transaction data Transaction data are created when performing a transaction. Transaction data are created with the input from master data. e.g. Purchase requisition Purchase order Goods receipt Invoice verification

MM Specific Master data : 

MM Specific Master data Material Master Vendor Master Info record MRP Data

Material Master views : 

Material Master views Material master contains entire information about the material related all the departments of an organization. Information related to different departments is stored through different views of material master. Views for material master are Basic data Classification Sales views Purchasing MRP views Work scheduling Storage locations Warehouse data Quality Management data Accounting data Costing data

Slide 11: 

Views on a Material Master Record

Slide 12: 

Purchase order Goods receipt Payment Vendor Purch. Bank Invoice Purc. order ? = Invoice verification Material Invoicing Party Payee Order Recipient Goods Supplier Vendor Master `Vendor master contains all the information required to do business with a vendor. Information is shared between the accounting and purchasing departments. All data is grouped into three categories: General data Company code data Purchasing data

Purchasing Info Record : 

Purchasing Info Record General dataVendor dataOrigin dataOrder unit Texts Prices and conditions Gross price DiscountFreight Control dataDelivery timeMinimum quantityTolerances Price historyOrdering statisticsChange history It is created for the combination of material, vendor and purchase organization.

Slide 14: 

MM Module Data flow

MM Process : 

MM Process MRP run triggers the requirements or Manual Requisitions Created. Purchase requisition is released. Vendor is selected. Prepare Purchase Order. Release Purchase Order. Follow up with vendor for supply. Goods Receipt. Receive Invoice and pay vendor.

Slide 16: 

MRP stands for: Materials Requirements Planning. The function of MRP is to provide material availability, that is, it is used to procure or produce the requirement quantities on time. This process involves the monitoring of stocks and demand, leading to the automatic creation of procurement proposals for purchasing or production. The main objective of MRP is to determine which material is required, the quantity required and by when it is required. MRP compares the requirements for end products with the current stocks and planned manufacturing orders. MRP then explodes the product BOM’s to determine the ‘dependent requirements’ for intermediate products and purchased raw materials. MRP can be run Daily / Weekly / Monthly, which is scheduled for automatic run. It can also be done manually. What is MRP?

Slide 17: 

Purchase Requisition: PR is the request for Material and services. It is the first trigger to the buyer to arrange for procurement. It is generated automatically or manually. Item category and account assignment are important in PR

Release Strategy : 

Release Strategy Release strategy helps to control further processing of the Documents. Based on conditions, different person or department can be authorized to release in sequence It can be applied for PR, RFQ and for PO. Release Conditions Value Purchase Group Plant Document Type Does a Strategy Apply? Release Indicator Released/Blocked for Ordering What can the Requisition be Released to? Release Strategy Who is Authorised to Release? In what Order must the Releasing Occur? What is the Release Indicator? Who can do what? Release Code Two digit code associated with a user ID Who is Authorised to release?

Slide 19: 

A purchase order is a formal request to a vendor to provide certain materials or services under specific conditions (quantity, price, delivery date, etc.) PO is the legal document. PO can be controlled with header level release procedure. Item category and account assignment are important in PO like PR. Purchase Order

Slide 20: 

Purchase Order Processing

Contents in Purchase Order : 

PO Header PO Overview Texts Additional Data Delivery Schedules Account Assignment Pricing Conditions Contents in Purchase Order Changes Services Order History PURCHASE ORDER

Scheduling agreement : 

Scheduling agreement It specifies Order quantity Price specific period to supply There is a delivery schedule for each scheduling agreement Helps to reduce paper work

Results of a Goods Receipt Posting : 

Results of a Goods Receipt Posting Transaction documents are created both for materials management and finance.

Invoice Processing : 

Invoice Processing This last step in the procurement process includes invoice verification and updating accounts payable in the FI module. Payment will then be made later based upon the ‘open’ invoices posted on the system

Invoice Verification Environment : 

Invoice Verification Environment Invoice verification accesses data from purchasing, inventory management, material master, and vendor master files.

Vendor Payment : 

Vendor Payment Accounts payable reads the invoice file and pays all posted invoices due. (Payment runs can be automated to occur at specific times.)

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