37 Yale SA Program Overview 07

By Kevin Charbonneau, CHPManager Safety Advisor Program and Assistant RSOYale University – OEHSPhone: (203)737-2139kevin.charbonneau@yale.edu: 

By Kevin Charbonneau, CHP Manager Safety Advisor Program and Assistant RSO Yale University – OEHS Phone: (203)737-2139 kevin.charbonneau@yale.edu Doing More with Existing Personnel: The Yale OEHS Safety Advisor Program

Why Changed?: 

Why Changed? Address uneven distribution of safety professionals within OEHS Achieve 100% of operational laboratory health and safety metrics Provide a single point of contact for each customer Improve customer satisfaction and response time Projected growth in research campus

OEHS Personnel - Programmatic Support: 

OEHS Personnel - Programmatic Support BEFORE SA PROGRAM Rad. Safety 14 Chemical Safety 4 Biosafety 3 Physical Safety 1 Haz. Materials 2 AFTER SA PROGRAM Rad. Safety 20 Chemical Safety 19 Biosafety 17 Physical Safety 18 Haz. Materials 8

Yale SA Program Plan: 

Yale SA Program Plan Assign enough Safety Advisors to cover entire campus Three SA Technicians added to support program Cross train SA’s and all relevant staff other EHandamp;S disciplines interpersonal skills verify competency of SA’s Launch only when accepted and ready

SA Cross Training: 

SA Cross Training In-House Classroom Training (~60 hrs) Radiation, Chemical, Biological, Physical Safety, Hazardous Waste, Emergency Response Molecular Biology, Parasitology, Virology, Bacteriology (Yale Faculty) Organizational and personal development Safety internships (~80 hrs) Field work under supervision in all disciplines Began training - June 2000

SA Program Timeline: 

SA Program Timeline 04/02/01: Program Kickoff SA Program Team (17) Co-Managers 12 SA’s 3 SA Technicians All Lab areas assigned 07/01: Non-lab buildings assigned 06/02: SA Building physical safety audits

SA Program Assignments: 

SA Program Assignments Primary strengths IH’s - Chemistry Bio - EPH, Med Campus RAD - Science, WNSL Complimentary back-up lateral training continuous coverage Senior OEHS staff ready for support Forum to speed learning by sharing experiences 2 field office/lab areas

SA Program Management: 

SA Program Management Weekly SA Meeting Updates/Area issues Meeting minutes Special projects Quarterly SA Report Summary of work in assigned area Quarterly individual meeting Personal growth Performance evaluations

SA Program Management – Cont’d: 

SA Program Management – Cont’d Review previous year’s accomplishments Set goals for upcoming year Evaluate Training needs Based on goals Safety Advisor feedback Staff professional development Courses/Seminars (Regional and National) Mentoring (Specific OEHS programs)

Pathway For Programmatic Support : 

Pathway For Programmatic Support Senior Management Consensus Written objectives andamp; timeline Review at Safety Advisor meeting Training for Safety Advisors Database created to track effort Project kick-off, tracking, completion Report/data filed

Programmatic Support Radiation Safety: 

Programmatic Support Radiation Safety X-Ray Diffraction Units Laser Safety Program Beam Physics Lab Environmental Monitoring Radiation Authorization Renewals Established PI’s PET Center Design, Commissioning and ongoing operations

Programmatic SupportChemical Safety: 

Programmatic Support Chemical Safety Respiratory fit testing andamp; training Indoor Air Quality investigations Compressed Gas Cylinder evaluations HF survey and antidote inspection Controlled Substances Mercury (hidden sources) Asbestos, Lead and Water quality Calibration of all IH Equipment Month safety checks on SCBAs andamp; PAPRs

Programmatic SupportBiological Safety: 

Programmatic Support Biological Safety FORM 01 Registrations rDNA (registration, inspection) Infectious Agents (registration, prep for State audit) Toxins (safe use in animals and lab) Grant Letters/Assurance of Compliance Animal Biosafety start-up meetings Shipping (training, packaging)

Programmatic SupportEnvironmental Services: 

Programmatic Support Environmental Services Satellite Accumulation Area Surveys Waste minimization (LSC vials) Lab cleanouts Personnel assistance to ESS (6 months) Laboratory Cleanouts Identification of hazardous waste Evaluation of unknowns Preparation for ESS Waste Collection

Programmatic Support Physical Safety: 

Programmatic Support Physical Safety Ergonomic Evaluations Return to Work Assessments Accident/Injury Evaluations Confined Space Program Calibration of Gas Detectors Electrical Safety Training Strengthened Links with other Departments

SA Program Special Projects: 

SA Program Special Projects Flammable inventory LSC’s Inventory 3H EXIT signs Poliovirus survey Safe sharps evaluations Compressed Gas Safety Manifold andamp; Regulator Inspections Hazmat Shipping Imports andamp; Exports TAC move (92 PI’s) Suspicious materials calls (andgt;100) Emergency Response fire, floods, spills, exposures eval. EPA SAA audits (ongoing) Select Agent survey DHS - Top Screen

New Safety Programs: 

New Safety Programs Cold Storage Tracking (Freezers, etc.) Non-lab safety audits (annual) Confined space Evaluation Meter calibration Non-lab safety orientation Monthly (Hazcom, radiation, bloodborne) PI Non-Compliance Pathway

Campus Growth 2001 : 

Campus Growth 2001  Amistad Building Environmental Sciences Center The Anlyan Center Chemistry Research Building Malone Engineering Center 300 George Street 40/60 Temple Street 150 Sargeant Drive Shoreline Medical Center (Guilford) TAC

Campus Growth 2007 : 

Campus Growth 2007  MCDB Building 300 George Street growth New YSM BL3 Facility Cancer Center Bayer Site Acquisition

Impact of the SA Program: 

Impact of the SA Program Morale boost More emergency responders Incidents down 25 % Very good generalists Specialists emerging Metrics back on track Growth of biosafety, chemical safety, and physical safety programs

Benefits of SA Program: 

Benefits of SA Program Cross Training of all Technical Staff Enhanced relationship with customers Support for all OEHS programs Increased response and turn around time Opportunities for growth within OEHS and outside Yale Enhanced OEHS team spirit

Lessons Learned: 

Lessons Learned Must be flexible All answers are not known Share findings andamp; experiences throughout OEHS Be ready to develop, implement andamp; change plans! ITS Support May be required