PowerPoint: PowerPoint Brandy Thatcher, Instructional Graphic Designer Instructional Innovation andamp; Learning Resources Creating Well-Designed Conference and Meeting Presentations


Slide2: Your Content comes First!! PowerPoint is a tool. Use it to: Display supportive visuals Help audience follow along Emphasize important points Help audience recall important information


Slide3:


General Design Guidelines: General Design Guidelines Be Consistent choose an overall template/ background color scheme choose 1 font for body 1 font for headers If using outline form with numbers, letters, etc… choose one format and stick with it


General Design Guidelines: General Design Guidelines Keep it Simple and Clear – if it doesn’t support your main objectives – you probably don’t need it. Consider Layout – balance text and visuals, utilize 'white space'. Grab Their Attention – create contrast andamp; use visuals.


Slide6: Choosing a Template/ Background Formatting Tips Using color Using visuals effectively (images, animations, graphs, etc…) Resources


Slide7: Because you can… doesn’t mean you should!!!


Choosing a Template/ Background: Choosing a Template/ Background Background design should be subordinate to your content Background should be appropriate for your audience Use 1 background throughout the presentation


BAD Example of a Background: BAD Example of a Background Light text on this Background Dark Text on this Background Too Much Contrast


Bad Example of a Background: Bad Example of a Background Too much Contrast Your content is limited to 1/3 or 2/3 of the slide Poor quality Eye is drawn to the background


BAD Example of a Background: BAD Example of a Background Red as a background – it’s an emotionally charged color, overwhelms a presentation, and is hard to find matching text Too busy


GOOD Example of a Background: GOOD Example of a Background Slight variation in color Low contrast


GOOD Example of a Background: GOOD Example of a Background


Slide14: Software Techniques Conference 2007 Brandy Thatcher, Facilitator May 2007


American Institute of Graphic Artists: American Institute of Graphic Artists Software Techniques Conference 2007


Slide16: American Institute of Graphic Artists Software Techniques Conference 2007


Using Color in a Presentation: Using Color in a Presentation Dark backgrounds with light text are usually easiest to read. (if presented on a large screen) Light backgrounds with dark text work well for distributing on the computer. Be wary of combinations like Red/ Green Be wary of combinations that are too close – white background/ yellow text Don’t use backgrounds that are too busy or have too many colors.


Template Options in PowerPoint: Template Options in PowerPoint Formatandgt;Slide Design Click on the template thumbnail the style is applied to your presentation Right-click on a template to apply it to one slide


PowerPoint Slide Master: PowerPoint Slide Master Viewandgt;Masterandgt;Slide Master Right-Click on the Slide, Choose 'Background' andgt; Fill Effects andgt; Picture tab Picture size for background: 10 x 7.5 inches or 960 by 720 pixels


Formatting Tips: Formatting Tips All uppercase is hard to read. Formatandgt; Change Case


Slide21: ALL HUMAN SITUATIONS HAVE THEIR INCONVENIENCES. WE FEEL THOSE OF THE PRESENT BUT NEITHER SEE NOR FEEL THOSE OF THE FUTURE; AND HENCE WE OFTEN MAKE TROUBLESOME CHANGES WITHOUT AMENDMENT, AND FREQUENTLY FOR THE WORSE. BENJAMIN FRANKLIN


Slide22: All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin


Formatting Tips: Formatting Tips Font Choice is important. This is a Script. This is a Sans-serif. This is a Serif. This is a Decorative font.


Formatting Tips: Formatting Tips Use fonts sparingly – 1-2 per presentation Use Bold, Italic, etc… for contrast. Do Not use script or Decorative fonts for large blocks of text. Sans-serif works well for presentations Serif works well for large bodies of text (printed documents).


Slide25: All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin franklin Sans-Serif Script Serif


Slide26:


Document Formatting Tips: Document Formatting Tips Text Sizes: Title/ Headings - 36pt to 44 pt Content/ Bullets – 24 pt to 36 pt No smaller than 18pt to 20pt Lines per slide: 6 x 6 Rule PowerPoint: Format andgt; Line Spacing…


Document Formatting Tips: Document Formatting Tips Achieve Contrast/ Create Hierarchy Sentence/ line spacing Use of bold, italic, etc… Text size Color


Slide29: The Constitution of the United States We the People of the United States, in Order to form a more perfect Union, establish Justice, insure domestic Tranquility, provide for the common defence, promote the general Welfare, and secure the Blessings of Liberty to ourselves and our Posterity, do ordain and establish this Constitution for the United States of America. Article. I. Section. 1. All legislative Powers herein granted shall be vested in a Congress of the United States, which shall consist of a Senate and House of Representatives.


