sun weijia

Slide1 : Media Operations SUN Weijia Head of BOCOG Media Operations April 2007


Contents : Contents Facts & Figures of Beijing Olympic Games BOCOG Media Operations Department Key Deliverables Paralympic Games Press Operations Administrative Matters


Facts & Figures of Beijing Olympic Games : Facts & Figures of Beijing Olympic Games


Facts & Figures of Beijing Olympic Games : Facts & Figures of Beijing Olympic Games


Slide5 : 1 Co-Host Cities Football (Shanghai, Tianjin, Shenyang and Qinhuangdao) Sailing (Qingdao) Equestrian (Hong Kong)


The Olympic Green : The Olympic Green Olympic Village Aquatics Centre Swimming Water Polo Diving Synch. Swimming National Stadium Opening & Closing ceremonies Athletics Men’s Football Final Media Village 1 Tennis Artistic Gymnastics Trampoline Handball Finals Archery Hockey Football preliminary Modern P (EQ and run) Handball (Prel) Water polo (Prel) Modern P (swim) Main Press Centre (MPC) Int. Broadcast Centre (IBC) Fencing & Modern P


BOCOG Media Operations Department : BOCOG Media Operations Department Overview Provision of best working conditions for accredited media Delivery of all facilities and services for the 5,600 accredited written and photographic press and RHB at the IBC/MPC, all competition venues, Olympic Village, Media Villages, the IOC Hotel and co-host cities Interface between BOCOG and the accredited media Coordinating with BOCOG’s relevant functional areas to assist the media Coordination with the HB--BOB


Key deliverables : Key deliverables Press Operations Main Press Center Venue Media Services Olympic News Service Photo Services Media Services Broadcasting Coordination


Press Operations: Main Press Center : Press Operations: Main Press Center Headquarters for Press Operations as well as the main workplace for the 5,600 accredited print media during the Games Located at the west flank in the Beijing Olympic Green (BOG) Easy access and walking distance to the main competition venues and Olympic Village in the BOG


Press Operations: Main Press Center : Press Operations: Main Press Center The largest ever MPC in the Olympic history with a total floor area of 60,000 Square meters Two media hotels within the building of the MPC for the first time in the Olympic history, providing the most convenience for media organizations Official opening one month before the Games


Press Operations: Main Press Center : Press Operations: Main Press Center Facilities and Services Inside the MPC Main Lobby with information desks and commercial outlets 980-seat Main Press Workroom Rental office spaces for over 120 news organizations, NOCs and future OCOGs Press conference area with five rooms of large, middle and small sizes Photo Work Area and Kodak Image Center Rate Card Service Center Technology support with results and information services Catering Areas


Press Operations: Main Press Center : Press Operations: Main Press Center Facilities and Services Outside the MPC Media Transport Hub shared with IBC linking media accommodation sites and competition venues Rate Card Parking with 300 parking lots for Press and 800 for Broadcasters Media Accreditation Center (Guest Pass Office) Taxi Rank


Slide13 : MPC IBC MPC Location in the Olympic Green 2 NATIONAL STADIUM AQUATIC CENTER National Indoor Stadium Fencing


MPC Unique: Working Plus Accommodations : MPC Unique: Working Plus Accommodations A B C D A= 3STAR HOTEL B= OFFICE TOWER C= OFFICE TOWER D= 5-STAR HOTEL


MPC Operations Timelines : MPC Operations Timelines


Press Operations: Venue Media Services : Press Operations: Venue Media Services Mission: Aiming to provide a standard level of facilities and services for accredited press across all the 37 competition venues, both in Beijing and other co-host cities, as well as the Olympic Village, Media Villages and IOC hotel Following the design and construction process of each VMC while planning all necessary resources to ensure a successful Games-time VMCs services consistent with requirements of IOC Media Technical Manual and successful experiences of previous Games


Press Operations: Venue Media Services : Press Operations: Venue Media Services Venue Media Facilities & Services Media vehicle and pedestrian access and flow Press Work Room Press Conference Room Photo Work Room Media Lounge Press Tribunes: tabled and non-tabled Mixed Zone


Press Operations: Olympic News Service : Press Operations: Olympic News Service Mission: Providing INFO users with a balanced Games news file of professional wire service standards written in clear concise language Keeping the media informed of Games developments in order to help them achieve the best possible coverage ONS news presented without bias or favor and independent of all external influence in accordance with the Olympic Charter


Press Operations: Olympic News Service : Press Operations: Olympic News Service Contents: Pre-games: biographies, historical data Games:preview, review, flash quotes, press conference highlights, media communications Languages: ONS reporters and flash quotes collectors to interview and write stories in English The stories to appear on the INFO2008 terminals in English, French and Chinese


