logging in or signing up Project Management and Scheduling SidC Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT lite Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: (To copy code, click on the text box) Embed: URL: Thumbnail: WordPress Embed Customize Embed The presentation is successfully added In Your Favorites. Views: 291 Category: Education License: All Rights Reserved Like it (2) Dislike it (0) Added: May 07, 2011 This Presentation is Public Favorites: 0 Presentation Description This is the first module of project management training Comments Posting comment... By: anurag02 (8 month(s) ago) This is an very good presentation for training. I would be happy if you allow me to download it. pls help to download . email ------ anurag1972@live.com Saving..... Post Reply Close Saving..... 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Edit Comment Close Premium member Presentation Transcript Microsoft® Project 2007 Training : Microsoft® Project 2007 Training 1 Welcome : Welcome This training module was created by: Eng’r Sid Calayag Credentials: Trained in Planning and Scheduling using Primavera Experienced in using Harvard Project Manager and MS Project since version 3 Trained in Project Management and Quality Management System Regular Trainer for Taikisha Philippines Inc. Certified Lead auditor for ISO 9001:2000 and ISO 9001:2008 Practiced Project Management (local and abroad) Published major training materials in the internet on the following subjects: Guidelines for Project Kick-off Meeting Quality in Construction Works Improve Project Performance Using 5S Concept QA/QC Concept, Roles and Responsibilities in TPI Organization Quality Improvement Using Root Cause Analysis Practical Auditing Upgrade QMS System to ISO 9001:2008 Introduction to Cleanroom Technology 2 Course Objectives : Course Objectives This Microsoft Project course gives delegates an introduction to project management and to the concepts of project planning using Microsoft Project. Delegates on this training will learn how to identify, organize and manage the tasks and resources required to complete a project under the constraints of time and cost to achieve a final project target. 3 Course contents : Course contents Lesson 1: Project Management Lesson 2: Microsoft Project Lesson 3: Planning the Project Lesson 4: Task Entry and Linking Lesson 5: Updating the Project Lesson 6: Working with your views Lesson 7: Printing and Reporting 4 Lesson 1 : Lesson 1 Project Management Commonly used terms Concept of Project Management Key metrics to Project Management Key Success Factors The Critical Path Method (CPM) 5 Commonly used terms : Commonly used terms Activity – a specific project task that requires resources and time to complete Baseline – the original approved plan Crash - in CPM, an activity can be conducted at a normal pace or at an expedited pace at a greater cost Critical - an activity or event that if delayed will delay project completion Critical path – the series of activities that determines the duration of a project. It is the longest path through the project. Deliverables- any measurable, tangible, verifiable outcome, result, or item that must be produced to complete a project Fast tracking – a method of shortening the critical path by carrying out activities in parallel Gantt chart – a manner of illustrating multiple time-based activities on a horizontal time scale PERT – Program Evaluation and Review Technique chart depict task, duration, and dependency information in a network form. 6 Project Management Process : Initiation Planning Execution Closure Project Management Process Management 7 Projects : Unique, one-time operations designed to accomplish a specific set of objectives in a limited time frame. Projects 8 Project Management : Project Management The Key Metrics Time Cost Performance objectives The Key Success Factors Top-down commitment Having a capable project manager Having time to plan Careful tracking and control Good communications 9 Project Management : Project Management What are the tools? Work breakdown structure Network diagram Gantt charts 10 Project Manager : Project Manager Responsible for: Work Quality Human Resources Time Communications Costs 11 Review Lesson 1-a : Review Lesson 1-a What are the key metrics? ____ ____ Performance ___________ What are the Key Success Factors? Top-down __________ Having a _______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time ____ Performance ___________ What are the Key Success Factors? Top-down __________ Having a _______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance ___________ What are the Key Success Factors? Top-down __________ Having a _______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down __________ Having a _______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a ______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a capable project manager Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a capable project manager Having time to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a capable project manager Having time to plan Careful tracking and control Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a capable project manager Having time to plan Careful tracking and control Good communications 12 Slide 13: Critical Path /“Pert” Charts 13 Slide 14: PERT: Program Evaluation and Review Technique CPM: Critical Path Method Graphically displays project activities Estimates how long the project will take Indicates most critical activities Show where delays will not affect project PERT and CPM The Network Diagram : The Network Diagram Network (precedence) diagram Activity-on-arrow (AOA) Activity-on-node (AON) Activities Events The Network Diagram (cont’d) : The Network Diagram (cont’d) Path Sequence of activities that leads from the starting node to the finishing node Critical path The longest path; determines expected project duration Critical activities Activities on the critical path Slack Allowable slippage for path; the difference between the length of path and the length of critical path Project Network – Activity on Arrow : Project Network – Activity on Arrow AOA Project Network – Activity on Node : Project Network – Activity on Node AON Network Conventions : Network Conventions Time Estimates : Time Estimates Deterministic Time estimates that are fairly certain Probabilistic Estimates of times that allow for variation Probabilistic Estimates : Probabilistic Estimates Expected Time : Expected Time te = expected time to = optimistic time tm = most likely time tp = pessimistic time Variance : Variance 2 = variance to = optimistic time tp = pessimistic time Slide 24: Example 1 1-3-4 a 3-4-5 d 3-5-7 e 5-7-9 f 2-4-6 b 4-6-8 h 2-3-6 g 3-4-6 i 2-3-5 c Optimistic time Most likely time Pessimistic time Review Lesson 1 - b : Review Lesson 1 - b Example 1 Solution : 26 Example 1 Solution Solution to Review Lesson 1 - b Critical Path Solution to Review Lesson 1 - b : Solution to Review Lesson 1 - b Critical Path Review Lesson 1 - b Solution : Review Lesson 1 - b Solution Critical Path Planning and Scheduling : Planning and Scheduling 29 Pert Chart : Pert Chart tasks a and b can start simultaneously task c can start after a is complete task d can start after b is complete c and d must complete before e can begin 0 A B C&D E a b c d e The CRITICAL PATH is the longest continuous path of activities through a project that determines the project end date. 30 Review Lesson 1 - c: Draw a Pert Chart for this job : Review Lesson 1 - c: Draw a Pert Chart for this job Task Title Duration Precedence start 0 - think 1 a plan 2 b procrastinate 5 a assign to someone else 1 c,d hide 3 e finish 1 e grab credit 1 f,g 31 Solution to Review Lesson 1 - c : A B C&D E F F&G D a b d c e f G g 0 1 2 5 1 3 1 Critical Path = A D E F H slack in B C, G H 1 C Task Title Duration Precedence start 0 - think 1 a plan 2 b procrastinate 5 a assign to someone else 1 c,d hide 3 e finish 1 e grab credit 1 f,g 32 Solution to Review Lesson 1 - c Lesson 2 : Lesson 2 Microsoft Project Starting Microsoft Project The Screen The Default View Views and Tables Menus The Tool Bar 33 Starting Microsoft Project : Starting Microsoft Project Look for MS Project looking choosing it in “All Programs” Use a switch once by activating it using the Run command In Microsoft Windows, click Start, and then click Run. In the Run dialog box, type winproj, followed by a space, and then type the switch and any parameters. For example, you might type: winproj filename.mpp 34 The Screen : Default View The Screen You may add or delete some of the Toolbar in the Screen from this menu. Change the Default View : Choose View, Toolbar, Project Guide . 35 Lesson 3 : Lesson 3 Planning the Project Where to Begin Defining the Project Setting the project start date Complete the Project Plan The base calendar Save the New Project File 36 Planning the project : Planning the project Where to Begin Choose the Define Project in the Task Wizard 37 3 Follow succeeding instructions Start MS Project Planning the Project : Planning the Project Define the project Choose “Define general working time” in the Wizard Choose standard time for a regular 8 hour work day Customize it to suit your needs. Follow succeeding instruction 38 Lesson 4: Task Entry and Linking : Lesson 4: Task Entry and Linking Creating Milestone, Task Relationships Linking Tasks Editing the Task Information Formatting the Gantt Chart Highlighting the critical path 39 Create Milestone, Link and Relationship : Create Milestone, Link and Relationship When you enter a task or import a number of tasks, they have a duration of one day as a default To create milestone, select the task/s considered as milestone and then right click. Select Task Information. Put a check mark on Milestone. To create subtask, select the task considered and then select Project/Outline/Indent in the Menu Link the selected tasks by selecting Edit/Link task in the Menu. NOTE: All task are automatically link by Finish (a task) to Start (another task). 40 Edit the Duration, Start or End Date as needed. Editing Task Information : Editing Task Information You can view information regarding a task by selecting the task and then right click. 