IPC Briefing

Slide1: 

Initial Planning Conference [DATE]

Slide2: 

Initial Planning Conference Review exercise program Discuss exercise process, structure, participation, and documentation Propose and discuss design objectives Select scenario variables and venue Discuss support requirements Today’s Goals

Slide4: 

Full-Scale Exercise One-day field response exercise Response groups across the functional spectrum (Incident Command, Fire, Bomb Squad, Law Enforcement, HazMat, EMS, Dispatch, Hospitals, Medical Examiner, Public Affairs) Focuses on initial response Multiple Events Individual and Team Tasks First Hours of Local Response No-inspection, no-fault, learning environment Based on design objectives selected by community

Focus of Design Objectives: 

Focus of Design Objectives Hazard Assessment / Protective Actions Incident Command / Unified Command Communication Decontamination Issues Life Safety / Law Enforcement Integration Secondary Devices Agent Identification Patient Management / Hospital Preparedness Equipment Capabilities / Requirements

Players: 

Players

Slide8: 

Hospital Participation Allows focus on first responder-hospital integration Requires extra logistical support Pool of “victim” actors Transportation issues Coordinators for actors (1 per 30) Extra attention to tracking actors Special hospital orientation and debriefing

Actors: 

Actors Number sufficient to stress system Variety of symptoms BIGGEST CHALLENGE

Slide10: 

Observers and Media Media Invited to observe / record field play Limit access to play area & escort Observers Invited to observe field play No functional role OBSERVER

Slide12: 

Open Air Enclosed SECONDARY DEVICE VENUE AGENT Non-Persistent Persistent Yes No Sample Scenario Element Matrix

Slide13: 

SECONDARY DEVICE VENUE AGENT Scenario Element Matrix Open Air Enclosed Non-Persistent Persistent Yes No

Slide14: 

Initial Response Pre-Staged versus Real Time Response

Exercise Staff Organization: 

Exercise Staff Organization Exercise Director Exercise Controllers Exercise Evaluators Actors Exercise Support Staff

Exercise Controller Functions: 

Exercise Controller Functions Exercise Director Final approval of exercise activities Senior Controller Monitors exercise progress and coordinates any required modifications Individual Controller Introduces, maintains, and coordinates exercise events in accordance with the Master Scenario Events Listing Observes and reports exercise artificialities that interfere with realism

Controller Staff Outline: 

Controller Staff Outline

Evaluator Functions: 

Evaluator Functions Know the procedures for the element being evaluated Understand the exercise concept and scenario Cover each assigned organization / exercise area Inform Controller of problems related to exercise design Observe, record, and report player actions Ensure collection of all evaluation data, evaluation forms, and materials after the exercise

Evaluator Staff Outline: 

Evaluator Staff Outline

Slide20: 

Security and Badging * Players may either wear badge or be in uniform - Victim VICTIM - Controller CONTROLLER - Evaluator EVALUATOR - Support Staff SUPPORT STAFF SUPPORT STAFF MEDIA - Media - Observer OBSERVER - Player* PLAYER

Slide21: 

Weapons Policy Personnel serving as exercise participants shall NOT carry a loaded weapon within the confines of the exercise play area. They may continue to carry their weapon only after it has been properly cleared and rendered safe (i.e., no ammunition in chamber, cylinder, breach, or magazines) and only after being marked or identified in a conspicuous manner (i.e., bright visible tape around the visible stock or holster) Personnel providing exercise site security may carry loaded weapons

Slide22: 

Documentation EXPLAN Provides administrative details of exercise Does not give operational details or scenario information Reviewed at the Mid-Term Planning Conference (MPC) Distributed prior to exercise

Slide23: 

Documentation C / E HANDBOOK Contains all information critical to exercise Limited distribution Contains evaluation materials Reviewed at the Final Planning Conference (FPC) Distributed at pre-exercise briefing

Slide25: 

Notification and Response Establishment/Identification of Hazard Zones Personal Safety and Protection Initiation of Decontamination Procedures Agent Detection and Identification Target Areas Hazardous Materials (HazMat) Sample Evaluation Format Evaluation Aspects Properly Outfitted for Entry Proper Identification Equipment and Utilization Entry Team Rotation Utilization of Mutual Aid Resources Sample Questions – Did the initial responding unit(s) recognize a HazMat situation and request proper assistance? Explain the timing of their recognition and request. Observations: … Recommendations: …

Debriefings: 

Debriefings Responder Hotwash Controller / Evaluator Debrief

Exercise Support Requirements : 

Exercise Support Requirements Briefing Rooms / Moulage Room Communications Networks and Hardware Human Needs Water Restrooms Real Emergency Requirements

Slide29: 

Site Maps and Aerial Recon Site Map Aerial Photo

Slide30: 

After Action Report/Improvement Plan Distribution Local community Federal partners Purpose Document Evaluator / Controller observations Provide feedback Pass on lessons learned

Slide32: 

Initial Planning Conference Propose and discuss design objectives Select scenario variables and venue Discuss support requirements Today’s Goals

Slide33: 

Action Items Maps of Site Identify tasks / responsibilities for the Mid-Term Planning Conference (MPC)

Slide34: 

Mid-Term Planning Conference (MPC) [DATE] Continue Planning Process Scenario Development Exercise Support Requirements Site Visit Review Exercise Plan (EXPLAN) Future Conferences

Slide35: 

Final Planning Conference (FPC) [DATE] Finalize Exercise Plans Scenario Timeline Support Needs / Logistics Review Controller / Evaluator Handbook Future Conferences

Slide36: 

Questions?