faculty dor workshop

DIVISION OF RESEARCHhttp://www.clarkson.edu/researchresearch@clarkson.eduPhone: 315-268-3765/6475/4402Fax: 315-268-6515 : 

DIVISION OF RESEARCH http://www.clarkson.edu/research research@clarkson.edu Phone: 315-268-3765/6475/4402 Fax: 315-268-6515 FACULTY/STAFF WORKSHOP Fall 2003

AGENDA: 

AGENDA Summary of Division of Research Services NSF FastLane System Proposal Development Process Finding A Funder Tech Transfer and Compliance Issues Summary Question/Answer Period

SUMMARY OF DIVISION OF RESEARCH SERVICES: 

SUMMARY OF DIVISION OF RESEARCH SERVICES By Linda H. Albrecht Award Administrator

PREAWARD SERVICESLinda H. Albrecht, Award Administrator albreclh@clarkson.edu Todd Travis, Asst. Coord., Res. Funds  (todd.travis@clarkson.edu Julie Ellingsen, Sr. Dept. Secretary (jellings@clarkson.edu: 

PREAWARD SERVICES Linda H. Albrecht, Award Administrator albreclh@clarkson.edu Todd Travis, Asst. Coord., Res. Funds (todd.travis@clarkson.edu Julie Ellingsen, Sr. Dept. Secretary (jellings@clarkson.edu Full Proposal Preparation Services Budget Preparation Maintain Funding Resources Research Personnel Services

AWARD ADMINISTRATIONS.V. Babu, Vice Provost for Research babu@clarkson.eduandRebecca J. Sutcliffe, Directorsutclirj@clarkson.eduNorma J. Woods, Sr. Dept. Secretarynwoods@clarkson.edu: 

AWARD ADMINISTRATION S.V. Babu, Vice Provost for Research babu@clarkson.edu and Rebecca J. Sutcliffe, Director sutclirj@clarkson.edu Norma J. Woods, Sr. Dept. Secretary nwoods@clarkson.edu Negotiate Awards Intellectual Property Conflict Of Interest Institutional Review Board(s) Coordination of Multi-discipline proposals

ELECTRONIC RESEARCH ADMINISTRATIONTodd C. Travis, Research todd.travis@clarkson.edu: 

ELECTRONIC RESEARCH ADMINISTRATION Todd C. Travis, Research todd.travis@clarkson.edu DOR Webmaster http://www.clarkson.edu/research Electronic File Configurations Electronic Proposal Submission Inquiries NSF Fastlane Inquiries Proposal Assignment/Pre-budgeting Funding Opportunity Distribution (Science)

POSTAWARD SERVICESConstance M. Ferguson,Grant/Contract Adm.cmferguson@clarkson.edu Vicki Wilson, Sr. Dept. Secretaryvwilson@clarkson.edu: 

POSTAWARD SERVICES Constance M. Ferguson, Grant/Contract Adm. cmferguson@clarkson.edu Vicki Wilson, Sr. Dept. Secretary vwilson@clarkson.edu Administer External Res. Funds Negotiate/receive Awards Monitor Account Activity Accounting Compliance Matters Monitor Award Terms And Conditions Interpret Sponsor Guidelines Administer Reporting Activity

THE DOR WEB SITE http://www.clarkson.edu/research: 

THE DOR WEB SITE http://www.clarkson.edu/research Toolkit For Proposal Processing Direct Links To Federal/private Funding Sources Research Administration Resources Proposal Writing Techniques Subscription-based Funding Opportunity Database – Community of Science

PROPOSAL TOOLKIT: 

PROPOSAL TOOLKIT Current Rate(s) Information DOR Forms For Proposal Processing Proposal Budget Preparation Guidance NSF FastLane Proposal Submission Instructions Agency Forms

OTHER RESOURCES: 

OTHER RESOURCES Electronic Research Administration Regulatory Resources Subscription-based Resources Research Administration Group Links

THE DOR WEB SITE’S NEW DESIGNavailable by 10/15/03 http://www.clarkson.edu/research: 

THE DOR WEB SITE’S NEW DESIGN available by 10/15/03 http://www.clarkson.edu/research COMPLIANCE General Research Policies Proposal Policies EDUCATION AND WORKSHOPS Faculty Development Graduate Research Instructional Resources Available Training Certification Undergraduate Research Workshops

THE DOR WEB SITE’S NEW DESIGNContinued: 

THE DOR WEB SITE’S NEW DESIGN Continued GOVERNMENT & RELATED LINKS PROPOSAL PREPARATION Getting Started Budget Preparation Proposal Preparation Guides Electronic Proposal Submission Agency Forms

THE DOR WEB SITE’S NEW DESIGNContinued: 

THE DOR WEB SITE’S NEW DESIGN Continued PUBLICATIONS AND REPORTS Publications Reports Audio-visual materials available on-loan RESEARCH CENTERS RESEARCH PERSONNEL Employee Practices International Information Payroll Information Contract Information Faculty Summer Salary Exchange Visitor Program (International Visitors)

NSF FASTLANESYSTEM: 

NSF FASTLANE SYSTEM By Todd C. Travis, Assistant Coordinator/Research Funds http://www.nsf.gov The National Science Foundation’s Paperless, Web-based Proposal and Awards Submission and Administrative System

FASTLANE OVERVIEW: 

FASTLANE OVERVIEW Fully implemented as of 10/01/2000 Full submission of electronic proposals Full submission of electronic reports No paper submissions accepted

RESPONSIBILITIES: 

