feedbackforum

Online Module EnrolmentSystem Developments 2007/08Feedback Forum12 July 2007: 

Online Module Enrolment System Developments 2007/08 Feedback Forum 12 July 2007 Tessa Mobbs, University Project Manager Alice Hornostaj, Central Student Administration Edel Doherty, Central Student Administration Jenny Marflitt, Project Officer

Agenda: 

Agenda Purpose of the Feedback Forum Online Module Enrolment Update Online Module Enrolment System Developments 2006/07 Proposed System/Process Developments 2007/08 Feedback/Questions Next Steps

Online Module Enrolment Update : 

Online Module Enrolment Update 7,500 students have chosen modules online so far; this is 62% of all expected returning undergraduates 34% have still less than 120 credits 361 students have accessed the Language Centre Filtration System and 211 of those have chosen FLTU language modules

System Developments 2006/07: 

System Developments 2006/07 Link to personalised student timetable and module timetable

System Developments 2006/07: 

System Developments 2006/07 Personalised student timetable view

System Developments 2006/07: 

System Developments 2006/07 Module timetable view

System Developments 2006/07: 

System Developments 2006/07 Automatic notification to appropriate school contact when module cap is reached

System Developments 2006/07: 

System Developments 2006/07 Students are able to email their parent school contact directly from the online module enrolment pages

System Developments 2006/07: 

System Developments 2006/07 Students are able to enrol online on Language Centre elective modules (Language Centre Filtration System)

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Language Centre Filtration System

System Developments 2006/07: 

System Developments 2006/07 Enhancement to Change of Programme workflow Enhancement to Banner form SWRPCMX (Module Enrolment Total Credits Incorrect) for schools

Implementation of System to New Taught Students: 

Implementation of System to New Taught Students In respect of implementation of the system to new taught students (and returning taught postgraduate students), Learning and Teaching Board (4 July 2007) has agreed that: a large central event for the provision of face-to-face academic advice on elective module choices was preferable; students should be advised that a large central event will be held and that there is the possibility of changing modules (in accordance with normal University procedures) and as such the system should be available before students arrive.

Proposed System Developments 2007/08: 

Proposed System Developments 2007/08 Improve the usability of the system Split the main online module enrolment web page into separate web pages appropriate to each step of the online module enrolment process and integrate this more closely with the confirmation of module enrolment process (cf Online Registration process): for example Step 1 Check compulsory modules Step 2 Check personalised timetable of compulsory modules Step 3 Choose optional modules Step 4 Choose elective modules Step 5 View registered modules Step 6 Link to Confirmation of Module Enrolment form

Proposed System Developments 2007/08: 

Proposed System Developments 2007/08 Improve the usability of the system (continued) Display a flag against each module listed online for which restrictions apply (e.g. pre-requisite qualifications, pre-requisite modules, co-requisite modules, mutually exclusive modules etc). The source of this information will be appropriate data fields within the Module Catalogue Insert a horizontal line between the lists of modules displayed to separate semester 1, semester 2 and semester 1&2 modules from each other

Proposed System Developments 2007/08: 

Proposed System Developments 2007/08 Enhance the checking of compliance of students’ module choices with programme of study rules Modify the Module Catalogue to capture module restriction rules and do not allow students to choose modules that break these rules (e.g. pre-requisites, co-requisites, mutually exclusive, no more than 70/50 credit splits across semesters etc) Develop additional web pages that are displayed if a student chooses a module(s) that does not comply with their programme of study requirements or has restrictions. The page would display a declaration statement enabling a student to confirm and submit their choice Improve the monitoring processes and tools available to schools (e.g. email alerts, workflow for reporting on non-compliance of module and programme rules, enhancements to Banner reports, enhancements to online confirmation of module enrolment process

Proposed System Developments 2007/08: 

Proposed System Developments 2007/08 Enhance existing systems relating to the online module enrolment system Develop a generic module preferencing system if possible Enhance the Language Filtration System following staff and student feedback

Feedback and Questions: 

Feedback and Questions ?

Next Steps: 

Next Steps Focus group meetings (August/September 2007) to define the enhancements in greater detail and to produce detailed specifications Welcome representatives from schools to ensure that developments are fit for purpose If interested, contact Alice Hornostaj (a.j.a.hornostaj@adm.leeds.ac.uk)