Paycellphoneservwithp card 5 13 04

Paying cell phones using the p-card:5/13/04: 

Paying cell phones using the p-card: 5/13/04 1. If you have decided to use this method, you should close the current purchase master, or delete the line item within the purchase master. Please tell other employees in your office which method is being used to pay the cell phone bill so there is no confusion. One of the worst options would be to pay one month on the p-card and the next month through the State Auditor’s Office or what I refer to as a mix-n-match.

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2. If you pay the cell phone using the p-card, at a minimum you should do the following: Don’t pay a previous balance. Don’t pay any late charges. Pay only current charges Have a method to ensure that personnel responsible for calls have accepted the charges, and have reviewed their long distance calls.

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Make sure the cell phone company sends you an acknowledgement of payments. Review next month’s invoices to make sure your account was properly credited. Make sure the cell phone company is registered with the state if there is a name change. Make sure you have a filing system that allows you to find previous month’s bills. 3. If the cell phone bill is associated with an agreement or contract, the monthly invoice must agree to the terms of the contract.

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The monthly invoice should agree to the number of cell phones and the minutes as specified in the agreement. Please pay attention to your bill to ensure that you are not being charged for free minutes on weekends and during certain times of the day. If you add a cell phone, cancel a cell phone or change billing zones those changes should be logged when the phone company is contacted. Then the next invoice should be reviewed to insure that it reflects either the increase or decrease in services.

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For more information and for frequently asked questions go to this web site: http://intranet.state.wv.us/isc/communications