RESPONSIBILITIES FACULTY Proposal preparation Report preparation Report submission DOR Clarkson user database maintenance Password maintenance Proposal assistance Proposal submission Reporting assistance

FASTLANE REQUIREMENTS: 

FASTLANE REQUIREMENTS Forms-Capable Browser MS Internet Explorer 4.x or higher Netscape Navigator 3.x or higher Portable Document Files (.pdf) can be created from: MS Word Corel WordPerfect Postscript files Adobe Acrobat Reader for viewing .pdf files Adobe Acrobat Full Package for Creating .pdf files

The Division of Research will provide as much or as little assistance as you need.: 

The Division of Research will provide as much or as little assistance as you need. One-on-One help in your office Larger hands-on workshops, if desired Scanning images Converting files and images to .pdf Coordination with other institutions on requirements

PROPOSAL DEVELOPMENT PROCESS: 

PROPOSAL DEVELOPMENT PROCESS By Linda H. Albrecht, Award Administrator

HOW CAN THE DOR HELP?: 

HOW CAN THE DOR HELP? Team Building and Coordination Proposal Planning and Development Budget Preparation Proposal Editing and Formatting General Questions Coordinating Institutional Commitments The DOR Website

PROPOSAL DEVELOPMENT PROCESS: 

PROPOSAL DEVELOPMENT PROCESS Getting Started Your Long-term Goal Identify A Funder Use The Program Description And Proposal Guidelines Make Contacts At Clarkson Speak To The Program Officer Create A Written Schedule Of Work Deadlines

REVIEWERS CRITERIA: 

REVIEWERS CRITERIA The Reviewer Wants to Know WHAT are goals & objectives WHAT is new & innovative WHAT has been done and its limitations HOW will it advance the field WHO will benefit WHO will do the work & his/her qualifications HOW MUCH it will cost

EFFECTIVE PROPOSALS: 

EFFECTIVE PROPOSALS Use visible organization Outlines, headings Review criteria, funder preferences Topic sentences Are concise and Active Avoid jargon or include a glossary Avoid passive tense Avoid subjunctive tense Avoid unnecessary wordiness

PROPOSAL ORGANIZATION: 

PROPOSAL ORGANIZATION Cover Sheet Budget Sheet Abstract The Narrative Appendices The Narrative Problem/Need/Signifi-cance Statement of Goals Previous Work Methods Key Personnel Evaluation Dissemination and Future Funding

REVISION AND FORMATTING: 

REVISION AND FORMATTING Solicit criticism from peers Submit a draft to DOR Use your reviews Refer back to the program description and reviewer guidelines Watch for long sentences vague words passive verbs abbreviations inconsistencies

SUBMITTING THE PROPOSAL: 

SUBMITTING THE PROPOSAL Institutional Commitments Approved Signatures obtained Final copy/file to DOR? Copy/Mail Proposal done by DOR

FUNDING DECISION: 

FUNDING DECISION If it’s not funded this time… Reviewers Comments Revise and resubmit Identify other potential funders When it’s funded… Celebrate! Budget negotiations Reviewers comments Division of Research

FINDING A FUNDER: 

FINDING A FUNDER By Rebecca J. Sutcliffe, Director of Research sutclirj@clarkson.edu

FINDING A FUNDER: 

FINDING A FUNDER Internal Resources External Resources Subscription-based Databases Community of Science Other Resources

COMMUNITY OF SCIENCE: 

COMMUNITY OF SCIENCE Member Login Username/Password Find Funding Promote Your Research Access Experts Explore Marketplace

IMAGE OF COMMUNITY OF SCIENCE HOME PAGE: 

IMAGE OF COMMUNITY OF SCIENCE HOME PAGE

OTHER RESOURCES: 

OTHER RESOURCES Commerce Business Daily Federal Register NCURA FEDIX MOLIS

TECH TRANSFERANDCOMPLIANCE ISSUES: 

TECH TRANSFER AND COMPLIANCE ISSUES By Rebecca J. Sutcliffe Director of Research

TECH TRANSFER: 

TECH TRANSFER Intellectual property (IP) policy Disclosures Market research prior to patenting Licensing

COMPLIANCE ISSUES: 

COMPLIANCE ISSUES Compliance environment changing daily; becoming stricter CU’s policies are currently under review and are being revised Become thoroughly familiar with policies and procedures Compliance is critical to continued funding

WORKSHOP SUMMARY: 

WORKSHOP SUMMARY DOR Is A One Stop Shop Office Match Faculty Expertise With Possible Funders Electronic Research Administration Experts Compliance Facilitators

QUESTION AND ANSWERPERIOD: 

QUESTION AND ANSWER PERIOD Preaward Services and Proposal Development Process – Rebecca, Linda, Todd, Julie Postaward Services - Connie, Vicki Electronic Research Administration and FastLane - Todd Tech Transfer and Compliance, Administrative Issues – Rebecca

THANK YOU FOR COMINGPhone: x3765/6475/4402, Fax: x6515,  research@clarkson.eduhttp://www.clarkson.edu/research: 

THANK YOU FOR COMING Phone: x3765/6475/4402, Fax: x6515, research@clarkson.edu http://www.clarkson.edu/research S.V. Babu, Vice Provost for Research Rebecca J. Sutcliffe, Director Constance M. Ferguson, Grant/Contract Adm. Linda H. Albrecht, Award Administrator Todd C. Travis, Asst. Coord. Res. Funds Norma J. Woods, Senior Dept. Secretary-DOR Vicki Wilson, Senior Dept. Secretary-Postaward Julie Ellingsen, Senior Dept. Secretary-Preaward