41 A Task Information will appear showing several tabs where you can add, delete, or edit information regarding Resources, Predecessors, etc. Formatting the Gantt Chart : Formatting the Gantt Chart Select Format/Gantt Chart Wizard in the Menu 42 You can format the Gantt Chart view using several ways. The easiest is to use the Gantt chart Wizard Follow the instruction in the Wizard Here is your formatted Gantt Chart Highlighting the critical path : Highlighting the critical path Select Format/Gantt Chart Wizard in the Menu 43 You can also highlight the critical path in the Gantt Chart view by using the Wizard Follow the instruction in the Wizard Here is your critical path in the Gantt Chart Lesson 5 : Lesson 5 Updating the Project Setting the baseline Update the project Tracking Progress 44 Setting the Baseline : Setting the Baseline Select Tools/Tracking the Menu Bar A dialog box appears where you are given a choice to “Set a Baseline” for the whole project or for the selected task only. 45 Update the project : Update the project Select Tools/Tracking the Menu Bar A dialog box appears where you are given several choices to update the project. 46 Update each task in a project : Update each task in a project Highlight a column where you want to insert another column. Select Insert | Column in the Menu bar, or Right click and then select “Insert column”. In the “Column definition” dialog box , choose “%Complete”. Then select “OK”. Update each task in the new column. 47 Tracking Progress : Tracking Progress Select Tools | Tracking | Progress Line in the Menu bar In the “Progress Line” dialog box , choose “always display current progress line” and “At current date”. Then select “OK”. A red vertical line will appear showing the status of the project. 48 Sample of a project with tracking : Sample of a project with tracking 49 Lesson 6 : Lesson 6 View the Network Diagram Elements of the Network Diagram 50 The Network diagram : The Network diagram Select View | Network diagram in the Menu bar, The Network Diagram appear immediately as shown. Close-up view of the Network diagram 51 Slide 52: 52 Elements of the Network diagram Slide 53: 53 Lesson 6 Printing and Reporting Page Setup Reports Setup Slide 54: Select File| Page Set-up in the Menu bar, The “Page Set-up” dialog box will appear showing paper sizes and other choices. Customize the priinted output by inserting additional info in the “Header “and “Footer” 54 Action Reflection : Action Reflection “Failure to plan is planning to fail” Slide 56: END OF TRAINING FOR MODULE 1 56 You do not have the permission to view this presentation. In order to view it, please contact the author of the presentation.
Project Management and Scheduling SidC Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT lite Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: (To copy code, click on the text box) Embed: URL: Thumbnail: WordPress Embed Customize Embed The presentation is successfully added In Your Favorites. Views: 291 Category: Education License: All Rights Reserved Like it (2) Dislike it (0) Added: May 07, 2011 This Presentation is Public Favorites: 0 Presentation Description This is the first module of project management training Comments Posting comment... By: anurag02 (8 month(s) ago) This is an very good presentation for training. I would be happy if you allow me to download it. pls help to download . email ------ anurag1972@live.com Saving..... Post Reply Close Saving..... Edit Comment Close By: anurag02 (8 month(s) ago) This is an very good presentation for training. I would be happy if you allow me to download it. pls help to download Saving..... Post Reply Close Saving..... Edit Comment Close By: anurag02 (8 month(s) ago) This is an very good presentation for training. I would be happy if you allow me to download it. pls help to download Saving..... Post Reply Close Saving..... Edit Comment Close By: graneek8 (10 month(s) ago) This is an very good presentation for training. I would be happy if you allow me to download it. Thanks for sharing. Saving..... Post Reply Close By: SidC (10 month(s) ago) Thank you. I'll be glad to give you a copy of the presentation, send me your email add Saving..... Edit Comment Close Premium member Presentation Transcript Microsoft® Project 2007 Training : Microsoft® Project 2007 Training 1 Welcome : Welcome This training module was created by: Eng’r Sid Calayag Credentials: Trained in Planning and Scheduling using Primavera Experienced in using Harvard Project Manager and MS Project since version 3 Trained in Project Management and Quality Management System Regular Trainer for Taikisha Philippines Inc. Certified Lead auditor for ISO 9001:2000 and ISO 9001:2008 Practiced Project Management (local and abroad) Published major training materials in the internet on the following subjects: Guidelines for Project Kick-off Meeting Quality in Construction Works Improve Project Performance Using 5S Concept QA/QC Concept, Roles and Responsibilities in TPI Organization Quality Improvement Using Root Cause Analysis Practical Auditing Upgrade QMS System to ISO 9001:2008 Introduction to Cleanroom Technology 2 Course Objectives : Course Objectives This Microsoft Project course gives delegates an introduction to project management and to the concepts of project planning using Microsoft Project. Delegates on this training will learn how to identify, organize and manage the tasks and resources required to complete a project under the constraints of time and cost to achieve a final project target. 