IntracManualforAcade myvendors 000

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Intrac User Manual for Academy Vendors

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INTRAC Integrated Tracking & Logistics Management System Link to Panalpina‘s Intrac System Intrac is a web application. To access Intrac you will need a web-browser (e.g. Internet Explorer) and Internet access. Intrac address is: http://intrac.panalpina.com

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Vendor booking is a two step process. Step 1: Request equipment from Panalpina Step 2: Create and assign container numbers to each line item while loading

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Vendor booking is a two step process. Step 1: Request equipment from Panalpina Step 2: Create and assign container numbers to each line item while loading

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At the login screen type in your User ID and Password that is supplied to you and click on ‘Login’. (No value in ‘Project’ is needed)

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Click on the Vendor Booking Tab and you will see menu points to choose from: Browse: This allows you to browse through all of your bookings you have made Search – This allows you to search for recent bookings you made. Add: This allows you to make a booking with a Panalpina office, requesting for Equipment and give more details of what you will be shipping

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Add a Booking In a first step you will have choose what Academy Purchase Orders you want to ship. To do so you can either type in a Purchase Order number or you can search one by clicking on the this icon.

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Purchase Order Search This screen allows you to search for a Purchase order with different criteria. Once you find the PO you are looking for, click on this Purchase Order number and it will carry over to the Booking screen.

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What Purchase Order do you want to ship ? Click on “Add” button in order to add this Purchase Order to this Booking Request

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What Purchase Order do you want to ship ? Line item details will show and you are supposed to enter following fields: Partial: If you mark the check box, this mean you will ship only Partial of this Purchase Order. In this case you will have to enter “Qty rec” for each line item. If you unmark this check box, this means you will ship all line items of this PO complete. In this case you don’t have to enter “Qty rec” fields. Cargo Ready Please provide the date and time when containers will be loaded and ready for pick up by Panalpina. If this field is already filled in and you want to revise cargo ready date, than you will have to enter it into “Revised cargo ready”. Remarks Can be used to give a reason why it is partial shipped

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What Purchase Order do you want to ship ? Multiple Purchase Orders can be assigned to one Booking request.

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What equipment do you need at what date and time ? In this section you will provide details about the equipment. If it is an LCL (Less than a container) shipment, you will mark the “LCL” checkbox and fill in the cubicmeter. If this is a FCL shipment, than you will have to order containers. In order to do so please fill in following fields: Qty: How many container do you need Size: Specify 20, 40 or 45 foot container Style: Specify type of container such as “standard”, “dry” or “open top” Cbm: Provide approx. cbm you want to ship in these containers Date needed: Specify what date and time you want Panalpina to deliver these containers Haz: Mark this check box if you will load hazardous material into these containers Pickup / Delivery locations: Provide details about pick up and delivery of these containers Remarks: Any comment that may help Panalpina to provide you with the equipment you need

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Remarks On this field please enter following information: Number of packages Package type Gross weight Example: 15 Cartons, 120kg 15 Cartons, 120 kg

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Where and when would you like to transport your commodity ? In this section you will provide place of origin. From what Sea port will this cargo be shipped. Please provide Country code (e.g. CN = China) and Sea port code. If you don’t know your country and seaport code you can click on button next to it in order to search. Place of delivery will always be US Houston, no need to fill in.

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Additional information In this section you can provide additional reference numbers that Panalpina should know about. Also, these is space to add any remarks regarding this booking that will help to Panalpina and/or Academy. For example, if it is a partial booking this section could be used to provide reason why it is partial shipped and an outlook when remaining parts will be shipped.

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Who would you like to notify If you mark “Notify me” check box, email address associated to this User Id will get an email notification with all the details for this booking. Partner Notification. You will have to notify Panalpina station who is handling this Booking. To do so will click on the address book icon on the very right and a address list comes up.

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Address book selection For each Panalpina house you will find a distribution list, that is name such as PA-HKG, PA-SZX, PA-SHA. Therefore, select the Panalpina house you want to notify about this Booking.

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Save Booking Save this booking in order to notify Panalpina houses involved.

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Confirmation This screen shows a summary of the Booking request that was just entered. Please review and if you need to make changes at this time you can use the “EDIT” button on top right. Booking Request Number is important to remember.

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Email Notification An email notification is created and sent to people in selected email distribution list.

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Vendor booking is a two step process. Step 1: Request equipment from Panalpina Step 2: Create and assign container numbers to each line item while loading

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At the login screen type in your User ID and Password that is supplied to you and click on ‘Login’. (No value in ‘Project’ is needed)

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Click on the Vendor Booking Tab and you will see menu points to choose from: Search – This allows you to search for the recent bookings you made where you want to create and assign container numbers.

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Search – Type in your Booking request number or just click on “FIND” button and the most recent bookings will show. Click on “EDIT” button on the right

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Choose Purchase Order – Click on the “+” button on the right and line items will appear / disapper. From there click on the button next to “Container”

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Choose or create a Container number: To enter a new container number, click on “Edit container”.

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Enter Container number: A new screen will pop up to enter CONTAINER NUMBER, SEAL #, CONTAINER SIZE and TYPE. Click on “ADD NEW” button in order to add this container to this Purchase order. You can add multiple container at once. Click on “Back to list” in order to get back

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Choose Container number: Choose the container you want to assign to the line item.

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Choose Container number: Repeat as needed until all line items have a container assigned.

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Save your changes. Changes will be saved and job is completed for these PO’s and shipment.

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Container Manifest: Once containers have been linked to line items, you can print a container manifest by selecting the above Print Manifest tab.

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