FMD 49th agenda

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Date: Jan. 6, 2009 Time: 1:00 p.m. Venue: FMD 49th MONTHLY MEETING

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A G E N D A 49th MONTHLY MEETING Date: Jan. 6, ‘09 Time: 1:00 p.m. Venue: FMD Opening Prayer- Engr. Rizaldy P. Mendoza Call to Order 3. Introductions- selected passage from Maxwell Leadership Handbook 4. Recite Mission-Vision-QP-CV- Ric Roque Gacias 5. Approval of Agenda 6. Approval of Minutes Dec. 2, 2008 meeting 7. Business arising from minutes of December 2008 meeting 8. Outstanding: AGENDA

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Back to AGENDA Outstanding 8.1 2008 Task List and Timetables/ BSC review 8.2 2008 Xmas Holiday Tasking 8.3 C2-PMES and Employee Performance Appraisal for the 2nd semester of 2008 8.4 2009 BSC 8.5 2009 PM and Calibration Plan 8.6 Permits and other Test Certifications from Regulatory agencies 8.7 Year-end inventory last December 2 8.8 Quality Management * Review of existing procedures * FMD Handbook- how to do various PM and repair 8.9 Environment Conservation Initiatives (“FMD is the most technical Group”) * MDH Environment Committee * MDH Earth Hour last December 27 * Water and Electricity conservation * Refrigerant recovery 8.10 Review violations in the Code of Conduct, Absenteeism, Tardiness, Staff Satisfaction, PPE * Gifts for No Absent/Tardy staff for the period December 2008 to November 2009

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9. Announcements / Updates a. Accomplishments per sections b. Cost savings report c. Renovations / Constructions & Installations by outsource . Convenience store extension . Laboratory ORC/OGC, Cath Lab * Equipt. from 4F to GRM . Relocation of Main Building Metering . Structured Cabling, Smart, Globe and Suncell- acceptance and 20x30 as built plans 10. Report of Units a. Air-Con and Plumbing b. Electrical and Electronics c. Bio-Med d. Painting Carpentry e. Transport, Elevator / Waste Mgt./ and Warehouse Asset Mgt 11. Other Matters a. Lunch break, No Smoking, No Standing By, Too much Cell phone while on duty, internet, computer games. b. Uniform c. Overtime d. Good Housekeeping- garbage disposal, order at the pantry area 12. Closing Prayer- Ren L. Reyes 13. Adjournment- Back to AGENDA Announcements/ Updates Report of Units Other Matters Minutes La pasilio

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COST SAVING REPORT COST SAVING

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Back to ANNOUNCEMENTS/UPDATE Electric and Water Savings

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Cost Saving Back to ANNOUNCEMENTS/UPDATE FUEL CONSUMPTION

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water fuel Back to ANNOUNCEMENTS/UPDATE ELECTRIC CONSUMPTION

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WATER CONSUMPTION WATER CONSUMPTION electric fuel Back to ANNOUNCEMENTS/UPDATE

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Back to FMD Staff Area Assignment (Daily Report) ENERGY CONSERVATION NOVEMBER 2008 ENERGY CONSERVATION

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Back to FMD Staff Area Assignment (Daily Report) ENERGY CONSERVATION

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Minutes: 1. Opening Prayer was led by Mr. Hernie Isip – RAC Leadmen 2. The meeting was called to order by Engr. Mendoza at 1:02 pm. 3. Introductions. Engr. Mendoza explained the inclusion of today’s meeting. * Inspirational message from selected passage of Maxwell Leadership Handbook * Service Awardees: Augusto L. Domingo-10yrs, Hernie L. Isip-20yrs 4. The personnel recited the Mission-Vision-QP-CV of the Hospital led by Mr. Ricky Morco 5. Agenda for the 48th meeting was approved 6. Minutes of 47th FMD meeting was approved without corrections. 7. Business Arising from November 2008 meeting 8. Outstanding: Back to AGENDA MINUTES Sept. 3, 2008 MANILA DOCTORS HOSPITAL 48th FACILITY MANAGEMENT DEPARTMENT MEETING December 2, 2008

