Slide 1: PRESENTED BY NAVITA
ROLL NO 7
REGIONAL INSTITUTE OF ENGLISH suB SKILLS OF WRITING WRITING SKILL : WRITING SKILL It is ability to convey ideas and feelings as written material from one person to another person in the most effective manner. GOOD WRITING.. : GOOD WRITING.. Good writing skill is one of the keys of a manager’s success. WHEN DO WE WRITE… : WHEN DO WE WRITE… Written communication is essential
Permanent record is required.
The information is to be circulated.
Topic requires detailed explanation.
The audience is widespread or large. WHAT WE WRITE… : WHAT WE WRITE… Letters
Minutes of meetings REMEMBER THAT.. : REMEMBER THAT.. Writing an effective Business Letters, ranks among the top communicative abilities of a manager.
In your absence your letter represents
YOU ! THINKING & WRITING.. : THINKING & WRITING.. Think before you write
Always write what you think
Clear writing means
Saying what we mean and meaning what we say must be in harmony for good communication. THE ABC OF GOOD WRITING : THE ABC OF GOOD WRITING ‘A’ for Accuracy, Appropriateness, Attentiveness to audience,
‘B’ for Brevity, Brightness.
‘C’ for Clarity. GOOD CHEFS ARE NOT BORN : GOOD CHEFS ARE NOT BORN There is no mystery to good writing- it is a skill you can learn.
The more you write the more fluent your writing will be.
Put your work to others.. GETTING IT IMPROVED… : GETTING IT IMPROVED… Get your thinking right.
Plan, Organize and Analyze.
Express your message in soundly constructed sentences.
capable of only one interpretation.
Know your Audience.
EXAMPLE.. GETTING IT IMPROVED (CONT.) : GETTING IT IMPROVED (CONT.) Choose words that exactly express your ideas.
Words used shall suit the level of the audience.
Match the ‘tone’ of your writing to the material.
Ensure that it is grammatically correct.
EXAMPLE.. LANGUAGE ACCURACY : LANGUAGE ACCURACY Grammar
Choice of words
Abbreviations WRITING STYLE.. : WRITING STYLE.. Style refers to the way in which an idea is.
Style consists of particular words a writer uses and the manner in which those words are combined into sentences, paragraphs and complete messages.
EXAMPLE.. BUSINESS LETTER : BUSINESS LETTER Letters are still the most
indispensable forms of Business
Letters will continue to be used as
long as there are:
Contracts to sign
Goods and services to buy
Staff to appoint FOR A PERFECT LETTER.. : FOR A PERFECT LETTER.. Plan what you want to say in your letter.
Write the whole letter in sequential order.
Re-read the letter when you have finished.
Edit the letter for corrections.
Check spellings and punctuations and send.
Letters must contain your proper address.
Number of readings versus correctness MEMORANDA : MEMORANDA Memoranda is a form of internal correspondence written for conveying information between individual or department within an organization.
It should be treated with respect- both by sender and receiver. USE OF MEMOS : USE OF MEMOS To convey policy decision.
To issue an instruction.
To provide information.
To put forward suggestions.
To express a point of view. PROPOSALS : PROPOSALS A proposal is set of plans.
It should persuade readers to commit to whatever you are proposing. DRAFTING A PROPOSAL : DRAFTING A PROPOSAL Define the proposal.
Explain it’s need and contribution to company.
Estimate the resources.
Show how the proposal meets financial criteria.
Specify who will be responsible and proposal’s time scale.
Conclude with the plan of action. AGENDA : AGENDA Every formal meeting needs a guide so that its business is carried forward positively and in an orderly manner.
Agenda is like a compass that guides the meeting on the proper course. MINUTES : MINUTES Meetings are held to determine actions, to formulate policies or to make decisions.
Minutes are true and accurate recording of the meeting proceedings. MINUTES.. : MINUTES.. Title of the meeting.
The names of those attended the meeting.
Brief accounts of the agreements leading to decisions where a resolution actions, the names of the person to take actions shall be maintained.
The agenda of the meeting is used as a guide to write the minute.
Minute has to be signed by the chairman at the next succeeding meeting. CONCLUSION…. : CONCLUSION…. Most important thing to remember when writing is to check it thoroughly when it is completed. Even when you think it is exactly what you want, read it one more time. This “unwritten” rule holds true for everything you write – memos, letters, proposals, so on. : THANK YOU EXAMPLE.. : EXAMPLE.. The cricket elite’s coach has struck up in heavy traffic jam and arrived with only five minutes to spare.
However the cricket match was going in full swing.
GETTING IT IMPROVED… EXAMPLE.. : EXAMPLE.. I saw a dead horse walking across the field.
Walking across the field-I saw a dead horse.
GETTING IT IMPROVED… EXAMPLE.. : EXAMPLE.. Please do it.
Do it write now.
GETTING IT IMPROVED (CONT.) EXAMPLE.. : EXAMPLE.. The sight of deserted city was very sad.
How sad was the sight of deserted city!
WRITING STYLE? EXAMPLE.. : EXAMPLE.. Read this book to write English correctly.
Read this book and you will write English correctly.
If you Read this book, you will write English correctly.
WRITING STYLE.. Number of readings versus correctness : Number of readings versus correctness FOR A PERFECT LETTER..