3 Course contents : Course contents Lesson 1: Project Management Lesson 2: Microsoft Project Lesson 3: Planning the Project Lesson 4: Task Entry and Linking Lesson 5: Updating the Project Lesson 6: Working with your views Lesson 7: Printing and Reporting 4 Lesson 1 : Lesson 1 Project Management Commonly used terms Concept of Project Management Key metrics to Project Management Key Success Factors The Critical Path Method (CPM) 5 Commonly used terms : Commonly used terms Activity – a specific project task that requires resources and time to complete Baseline – the original approved plan Crash - in CPM, an activity can be conducted at a normal pace or at an expedited pace at a greater cost Critical - an activity or event that if delayed will delay project completion Critical path – the series of activities that determines the duration of a project. It is the longest path through the project. Deliverables- any measurable, tangible, verifiable outcome, result, or item that must be produced to complete a project Fast tracking – a method of shortening the critical path by carrying out activities in parallel Gantt chart – a manner of illustrating multiple time-based activities on a horizontal time scale PERT – Program Evaluation and Review Technique chart depict task, duration, and dependency information in a network form. 6 Project Management Process : Initiation Planning Execution Closure Project Management Process Management 7 Projects : Unique, one-time operations designed to accomplish a specific set of objectives in a limited time frame. Projects 8 Project Management : Project Management The Key Metrics Time Cost Performance objectives The Key Success Factors Top-down commitment Having a capable project manager Having time to plan Careful tracking and control Good communications 9 Project Management : Project Management What are the tools? Work breakdown structure Network diagram Gantt charts 10 Project Manager : Project Manager Responsible for: Work Quality Human Resources Time Communications Costs 11 Review Lesson 1-a : Review Lesson 1-a What are the key metrics? ____ ____ Performance ___________ What are the Key Success Factors? Top-down __________ Having a _______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time ____ Performance ___________ What are the Key Success Factors? Top-down __________ Having a _______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance ___________ What are the Key Success Factors? Top-down __________ Having a _______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down __________ Having a _______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a ______ project _______ Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a capable project manager Having ____ to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a capable project manager Having time to plan Careful tracking and _______ Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a capable project manager Having time to plan Careful tracking and control Good ______________. What are the key metrics? Time Cost Performance objectives What are the Key Success Factors? Top-down commitment Having a capable project manager Having time to plan Careful tracking and control Good communications 12 Slide 13: Critical Path /“Pert” Charts 13 Slide 14: PERT: Program Evaluation and Review Technique CPM: Critical Path Method Graphically displays project activities Estimates how long the project will take Indicates most critical activities Show where delays will not affect project PERT and CPM The Network Diagram : The Network Diagram Network (precedence) diagram Activity-on-arrow (AOA) Activity-on-node (AON) Activities Events The Network Diagram (cont’d) : The Network Diagram (cont’d) Path Sequence of activities that leads from the starting node to the finishing node Critical path The longest path; determines expected project duration Critical activities Activities on the critical path Slack Allowable slippage for path; the difference between the length of path and the length of critical path Project Network – Activity on Arrow : Project Network – Activity on Arrow AOA Project Network – Activity on Node : Project Network – Activity on Node AON Network Conventions : Network Conventions Time Estimates : Time Estimates Deterministic Time estimates that are fairly certain Probabilistic Estimates of times that allow for variation Probabilistic Estimates : Probabilistic Estimates Expected Time : Expected Time te = expected time to = optimistic time tm = most likely time tp = pessimistic time Variance : Variance 2 = variance to = optimistic time tp = pessimistic time Slide 24: Example 1 1-3-4 a 3-4-5 d 3-5-7 e 5-7-9 f 2-4-6 b 4-6-8 h 2-3-6 g 3-4-6 i 2-3-5 c Optimistic time Most likely time Pessimistic time Review Lesson 1 - b : Review Lesson 1 - b Example 1 Solution : 26 Example 1 Solution Solution to Review Lesson 1 - b Critical Path Solution to Review Lesson 1 - b : Solution to Review Lesson 1 - b Critical Path Review Lesson 1 - b Solution : Review Lesson 1 - b Solution Critical Path Planning and Scheduling : Planning and Scheduling 29 Pert Chart : Pert Chart tasks a and b can start simultaneously task c can start after a is complete task d can start after b is complete c and d must complete before e can begin 0 A B C&D E a b c d e The CRITICAL PATH is the longest continuous path of activities through a project that determines the project end date. 30 Review Lesson 1 - c: Draw a