Presentation MA 02

Twinning Contract TR/2004/IB/AG/01Turkey-Netherlands-AustriaInstitutions for implementation ofRural Development: 

Twinning Contract TR/2004/IB/AG/01 Turkey-Netherlands-Austria Institutions for implementation of Rural Development Brigitte Mehlmauer Jos Hendriks 5th May 2006

Responsibility of MS acc. to art. 74 EC 1698/2005: 

Responsibility of MS acc. to art. 74 EC 1698/2005 Legislative, statutory and administrative provisions in acc. with Reg. (EC) 1290/2005 to ensure Community financial interests. Designation for each RD programme following bodies - Managing Authority (private or public body) - Accredited Paying Agency acc to Reg. EC 1290/2005 - Certifying Body acc. to Reg. EC 1290/2005 Management and control system ensuring clear allocation and separation of functions between MA and other bodies

Slide3: 

Slide4: 

Tasks of Managing Authority (MA) (1) MA is designated authority by applicant country Operational work carried out by department of MoA (SR, BG, HU, CZ) Management and implementation of programme Ensuring operations selected in accordance with criteria of RD plan Monitoring Committee responsible To record and maintain statistical information on implementation for monitoring and evaluation purposes Paying Agency best designated body Beneficiaries and other bodies involved are informed on obligations resulting from aid grant Paying Agency as implementing body

Tasks of Managing Authority (MA) (2): 

Tasks of Managing Authority (MA) (2) Organisation of midterm evaluation / ex post in co-operation with EC Monitoring Committee is responsible Submitting annual implementation / final report to EC Managing Authority is responsible PA receives all information necessary on procedures and controls Close co-operation and continuous consultation with PA Depends on who is in charge of handling the applications Proposing programme adjustments to EC after approval by Monitoring Committee Monitoring Committee is responsible. Delegation of tasks is possible - MA stays fully responsible

Slide6: 

Institutional Framework of SAPARD 2000-2006 European Commission DG Agriculture Managing Authority in Lead Ministry Implementation, evaluation, adjustments, publicity SAPARD Agency Implementation tasks Payment tasks Department in MoA, other Ministries Applicant /Beneficiary Monitoring Committee review of achievments, adjustments, control of reports Stakeholders Farmers andamp; Food Associations Chamber of Commerce NGOs, Agri. Ext. Service Application /claim represented

Slide7: 

Managing Authority - Main Tasks Managing Authority Responsible for Programming / Implementation / Coordination, Secretary of Monitoring Committee Lead Ministry, (MARA) Overall Responsibility for Programme Organises evalutions of Programmes and Targets and Indicators Draws up and Submits Annual Report (Approved by MC) to EC Compliance with Publicity and Information Requirements Adjust Programme

Slide8: 

Paying Agency SAPARD SAPARD Agency Implementing Body Paying Agency Registration Checks Project Selection Beneficiary/Applicant SAPARD Agency Implementing Body Paying Agency Checks Authorisation Payment, Accounting Beneficiary Applicant starts/completes work Application Payment Claim

Slide9: 

Monitoring Committee Monitoring Committee Monitors Programme (physical, financial indicators) Lead Ministry (Ministry of Agriculture Commission representative Agrees rules of procedures with Managing Authority National, regional, local authorities Economic and social partners Other relevant institutions Review progress in achieving programme objectives Evaluats result of implementation of programme Approval for adjustment of programme Control and approval of annual and final reports

Responsibilities of Certifying Body: 

Responsibilities of Certifying Body Designated authority of MS and can be public or private institution Has to be independent from Paying Agency Verifies the effective functioning of management and control system for rural development programmes once per year Certifies correctness, completeness of accounts of PA once per year for RD.

Slide11: 

Managing Authority (MA) - examples Bulgaria : MA under SAPARD is Managing Board of State Fund (9 members) Agriculture: chaired by Minister of Agriculture, Directorate of Rural Development of MAF carries out operational work of MA and MC secretariat, for RD 2007-2013 Directorate is designated MA. Hungary: MA is Integration Directorate, Department of Structural Funds is carrying out operational work (SAPARD and RD 2007-2013) Austria: MA is RD Co-ordination Unit within Directorate for Sustainability and Rural areas of MAFEWM Netherlands: Not yet decided; present organisation may be, slightly moderated, continued: delegated task/activities

INSTITUTIONAL SET-UPSAPARD EXPERIENCE- BULGARIA (source: Rural Development Directorate in MAF, Sofia): 

INSTITUTIONAL SET-UP SAPARD EXPERIENCE- BULGARIA (source: Rural Development Directorate in MAF, Sofia) Monitoring Committee Managing authority (board of SFA) 7 permanent working groups on SAPARD measures Secretariat Paying agency State fund 'Agriculture' Competent body National fund directorate, MF Certifying body PIFCA

BULGARIAN INSTITUTIONAL SET-UP RURAL DEVELOPMENT PROGRAM 2007-2013 (source: Rural Development Directorate in MAF, Sofia): 

Managing authority (programming, monitoring, evaluation) Rural development directorate (CM regulation №130/28 June 2005) 'Programming coordination andamp; monitoring' 14 experts 'Less-favored areas and local initiatives' 13 experts 'Agri-environment and organic farming' 10 experts 'Implementation control and procurement' 11 experts BULGARIAN INSTITUTIONAL SET-UP RURAL DEVELOPMENT PROGRAM 2007-2013 (source: Rural Development Directorate in MAF, Sofia) Units

Slide14: 

MC is the key partnership instrument; Set up by order of Minister of Agriculture within three months after adoption of National agriculture and rural development program on 20.01.2001 Membership (32 members): Chairperson - Deputy Minister of MoA /representing the Managing authority of the program/; Deputy chairperson - Director of Rural development directorate - MAF; Members with voting right - 18 (9 from NGOs); Members with advisory capacity - 14 (4 from NGOs); Representative of EC MC Rules – adopted at its first meeting Main approach in MC work – consensus in decision taking Secretariat – Rural development directorate - MAF. (source: Rural Development Directorate in MAF, Sofia) PARTNERSHIP SAPARD experience Bulgaria – the Monitoring Committee

BULGARIA -PAYING AGENCY (source: Rural Development Directorate in MAF, Sofia): 

BULGARIA -PAYING AGENCY (source: Rural Development Directorate in MAF, Sofia) Administrative structure responsible for the payment of EU assistance funds in the fields of agriculture, rural areas and fisheries Main units: Headquarters; Regional paying units; Regional implementing units; Regional control units;

Slide16: 

Organisation of SAPARD Agency in Hungary Headquarter Budapest : 87 officials incl. unit for food industrial applications 7 Regional Offices: 24-25 officials / regional office

AUSTRIA - Responsibilities of MAFEW: 

AUSTRIA - Responsibilities of MAFEW Managing Authority of RD Programme: Programming, Implementation, Monitoring, Evaluation, Financial Planning, Certifying Body Supervising AMA (Paying Agency) in RD implementation Ensuring national funds for co-financing Delegation of functions to regional governments Representing Austria in all EU Committees dealing with CAP

Slide18: 

Slide19: 

MANF-Netherlands / MA in Dir. of Agriculture Monitoring committee Direction Bureau Paying Agency DLG (areas / provincial) Delegated Body NSIR entrepreneurs / national Certifying Body Audit Service MANF Interpretation group