How to Route a PDF in Outlook With PKI

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Routing Adobe PDF File Attached To Outlook Mailer With PKI White Sands Missile Range, NM 88002 LAN DEMO Test Performed 26 August 2002

Purpose of Test: 

Purpose of Test Interface ApproveIt 5.22 Signature Software Within Adobe Acrobat 5.0 Program Convert MS Word Doc to Adobe PDF File Route Converted PDF for Signing Inside PKI Using Outlook Interface DoD Certificate Validate DoD Certificate Information Print Wet Signature On Demand

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Complete Word Document and Finalized For Signature Using ApproveIt 5.22 Software MFR EXAMPLE DEMO ONLY

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Convert Word Document to Adobe Distiller

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Select File Name and Save Before Conversion

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Word File Converted To Adobe ApproveIt Command Button Inside Adobe Application

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Use Send Mail Command or Manually Insert Into Outlook Mailer to Start Message

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You Can Send Encrypted/Digital Signature or Both Unsigned PDF File Attached

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Test CAC Card Reader Utilized Insert CAC with Gold Chip Facing Card Reader

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Insert Smart Card Before You Send

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Insert CAC, Hit OK to Continue …

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Enter DoD PIN Code to Finalize, Click OK

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Message will be forwarded within exchange mail system to recipient. Upon receipt, message will display an envelope with a blue lock for encryption or a red ribbon for digital signature. In this case, both were used. In order to open the encrypted message, recipient must use card reader and CAC. E-Mail Sent to Recipient

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Message Arrives With Blue Lock Use CAC to Open the Encrypted Message In Outlook. Without CAC, You Cannot Open or view message contents, especially attachments.

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Failure to Produce Your CAC Will … Generate the following message.

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To Open Message, Insert CAC

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CAC Inserted, Press OK to Continue

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Enter DoD CAC To Finalize

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Message Can Now Be Viewed … 1. View Certificate Information 2. Enclosed PDF File For Signature Below.

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Click on Blue Lock, Then Click on Encryption Certificate

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DoD Certificate of Sender is Displayed

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Certificate Status is Displayed

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Certificate of Trust From Sender Is Displayed

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Red Ribbon Digital Signature Validation Information

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Closer View of Signature Validation Information

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Validation Complete, Open Mail Attachment

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Adobe Acrobat 5.0 Application Opens PDF File

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Click on ApproveIt, Approve, to Setup Signature Signing of PDF Document

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ApproveIt Password Required To Sign ApproveIt ePersona Signature

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Electronic Signature Element Appears, Click on OK

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Next, Save Signed File To Archive File You will insert the signed file into your forwarded e-mail later in the process.

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Use Pencil Pen On Screen To Electronically Sign Using the ApproveIt Pencil Pen provided on scree, you will draw a box over your signature element, and let go. Your wet signature will drop into the boxed area.

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System Requires Your CAC To Finalize Signature To Finalize your signature insert, you will need to use your CAC. You will be prompted to do so.

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System Accessing Your CAC Card From Reader, Click OK

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DoD CAC PIN Number Required

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If CAC Information Not Provided, You Get Red X To Note No Certificate To Validate the Process. Do Not Accept Document. If You Fail To Insert CAC Information

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Electronic Wet Signature Dropped Into PDF File

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Before Sending, Verify Approval

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Document is Valid, and Not Modified (Original)

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DoD Certificate Information Displayed

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Close PDF File After Signing

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Exit, Closing Adobe Application

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Forward Your Encrypted or Digital Message to Sender, Add Your Message

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Forward, Type In Message, Delete Old File, Add New Signed File From Archive Add Signed PDF File

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Forwarded MFR Returned to Originator

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Originator Must Enter CAC, DoD PIN To Open Message

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Originator Opens Message Via CAC/Reader Newly Signed File Attached

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Originator Reviews Certificate for Authenticity, No Tampering

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Signers Certificate is Once Again Displayed

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Certificate Checks Out OK

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DoD Digital Signature Validated

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Open Attached Signed Document in PDF

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Adobe Application Opened

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Completed PDF Document is Displayed

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Using ApproveIt, Document is Validated for Authenticity and Certificates

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DoD Certificate Information Displayed

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Use Command DOS Print Command To Generate Hard Copy

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Archiving Signed File For Future Use At this point, you can save or archive the signed file for future reference. The process is complete.

Results …: 

Results … By using the DoD CAC and Smart Card Reader interface; along with the Electronic Signature Management Information System (ESMIS) at White Sands Missile Range, the desired results of moving an unsigned PDF file within the PKI mailer, encrypted with validation properties, signing with ApproveIt, and forwarding back to the originator was successfully accomplished. The process was generated on a client PC with Windows 2000 Platform, MS Office 2000, and a Pentium IV processor.

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END OF PRESENTATION Information Operations Directorate Carl A. Saenz (505) 678-1093 White Sands Missile Range, NM 88002