Pert Chart for this job : Review Lesson 1 - c: Draw a Pert Chart for this job Task Title Duration Precedence start 0 - think 1 a plan 2 b procrastinate 5 a assign to someone else 1 c,d hide 3 e finish 1 e grab credit 1 f,g 31 Solution to Review Lesson 1 - c : A B C&D E F F&G D a b d c e f G g 0 1 2 5 1 3 1 Critical Path = A D E F H slack in B C, G H 1 C Task Title Duration Precedence start 0 - think 1 a plan 2 b procrastinate 5 a assign to someone else 1 c,d hide 3 e finish 1 e grab credit 1 f,g 32 Solution to Review Lesson 1 - c Lesson 2 : Lesson 2 Microsoft Project Starting Microsoft Project The Screen The Default View Views and Tables Menus The Tool Bar 33 Starting Microsoft Project : Starting Microsoft Project Look for MS Project looking choosing it in “All Programs” Use a switch once by activating it using the Run command In Microsoft Windows, click Start, and then click Run. In the Run dialog box, type winproj, followed by a space, and then type the switch and any parameters. For example, you might type: winproj filename.mpp 34 The Screen : Default View The Screen You may add or delete some of the Toolbar in the Screen from this menu. Change the Default View : Choose View, Toolbar, Project Guide . 35 Lesson 3 : Lesson 3 Planning the Project Where to Begin Defining the Project Setting the project start date Complete the Project Plan The base calendar Save the New Project File 36 Planning the project : Planning the project Where to Begin Choose the Define Project in the Task Wizard 37 3 Follow succeeding instructions Start MS Project Planning the Project : Planning the Project Define the project Choose “Define general working time” in the Wizard Choose standard time for a regular 8 hour work day Customize it to suit your needs. Follow succeeding instruction 38 Lesson 4: Task Entry and Linking : Lesson 4: Task Entry and Linking Creating Milestone, Task Relationships Linking Tasks Editing the Task Information Formatting the Gantt Chart Highlighting the critical path 39 Create Milestone, Link and Relationship : Create Milestone, Link and Relationship When you enter a task or import a number of tasks, they have a duration of one day as a default To create milestone, select the task/s considered as milestone and then right click. Select Task Information. Put a check mark on Milestone. To create subtask, select the task considered and then select Project/Outline/Indent in the Menu Link the selected tasks by selecting Edit/Link task in the Menu. NOTE: All task are automatically link by Finish (a task) to Start (another task). 40 Edit the Duration, Start or End Date as needed. Editing Task Information : Editing Task Information You can view information regarding a task by selecting the task and then right click. 41 A Task Information will appear showing several tabs where you can add, delete, or edit information regarding Resources, Predecessors, etc. Formatting the Gantt Chart : Formatting the Gantt Chart Select Format/Gantt Chart Wizard in the Menu 42 You can format the Gantt Chart view using several ways. The easiest is to use the Gantt chart Wizard Follow the instruction in the Wizard Here is your formatted Gantt Chart Highlighting the critical path : Highlighting the critical path Select Format/Gantt Chart Wizard in the Menu 43 You can also highlight the critical path in the Gantt Chart view by using the Wizard Follow the instruction in the Wizard Here is your critical path in the Gantt Chart Lesson 5 : Lesson 5 Updating the Project Setting the baseline Update the project Tracking Progress 44 Setting the Baseline : Setting the Baseline Select Tools/Tracking the Menu Bar A dialog box appears where you are given a choice to “Set a Baseline” for the whole project or for the selected task only. 45 Update the project : Update the project Select Tools/Tracking the Menu Bar A dialog box appears where you are given several choices to update the project. 46 Update each task in a project : Update each task in a project Highlight a column where you want to insert another column. Select Insert | Column in the Menu bar, or Right click and then select “Insert column”. In the “Column definition” dialog box , choose “%Complete”. Then select “OK”. Update each task in the new column. 47 Tracking Progress : Tracking Progress Select Tools | Tracking | Progress Line in the Menu bar In the “Progress Line” dialog box , choose “always display current progress line” and “At current date”. Then select “OK”. A red vertical line will appear showing the status of the project. 48 Sample of a project with tracking : Sample of a project with tracking 49 Lesson 6 : Lesson 6 View the Network Diagram Elements of the Network Diagram 50 The Network diagram : The Network diagram Select View | Network diagram in the Menu bar, The Network Diagram appear immediately as shown. Close-up view of the Network diagram 51 Slide 52: 52 Elements of the Network diagram Slide 53: 53 Lesson 6 Printing and Reporting Page Setup Reports Setup Slide 54: Select File| Page Set-up in the Menu bar, The “Page Set-up” dialog box will appear showing paper sizes and other choices. Customize the priinted output by inserting additional info in the “Header “and “Footer” 54 Action Reflection : Action Reflection “Failure to plan is planning to fail” Slide 56: END OF TRAINING FOR MODULE 1 56