Press Operations: Photo Services : Press Operations: Photo Services Mission: Planning, providing and managing the facilities and services dedicated to around 1,100 accredited photographers, to ensure they are able to capture the best possible images of sports, ceremonies and related events Providing the best possible photo positions at each competition venue Delivering efficient venue and photo services operational planning at Games time


Press Operations: Photo Services : Press Operations: Photo Services Mission: Staffing and managing the photographic services and facilities at the MPC and all competition venue Ensuring the technology meets the demands of the digital photography age Guarantee photo service level consistent with previous Game


Press Operations: Photo Services : Press Operations: Photo Services Services provided at the MPC A well-operated Image Centre which caters to photographers’ requirements under planning between BOCOG and Kodak A fully equipped and dedicated Photo Work Room for photographers neighboring with Kodak Image Centre


Press Operations: Photo Services : Press Operations: Photo Services Services provided at the venues: A dedicated Photo Work Area within the VMC catering to photographers’ foremost working needs at venues, with Plentiful workstations equipped with technology requirements Lockers of sufficient size for storing equipment Venue access and traffic flow for photographers at their most convenience Clearly designate photo positions with an unobstructed and direct view of the athletes both at FOP and in the Killed seats when appropriate


Press Operations: Media Services : Press Operations: Media Services Mission: Managing the delivery of the general services to the accredited media provided by BOCOG FAs in terms of Accreditation Accommodation Transport Telecommunications & Technology Press Rate Card Publications Specialist Media Volunteer Program Language Services


Press Operations: Media Services : Press Operations: Media Services Mission: Liaising with news organization on behalf of BOCOG FAs and helping them with advice on press requirements Remaining a close working relationship with BOB and IOC Media Operations to oversee the delivery of all services to media Coordinating relevant Chinese governmental authorities for specific policies for media coverage before and during the Olympic Games


Media Services Progress & Timelines : Media Services Progress & Timelines


Broadcasting Coordination : Broadcasting Coordination Mission: Contact point among BOCOG, various Chinese governmental departments, BOB, Rights-Holding Broadcasters and other relevant parties To coordinate delivery of services by BOCOG to BOB and RHBs To assist BOCOG in fulfilling its obligation under agreements To establish a mutually rewarding relationship with each RHB and BOB


 Broadcasting Coordination : Broadcasting Coordination BOB: Host broadcaster for the 2008 Olympic Games and the 2008 Paralympic Games, has officially come into operation in September,2004. BOB is a Sino-foreign cooperative joint venture founded and established by BOCOG and OBS in accordance with the law and regulations of the People’s Republic of China. BOCOG will be responsible for providing operation funds and necessary facilities and services to BOB. Media Operations Department is the liaison point between BOB and BOCOG


Paralympic Games Media Operations : Paralympic Games Media Operations The same service level as Olympic Games with a smaller scale Taking into consideration special requirements from media representatives with disability during planning services and facilities for media across all venues All accessibility facilities to be completed before Olympic Games so as to decrease works during transition period and meet requirements of media representatives with disability during the Olympic Games


Paralympic Games Media Operations : Paralympic Games Media Operations The IBC/MPC for Beijing Olympic Games to be used for Paralympic Games Media Service plans for Paralympic Games initiated in terms of accreditation, accommodation, transport, etc.


Administrative Matters : Administrative Matters Regulations on Reporting Activities in China by Foreign Journalists During the Beijing Olympic Games and the Preparatory Period Promulgated on 1st Dec., 2006 Came into force in 1st Jan., 2007 Positive feedback from international community especially from international media


Administrative Matters : Administrative Matters Regulations on Reporting Activities in China by Foreign Journalists During the Beijing Olympic Games and the Preparatory Period Major improvements Simplification on visa application procedure Simplification on customs clearance for equipments Permission for Installation and use of radio frequency devices and uplink equipments in conformity with the Chinese Law More convenient conditions for news coverage Permission for local staff hiring


Administrative Matters : Administrative Matters Specific laws and policies providing better working conditions for the media: Permission on filming of cultural relics Temporary imported vehicles/OB vans Temporary driving license in China Interview of Chinese athletes Employment of local staff Home and office rental Tax and opening temporary bank account Customs Clearance


Administrative Matters : Administrative Matters "Foreign Media Service Manual for Beijing 2008” being compiled based upon the new regulations as well as the preferential policies mapped by the Chinese government for the Games Providing detailed information and guidance on the implementation of the Regulations, and other policies & procedures on various issues


Commitments : Commitments Serving as single contact point between BOCOG and media organizations Providing the best possible services and facilities according to the Olympic practice and IOC requirements Providing convenient working conditions to accredited media in accordance with the Olympic practice and successful experience of the previous games Trying our utmost to provide perfect Media Operations before and during the Games


Slide36 : THANK YOU