20060124 project cffo update

Finance Division BPAC Initiatives – Six Months Later : 

Finance Division BPAC Initiatives – Six Months Later Presentation to CFFO Conference, Minnesota State Colleges & Universities January 26, 2006

Agenda: 

Agenda BPAC: A Brief Overview Tim Stoddard / Bill O’Brien BPAC Basics Finance Initiatives & Focus Timeline for Finance BPAC Initiatives Drop for Non Payment (DFNP) Timing Examples: Illustrations Kathy Froysland Mankato Implementation for DFNP Jan Marble Normandale “Re-Implementation” for DFNP Derek Guiher Q&A - as time permits

BPAC Initiative: 

BPAC Initiative Task force (now a committee) to review situation and guide system improvement Goals: By reducing variations, we: Remove barriers to student access Reduce cost and complexity of ISRS prior to ‘remodeling’ May not eliminate 100% of variations, depending on nature of the difference

Business Practice Alignment Committee: 

Business Practice Alignment Committee Four C/U Presidents Four Vice Chancellors (or designees) Staff

Nine Months Ago…: 

Nine Months Ago… Board approved initial set of Finance policies that address BPAC variances Finance determined dependencies for many of “their” variances Finance prioritized their variances

Key to Following Diagrams: 

Key to Following Diagrams Finance-related variances that are to be addressed are now considered “projects” Projects are represented as boxes on following diagrams The sequence for completing related projects, “first things first”, is from left (first) to right (last) The relative priority of projects or groups of related projects are from top (higher) to bottom (lower)

Prioritizing BPAC Finance Initiatives: 

Prioritizing BPAC Finance Initiatives Slide 1 of 2 7

Prioritizing BPAC Finance Initiatives: 

Prioritizing BPAC Finance Initiatives Slide 2 of 2 8

Six Months Ago…: 

Six Months Ago… Finance established a BPAC task force to develop procedures and implement ISRS projects to support approved Board policies

Finance BPAC Task Force: 

Finance BPAC Task Force SOUTHERN REGION Stephanie Adams – South Central College Deb Kerkaert – Southwest State University Jan Marble – MN State University Mankato Dave Thorn – Winona State University CENTRAL REGION Pat Nordick – MN State Community & Technical College Chris Vopatek – Central Lakes College Jeff Wagner – St. Cloud State University

Finance BPAC Task Force: 

Finance BPAC Task Force NORTHEAST REGION Jerry Winans – Bemidji State University METRO REGION Derek Guiher – Normandale Community College Janet Knox – Hennepin Technical College FINANCIAL AID Paul Hatch – Hibbing College Frank Loncorich – St. Cloud State University Mike Barnaby – Central Lakes College

Finance BPAC Task Force: 

Finance BPAC Task Force OFFICE OF THE CHANCELLOR Tim Stoddard - Finance Bill O’Brien – Finance Marie Peterson – Finance/CSU Kathy Froysland - ITS Teri Welter - ITS

Today…: 

Today… Finance continues to move ahead with BPAC priorities. Current focus of Finance BPAC task force is on: Drop For Non Payment Payment Plans

Drop For Non Payment : 

Drop For Non Payment Policy 5.12 - Tuition and Fee Due Dates, Refunds, Withdrawals and Waivers Procedure 5.12.3 - Dropping Student for Nonpayment Procedure 5.12.5 - Payment Plans Procedures above are posted at http://www.finance.mnscu.edu/bpac-projects/index.html

Drop For Non Payment (DFNP) Project Flow: 

Drop For Non Payment (DFNP) Project Flow 14

Finance BPAC Timeline: 

Finance BPAC Timeline Nov 2003 – BPAC (the Committee) is created July 2005 – Board approved initial set of Finance policies that address BPAC variances July 2005 – Finance BPAC task force is created, meets monthly

Finance BPAC Timeline (Cont.): 

Finance BPAC Timeline (Cont.) Feb 2006 – Drop For Non Payment tool goes to ISRS quality control Feb-Aug 2006 – Further enhance DFNP tool Jan-Aug 2006 – Discussions and postings of implementation best practices to assist C/U’s

Finance BPAC Timeline (Cont.): 

Finance BPAC Timeline (Cont.) Jan-Aug 2006 – Campus communications and communications plans implemented August 2006 – DFNP implemented at all C/U’s. Payment plans offered by all C/U’s Sep 2006-Aug 2007 – Additional functionality added to DFNP tool

Agenda: 

Agenda BPAC: A Brief Overview Tim Stoddard / Bill O’Brien BPAC Basics Finance Initiatives & Focus Timeline for Finance BPAC Initiatives Drop for Non Payment (DFNP) Timing Examples: Illustrations Kathy Froysland Mankato Implementation for DFNP Jan Marble Normandale “Re-Implementation” for DFNP Derek Guiher Q&A - as time permits

Agenda: 

Agenda BPAC: A Brief Overview Tim Stoddard / Bill O’Brien BPAC Basics Finance Initiatives & Focus Timeline for Finance BPAC Initiatives Mankato Implementation for Drop for Non Payment (DFNP) Jan Marble Normandale “Re-Implementation” for DFNP Derek Guiher Timing Examples: Illustrations Kathy Froysland Q&A - as time permits