SHPresentation042606

April Stakeholder MeetingApril 26,2006: 

April Stakeholder Meeting April 26,2006 Managed by the U.S. Department of Health and Human Services Fulfilling the President’s Management Agenda

Agenda: 

Agenda Indiana Grants Perspective Jen Hoffman, Director of Policy Grants Management Division, Indiana State Department of Health OMB Goals for Federal Grant-making Agencies Stacie Boyd, Office of Management and Budget An Agency Outreach Perspective Brett Bobley, National Endowment of Humanities Grants.gov Update John Etcheverry, Grants.gov Deputy Program Manager Questions & Answers

Grants.Gov Stakeholder Meeting : 

Grants.Gov Stakeholder Meeting Presented by: Jennifer Hoffman Director, Policy & Grants Management Division Indiana State Department of Health

Indiana Statistics quickfacts.census.gov: 

Indiana Statistics quickfacts.census.gov Population 6,271,973 Young Adults are the largest segment 27.8% Geographic size 36, 291 sq mi 38th in the nation 19.4% have a BS or Higher 24.4% U.S. avg. Median Home value $94,300.00 $119,600.00 U.S. avg.

Indiana Stats unitedhealthfoundation.org: 

Indiana Stats unitedhealthfoundation.org 2005 Overall state ranking 18 United Health Foundation CDC per cap grant ranking - 50 out of 50 $9.61 per cap. U.S. avg. $14.93 Per cap. Spending on Public Health $34.00 U.S. avg. $117.00

Slide6: 

Famous Hoosiers

ISDH Funding: 

ISDH Funding 55 Federal grants 1 Private Foundation grant $300M Total Budget $81M state funds Approximately 73% of the ISDH budget is Federal grant driven 650 ISDH community grants & contracts Pass through dollars $100M

Policy & Grant Management Division: 

Policy & Grant Management Division Established in July 2005 Provide a single point of contact for the agency Ensure highest quality applications Improve grant tracking and data collection Increase networking efforts Improve federal agency relationships Improve local agency funding attainment capacity Increase funding by 20%

Grants.Gov Data: 

Grants.Gov Data Registered all Executive Staff as AOR in July 2005 2 Commissioners, 4 Assistant Commissioners, 1 Grant Director First grant submission was in August 2005 CDC ALOHA grant 9 electronic submissions Over 9 month period Adopted an agency electronic policy If electronic is an option it is the preferred method (only option for ISDH) of submission Created a Training Series 30 minute ppt & corresponding screen guide manual

Benefits : 

Benefits Email notification as the grant moves through the process Allows for verification Immediate submission notice and validation Notice when it is sent to the agency Notice when it is reviewed

Benefits: 

Benefits Easy to use Logical – once you learn the thinking behind the software Wonderful customer service/ technical support Allows for multiple users to view single applications Simplifies collation of the application

The Manual: 

The Manual Step by step color coded instructions and actual screen captures Helpful Hints located throughout the manual next to each step

Hot Issues: 

Hot Issues Navigation Assurances Certifications Not consistent

Questions?: 

Questions? Questions?

Slide16: 

OMB Goals for Federal Grant-making Agencies April 26, 2006

Roadmap to E-Government Transformation: 

Roadmap to E-Government Transformation Further Adoption and Utilization Graduation of E-Gov Initiatives Agency implementation and migration plans Agency adoption of E-Gov, LoB, and SmartBuy Initiatives Establish Foundation Public Law 106-107 President’s Management Agenda E-Gov Act Federal Enterprise Architecture Realize Government-wide Transformation Optimizing utilization of E-Gov solutions Measuring results Improving delivery of services Achieving cost savings

FY06 Goals: 

FY06 Goals “Federal grant outlays are estimated to be $449.3 billion in FY06 and $459.0 billion in FY07.” - Fiscal Year 2007 President’s Budget This year, Federal agencies are required to make at least 75% of discretionary grant opportunities available for electronic submission through Grants.gov This utilization goal increases to 100% in FY07 The goal is to increase citizen access to Federal grant opportunity application packages through a single site as well as provide the grantee the option to submit applications electronically

FY05 Results: 

FY05 Results FY05 Goal FY05 Actual 20 out of 26 agencies met the 25% goal in FY05 The government as a whole exceeded the 25% goal by making 44% of all discretionary grant opportunities available for electronic submission through Grants.gov

Current Status: 

Current Status

Slide21: 

Questions?

An Agency Outreach Perspective: 

An Agency Outreach Perspective Managed by the U.S. Department of Health and Human Services Fulfilling the President’s Management Agenda Brett Bobley, National Endowment of Humanities

Helpful Documents : 

Helpful Documents http://www.neh.gov/whoweare/cio/grants.gov/

Questions?: 

Questions?

April 2006 Stakeholder MeetingGrants.gov Update: 

April 2006 Stakeholder Meeting Grants.gov Update John Etcheverry Deputy Program Manager Managed by the U.S. Department of Health and Human Services Fulfilling the President’s Management Agenda

Submissions Received : 

Submissions Received

Application Packages Posted on Grants.gov: 

Application Packages Posted on Grants.gov

Grants.gov Registered Users (AORs): 

Grants.gov Registered Users (AORs)

Status of AgencyParticipation 4/26/06: 

Status of Agency Participation 4/26/06

Grants.gov Usage Highlights: 

Grants.gov Usage Highlights ~40,000 Submissions Since October 1, 2005 Registered Users Exceeds ~45,000 Recent Citrix Results

Program Update: 

Program Update System Issues/Architecture Functionality Work-in-progress Stuck Submissions 30-day Forecasting Report Web Site Redesign Redesign approved and work in progress Support will accompany implementation (Mid-July) R&R/Mandatory V2 (Mary Rexford)

Slide32: 

June 2006 Mandatory/R&R Form Upgrade April 1 to May 31, 2006:  Transition Period April 1: upgraded forms & tech info on ATWeb Legacy forms will also be on ATWeb May 31: templates created with the current forms Will be deleted.

Slide33: 

June 2006 Mandatory/R&R Form Upgrade June 1, 2006:  Production Deployment June 1: upgraded SF-424M & R&R families to production Agencies may create templates/publish packages using new forms. Current form versions will not be available for publishing Packages published prior to June 1 will continue to process as normal until the close date and applicable grace periods have expired.

Slide34: 

June 2006 Mandatory/R&R Form Upgrade Make ONLY the following mods to published packages: o Application Instructions o Opportunity Title o Open Date o Close Date (date should be after the original close date) o Grace Period o Agency Contact CRITICAL: DO NOT ADD/REMOVE FORMS Identify published opportunities with close date > 09/30/06. These packages use current SF-424 M/R&R forms; agencies must close out and republish using upgraded forms

Questions: 

Questions

Wrap Up/Questions and Answers: 

Wrap Up/Questions and Answers Managed by the U.S. Department of Health and Human Services Fulfilling the President’s Management Agenda