Session3A Kiell

Continuity of Operations : 

Continuity of Operations Jonathan Kiell NNSA Continuity Programs Manager May 3, 2005

Topics To Be Discussed:: 

Topics To Be Discussed: Overall Continuity Planning Essential Functions – A New Approach Continuity Exercises Expectations for DOE and NNSA Field Activities  = Handout  = On EMI SIG Website (www.orau.gov/emi)

What is it about COOP? : 

What is it about COOP? It shouldn’t be so hard, but it is It’s important, if we need it It would be awful if we are not ready It is a tax on resources that are scarce It has to be done

Continuity Planning: 

Continuity Planning A Broad Perspective

Continuity Mission: 

Continuity Mission “There is no more important imperative for our nation and our government than our own national survival – the preservation of our democracy, our freedom, our constitutional order, our institutions and way of life. (U)” “Therefore, in the face of current and future dangers, it remains the policy of the United States to have in place a comprehensive and effective program to ensure survival of our constitutional form of government and continuity of essential Federal functions under all circumstances. (U)” - PDD 67 (1998)

Continuity Planning: 

Continuity Planning Continuity Programs have been around for decades Grew out of the Cold War When the Cold War ended, interest faded Then 9-11 happened Everything changed

Overall Continuity Planning Perspective from the top: 

Overall Continuity Planning Perspective from the top White House/Homeland Security Council Recognition of the need for National Level Guidance Several Years after 9-11 2004 Comprehensive Continuity Programs Review approved by the ECGCC Changes and improvements needed New threats mean new requirements New FPC 65, June 15, 2004  Frances Townsend Memo October 6, 2004  

Overall Continuity Planning Perspective from the top: 

Overall Continuity Planning Perspective from the top White House/Homeland Security Council Work is underway Formation of Interagency Continuity Working Group (ICWG) HSC considering WH office on Continuity Issues COOP CON Guidance Established   Essential Functions Guidance working (more later)

Overall Continuity Planning Perspective from the top: 

Overall Continuity Planning Perspective from the top Congress has become very interested in Continuity Programs Davis Article 3-4-05   Kyl Article 4-16-05   CRS Reports: 4-21-03, 1-31-05  Unfunded Requirements Continuing Audits GAO Audit Report 8-04  Report was not good

Overall Continuity Planning What is reasonable? : 

Overall Continuity Planning What is reasonable? How much is enough? COOP is a moving target FEMA – Executive Agent for COOP Working on Standard Guidance Working on COOP Plan Templates Developing Training Courses http://www.fema.gov/onsc/ Working with Regional FEBs and FEAs A good place to go for help? Emergency Operations Training Academy COOP courses available

Where Does DOE Stand?: 

Where Does DOE Stand? DOE IG Audit 2-04  Report not very good We are making progress but it is slow Some aspects of COOP are easier than others

Overall Continuity Planning for DOE HQ : 

Overall Continuity Planning for DOE HQ Essential Functions A good start, but not complete Orders of Succession In place Interoperable Communications Pretty good Alternate Facilities - Germantown Will always be the primary relocation site

Overall Continuity Planning for DOE HQ: 

Overall Continuity Planning for DOE HQ Beyond GTN for relocation Program Offices go their own way Camp Dawson, WV? Future is unclear at this time Devolution to various sites Right now Programs go to different sites This is OK – it gets the job done Much of the real work is done in the field Some exceptions Leadership location TBD

Overall Continuity Planning for DOE HQ: 

Overall Continuity Planning for DOE HQ Other Aspects of Continuity Planning are still being worked There is still a lot to be done

Slide15: 

Questions?

Essential Functions: 

Essential Functions A New Approach

Essential Functions The new approach : 

Essential Functions The new approach Frances Townsend’s Memo 1-10-05  Developing New Policy National Essential Functions (NEFs)   Focus for the Nation Department and Agency Responsibilities Mission Essential Functions (MEFs)

The National Essential Functions: 

The National Essential Functions Preserve Our Constitutional Form of Government Provide Visible Leadership to the Nation Defend the Country Maintain Foreign Relations Protect the Homeland Provide Rapid Response to an Attack Protect the National Economy Provide Critical Government Services

Essential Functions The new approach: 

Essential Functions The new approach Mission Essential Functions Priority (PMEF) – Directly support NEFs Internal/Secondary (I/SMEFs) – Other Essential Missions that must be performed before, or to bring about full resumption of normal business Essential Supporting Activities Essential, but not primary mission

Essential Functions The new approach : 

Essential Functions The new approach Current Version of DOE PMEFs  Provide Stewardship of Nuclear Weapons Complex Monitor National Energy Infrastructure Manage National Scientific and Technical Capabilities Deploy National Response Assets Gather Proliferation Intelligence & Counterintelligence Respond to International Nuclear/WMD Proliferation

Essential Functions for DOE Field Activities: 

Essential Functions for DOE Field Activities Support the NEFs Many DOE Field activities directly support one or more of the NEFs Look at Missions First Does it have to be done or can it be delayed during a crisis? What supports our Missions? Other Essential Supporting Activities

Slide22: 

Questions?

