Apr06 Expo GSAXcess

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Acquiring Excess Property U. S. General Services Administration

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The site to shop and SAVE your procurement dollars!!!!!

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The automated Property Management System The database that controls the nationwide inventory of excess/surplus property Implements current Web practices Improves customers’ interaction with GSA Enhances the Utilization and Donation process

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Allows you to Report excess property Search for excess property Submit “want lists” for needed property Request excess property Get answers to your questions via the “Ask the Expert” link

FEDERAL DISPOSAL PROCESS: 

FEDERAL DISPOSAL PROCESS EXCESS SURPLUS SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities AGENCY SCREENING SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES DONATION REMOVAL

Is…: 

Is… A Web based, interactive real time system… …dependent on input from Federal Agencies reporting excess property

….Why? : 

….Why? Federal Management Regulation (FMR) requirements 102-36.220 requires that… generally, all excess property is to be reported to GSA FMR 102-36.35 requires that… “all executive agencies must, to the maximum extent practicable, fill requirements for personal property by using existing agency property or by obtaining excess property from other Federal agencies in lieu of new procurements”

Agency Asset Management System: 

Agency Asset Management System The first aspect of GSA’s automated disposal process A customized system to meet your agency’s needs… To improve internal agency screening and redistribution of property To help you meet agency requirements Title 40 of the United States Code Federal Management Regulations 41 CFR 102-36.35…. “You must ensure personal property not needed by your activity is offered for use elsewhere within your agency.”

Does….: 

Does…. Allow you to report property excess to your activitiy’s needs Build a department wide inventory of available excess property Allow screening of this asset pool Provide documentation for transfers Redistribution of property within your department And.. AAMS reports property electronically for Federal screening

Report Property: 

Report Property Online Generally for small activities with small quantities of excess property Advantages of online reporting Eliminates preparation of SF 120 Report of Excess Real time processing

Batch Reporting: 

Batch Reporting Batch processing is likely for you… Electronic transmission of your excess records We will work with you to ensure you can format records to our 1100 character property report Still retains advantage of elimination of the SF 120 However, not real time…. - “But, I’m not a small activity with small quantities of excess property”

Find Property : 

Find Property Basic search options All items By category or state New items By category or state Closing items By category or state Overseas items Unused items By category or state For new items by category or state For closing items by category or state

Find Property : 

Find Property Advanced Searches Multiple criteria to help you find what you need…. Federal Supply Class Noun name Property location Condition code Report date Global Search

Can work for you: 

“Want List” If you have a known need for an item, submit a “want list” and have GSAXcess® search for you Will search against each days receipts Email you any resulting matches Can work for you

View Property : 

View Property Results of basic or advanced search Search Results List of Items Option to select from list Photo indicator Basic asset information Property Data Sheet Detailed asset information Photos

Select Property : 

Select Property Express an interest in acquiring an item “Add to Cart” From search results or property data sheet “Checkout” Finalize your selections and submit to GSA for processing

Transfers : 

Transfers Automated process following APO allocation of requests System generated transfer order emailed or faxed to approving official of activity that selected the item

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Equipment: Systems Furniture Allocated by: GSA Transferred from: GSA, Public Building Service Oklahoma City, OK Transferred To: USDA, Farm Service Agency Woodward, OK

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Relocated Furniture

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Equipment: General Electric Jet Engines Reporting Agency: DRMO Jacksonville, FL GSA Allocated To: South Dakota SASP SD SASP Donated To: Lake Area Technical Institute, Watertown, SD Use: Train Students Original Acquisition Cost: $1,027,000 Cost to Donee: $ 500

New Uses: 

Savings: $1,026,500 General Electric Jet Engines New Uses

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Equipment: 1988 8X8 Cargo Vehicle GSA Allocated To: USDA Forest Service USDA FS Transferred To: Pennsylvania Bureau of Forestry (PBF) PBF Transferred To: Wiconisco Fire Engine Co. No. 1 Use: Firefighting, after conversion to fire trucks

Before and After: 

Before and After M-977 HEMITT -- Cargo Vehicle Fire-Fighting Truck

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Equipment: Various Trucks GSA Allocated To: USDA Forest Service USDA FS Transferred To: Kentucky Division of Forest Fire Programs Use: Firefighting, after conversion to fire trucks

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More Conversions

Getting In: 

Getting In Self registration To view only For reporting and/or selecting property Federal employees can contact local APO for demonstration/training and system access Program grantees and non-Federal users must request access through their sponsoring program office or agency’s National Utilization Officer NUOs can grant access or forward requests for access to GSA for establishment of access codes

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Immediate Selection Options

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A new way to search for condition code new items

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Unused Items by State

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Unused Items by Category

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Finally a wildcard noun name search of GSAs Worldwide Inventory

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Searches noun name, make and model

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Searches noun name, make and model

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A way to make searching easy

The Shopping Cart: 

The Shopping Cart

I need help…: 

I need help… We can help you…. Help screens available on line Area Property Officers throughout the U.S. Web site “http://www.gsa.gov/apo”

Questions?: 

Questions?