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8. Outstanding: 8.1 Task list and Timetables/ BSC review Engr. Mendoza showed the timetables and BSC o f the department for the month of October targets, the department is still on track. Back to Agenda 8.3 CMMS 8.2 Quality Management Engr. Mendoza congratulated all the staff of FMD for passing in IQA held last Nov 27. 8.4 Environmental Conservation Initiatives (“FMD is the most technical Group”) The group was encouraged to think for best practices to conserve the environment in the conduct of their duty. All sections of the department were encouraged to support this initiative together with the respected Leadman. Back to AGENDA

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8.4 Environmental Conservation Initiatives. * Waste Management Training and awareness campaign are on-going together with Mr. Lizano of LHK, brief explanation is being done to other units of the hospital during their monthly meeting. Engr. Mendoza set a meeting on December 3. MDH Earth Hour last November 29. This month’s earth hour was a success compared to last month’s turn-out. The target for 100% participation of all units who enrolled to this project was Almost completed at 98% non compliance from the department of OGC and ORC. * Water and Electricity conservation Mr. Carmelito Alo, Carpenter and Mr. Roberto Cate, Steel Fabricator were commended by Engr. Mendoza for their effort in helping conserve electricity and water by means of turning-off unnecessary electrical equipments which were reflected on their accomplishment report. The group was enjoined to do their share and follow the examples made by Mr. Alo and Mr. Cate. Leadmen were advised to strictly monitor compliance of their staff regarding this matter. Back to AGENDA

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* Refrigerant Recovery The acquisition of Refrigerant Recovery/Recycling Machine was a big help in environmental conservation effort of the hospital. Mr. Galang was tasked to monitor closely the logbook being used by RAC Group in terms of kilos being retrieved by the machine. Engr. Mendoza reminded leadmen of RAC to do his monitoring thru logbook. Back to AGENDA

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8. Outstanding: 8.7 Ante room of Linen sorting room Monitoring of everyday cleanliness of sorting room both HK & Linen and FMD 8.5 MV/QP/CV Exam starting Nov. 6 Examination of FMD staff was completed. 8.6 Review violations on the Code of Conduct, Absenteeism, Tardiness, Staff Satisfaction, PPE Strict implementation of Code of Conduct on Absenteeism and Tardiness Engr. Mendoza solicited the help of the group to help minimize tardiness and absenteeism, which everyone agreed. 8.9 Straight Holiday- Dec.25 to Jan. 1 Mr. Galang was assigned to submit work schedule and task list of duty during holidays to Engr. Mendoza 8.10 Performance Management Workshop The 1st batch to be attended by Engr. Mendoza and Mr. Ren Reyes on December 10 at 8am to 12nn. Mr. Galang to attend during afternoon 2nd batch at 1pm Engr. Mendoza reminds the submission of PM and CAL plans. It was agreed that PM and CAL Plans to be submit on December 11 Thursday before the year end celebration. 8.8 Year end celebration on Dec 12 Mr. Layson (Chairman) discusses the meal and programs for FMD year end celebration. The exchange gift worth P300 was agreed. Ms. Rona was assigned to make a bulletin for everyone’s wishes. Back to AGENDA

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a. Accomplishments per sections Based on our punch listings and accomplishment report figures as stated below. Note: Accomplishment by multi person should be written the same and with coding. Daily Responded / Accomplished Jobs from Oct 29 to Nov. 28 =1,854 calls/requests Preventive Maintenance = 267 Corrective Maintenance = 1587 Deficiency Punch list / Corrective Action: Total - 11 Corrected - 2 Remaining - 9 TOP 10 CALLERS Back to 46th Back to 45th Back to Announcement and updates 9. Announcements / Updates Back to AGENDA

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Top 10 callers: Back TOP 10 CALLERS

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b. Cost savings report Cost savings of the department for the month of November was presented. Back to ANNOUNCEMENTS/UPDATE c. Renovations / Constructions & Installations by Outsource Laboratory phase 2 – on-going c/o JL Chan – Leadmens were instructed to visit the area for conformity of what is being done. Structured cabling Smart, Globe and SunCell – 100% complete, acceptance and 20x30 as built plans was tasked to Mr. Morco to ensure they comply. OR/OGC, Anesthesia Office, Central Sterilization Back to AGENDA

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10. Report of Units Back to REPORT OF UNITS ACU & Plumbing Group