Demonstrating and Validating: 

Demonstrating and Validating Continuity Exercises

Continuity Exercises: 

Continuity Exercises DHS and FEMA, with various partners, have been hosting a series of major interagency continuity exercises to test various parts of and the overall capability of the Government to function during an emergency

Continuity Exercises: 

Continuity Exercises Forward Challenge 04 (May 12-13, 2004) PINNACLE (June 20-24, 2005) Forward Challenge 06 (April 06, 2006)

Exercise FORWARD CHALLENGE 04: 

Exercise FORWARD CHALLENGE 04 May 2004 – 2 day interagency exercise First Full Department-wide COOP Exercise Demonstrated our ability to: Notify personnel Operate at an alternate location Communicate with other organizations Perform Essential Functions Some Field Activity participation A good first effort Many Lessons Learned – AARs 

PINNACLE Exercise Overview: 

PINNACLE Exercise Overview Major Federal interagency continuity exercise June 20-24, 2005 Scenario driven Test HQ ability to relocate to and perform essential functions from alternate facilities This exercise is being designed and managed by DHS and FEMA DOE has committed to participate

Exercise PINNACLE : 

Exercise PINNACLE June 05 Secretary Bodman 4-1-05 letter (OUO)  PINNACLE EXPLAN (OUO)  Field participation At Program Office discretion

DOE PINNACLE Objectives  (Details in EXPLAN): 

DOE PINNACLE Objectives (Details in EXPLAN) Test existing plans, procedures, and policies regarding: Alert and notification Deployment to alternate facility Succession plans and delegations of authority Interoperable communications Managing and processing information Ability to perform essential functions

PINNACLE Exercise Schedule: 

PINNACLE Exercise Schedule Pre Exercise “Warm ups” June 20-21 COOP CON levels raised “Lean forward” June 22 Catastrophic event in Washington, DC; COOP activated June 22-23 Continuous Operations from COOP sites (24/7) June 23 ENDEX ~16:00 – 19:00 (TBD) Preliminary HOT WASHES June 24 HOT WASH

DOE Level of Participation: 

PINNACLE is not intended to be a full COOP exercise Most offices are not required to deploy their full COOP Team The exercise is intended to demonstrate each office’s ability to establish an operational capability and perform essential functions DOE Level of Participation

Field Involvement: 

Field Involvement Program Offices can use their Field Activities to stimulate exercise play or as response cells Field Activities should: Be aware of exercise activities and information Be prepared to respond as they would in a real-world situation Role play as appropriate

Exercise FORWARD CHALLENGE 06: 

Exercise FORWARD CHALLENGE 06 FORWARD CHALLENGE 06 Tentative date: April 17-21 Scenario – similar to PINNACLE Objectives – Exercise FULL COOPs COOP CON levels Deployment Succession Communications Termination of COOP Reconstitution Issues

Slide34: 

Questions?

Continuity Planning: 

Continuity Planning Expectations for DOE and NNSA Field Activities

Expectations for DOE and NNSA Field Activities : 

Expectations for DOE and NNSA Field Activities What if HQ COOPs? Security Communications Essential Functions Support HQ Activities Devolution

Expectations for DOE and NNSA Field Activities : 

Expectations for DOE and NNSA Field Activities Field COOP Plans - What to work on first? Order of Succession Delegation of Authority Alternate Facilities Essential Functions Communications Training and Exercises

Expectations for DOE and NNSA Field Activities : 

Expectations for DOE and NNSA Field Activities What about the Contractor? What is expected? What is required? Business Continuity Plans Support DOE Mission Essential Functions

Expectations for DOE and NNSA Field Activities : 

Expectations for DOE and NNSA Field Activities How much is enough? We need to get this right Eventually, Field activities will be audited Bottom Line: Keep making progress

Thank youQuestions?: 

Thank you Questions?