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Back to REPORT OF UNITS b. Electrical & Electronics Group

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Back to REPORT OF UNITS c. Bio-Med Group (as of Dec 2008)

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c. Bio-Med Group (as of Dec 2008)

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d. Carpentry Prepaid – cabinet locker assembled MAC 6F – glass door repaired and aligned Dietary – glass door aluminum, molding re fixed MAC 4F – glass door handle re installed 604F – vertical blinds blade missing replaced 418F – vertical blind bottom chain aligned and repaired 601F, 603F, 604F – aluminum bottom chain re aligned w/ repaired 808F – vertical blind head rail damage replaced NSD – additional shelve at locker cabinet installed 606F – vertical blinds, head rail defective replaced Laboratory – hallway of laboratory vinyl tiles damage replaced 4F – stairway vinyl damage replaced Steel Fabricator Back to REPORT OF UNITS 3B stn, 8F stn, 5F stn, 6F stn, MAC1 info – wheel chair repaired, foot stopper and wheel defective bearing replaced 8F stn, 6F stn, 7F stn, - IV stand and IV stand ball caster missing replaced 4F stn, 4C stn - pulled out stretcher, over all repaired and apply grease wheel caster 401F, 614F, FMD - side rail adaptor bracket, handle for welding and repaired 603F, 303F, 606F, 607F, 611F, 612F, 703F, 519F - patient bed mechanism, re oiling head part and foot part MAC1, 3F, 2F, 8F - gang chair 4 sitters plate repaired and welding bracket Back to AGENDA

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e. Painting Back to REPORT OF UNITS 3B –stretcher and 4pcs steel divider painted NSD – 1pc movable cabinet painted 4C – Stretcher painted 7F – 14pcs medicine boxes painted IMSD – 2pcs staff locker cabinet painted Otorhinolaryngology – wall and ceiling painted 2F public CR – re touched Elev #5 – spray primer door 5A stn – varnished 2pcs drawer NSD – painted 3cps cabinet Elev #4 – re touched Back to AGENDA

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Transport, Operations and Elevator Cost Savings – Share-A-Ride PhP 1,314.00 Elevator Service – Prototype c/o Arch Santos Expenses: Fuel = 385.35 liters Back to REPORT OF UNITS Back to AGENDA

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Total No. of Hazardous waste collected for NOV = 3,923 kilos BFL Hauler – Pathogenesis Inc. Self Monitoring Report for 3rd qtr already submitted to DENR-EMB. Request for additional PCO approved and accredited by DENR. Back to REPORT OF UNITS Waste Management Back to AGENDA

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Warehouse and Asset Management Back to REPORT OF UNITS Back to AGENDA

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Back to REPORT OF UNITS 11. Other Matters a. Lunch break, No Smoking….. Engr. Mendoza reminded everyone on the following: • Lunch break – should be on time (12:00 nn – 12:30pm) • No smoking – have it outside MDH premises during break time • No Stand by – to avoid interruption among other workmates • Too much cell phone while on duty – minimize cell phone use except for emergency purposes. Internet– internet for official use only. b. Uniform Asia pro members uniform – 100% complete Back to AGENDA

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d. Good Housekeeping The area for gensets is now cleared of garbage’s and alike now being maintained clean by Mr. Artocilla, likewise the pantry area was removed to keep its cleanliness. Back to REPORT OF UNITS c. Overtime The need to render overtime should be well defined by Leadmen; overtime request should state clearly and in detail the reason for the overtime work. OT should be with prior approval; strict compliance of everybody is to be observed by this time. Works for a situation that really calls for extend hours should have prior consent by Mr. Galang for technicians, Mr. Reyes for transport group and the rest by Engr. Mendoza. Back to AGENDA

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CLOSING PRAYER Engr. Mendoza explained the meaning of this meetings quotation to the group to serve as their guidance towards the fulfillment of the departments’ goals and objectives. Minutes taken by: Approved by: MS. RONA R. RADAN ENGR. RIZALDY P. MENDOZA Chair Back to AGENDA

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Thank you Strengthening the organization to provide excellent patient care and attain financial sustainability 2008 MDH THEME

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2008 Task list and Timetable 2008 Task list and Timetable Back to AGENDA

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Back to Task list Back to AGENDA