Slide30: The Constitution of the United States We the People of the United States, in Order to form a more perfect Union, establish Justice, insure domestic Tranquility, provide for the common defence, promote the general Welfare, and secure the Blessings of Liberty to ourselves and our Posterity, do ordain and establish this Constitution for the United States of America. Article. I. Section. 1. All legislative Powers herein granted shall be vested in a Congress of the United States, which shall consist of a Senate and House of Representatives.


Using Color: Using Color Use color to show relationships, create categories, highlight key points. Don’t use too many colors – lots of colors create a distraction. Use color to create contrast and hierarchy.


Color Scheme in PowerPoint: Color Scheme in PowerPoint View andgt; Master andgt; Slide Master Formatandgt; Slide Design Choose Color Schemes Edit Color Schemes


Slide33: All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin


Slide34: All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin


Slide35: All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin


Using Visuals Effectively: Using Visuals Effectively People grasp pictures more quickly than words. People who visualize information tend to remember things better. Give them a visual to associate with an important concept. Use a visual to condense complex information Use visuals to demonstrate a key concept If the visual is complicated or doesn’t clearly demonstrate a main point then it may be a distraction. Include labels, arrows, highlights to emphasize important parts of the visual Use visuals appropriately (Why am I using this?/ How does it enhance my information?)


Examples: Examples Did you notice the animated frog on the last screen? Was it distracting? Did it have anything to do with my content? The next two slides are on the concept of supply and demand. Which is easier to understand – Having the students read a paragraph of text? Or explaining the graph to the students?


Slide38: The supply-demand model is one of the fundamental concepts of economics. The price level of a good essentially is determined by the point at which quantity supplied equals quantity demand. This point is called equilibrium. If the quantity supplied is greater than the quantity demanded, then there is a surplus of goods. If the quantity supplied is less than the quantity demanded, the there is a shortage of goods.


Slide39:


Slide40: People remember: 􀂃 10 percent of what they read. 􀂃 20 percent of what they hear. 􀂃 30 percent of what they see. 􀂃 60 percent of what they see, hear, and read!


Using Visuals Effectively: Using Visuals Effectively Read through your material slowly. Does a visual 'scream out' to you. Make a sketch, find a tool to create the visual, scan an image or search the internet for a visual that would demonstrate the concept. Consider the quality of the visual Statistics, quotes, charts, and even cartoons can grab attention, provoke thinking and conversation. Consider the media type transparencies, PowerPoint, printed documents


Using Clip Art: Using Clip Art Don’t let 'pretty' or 'cool' be your criterion for using it. Be consistent with style Make sure it supports your content and your audience Don’t use too much Give your readers clues by using color, arrows, lines, labels, etc… Give Credit Consider Quality


Using Animation: Using Animation Animated graphics (same rules for clip art apply) Animation in a presentation: Be Consistent! Keep it Simple Don’t use too many transitions/ effects Use one effect/ transition Apply a separate effect/ transition for emphasis


Resources: Resources Finding Images – Internet Search Engines (Google Images) Be aware of copyright (Fair Use Act, Teach Act, Digital Rights Act) References: 12 Tips for Creating Better Documents - http://www.microsoft.com/atwork/getworkdone/documents.mspx Using Clip Art/Photos on Presentation Slides http://www.communicateusingtechnology.com/articles/using_clip_art_photo.htm Education World – ClipArt 101 http://www.educationworld.com/a_tech/tech/tech015.shtml


Resources: Resources Tips for giving better presentations - http://www.thinkoutsidetheslide.com/ Articles andamp; Tutorials from presentation experts http://www.presentersuniversity.com/ PowerPoint Tips, Information andamp; Techniques http://www.ellenfinkelstein.com/powerpoint.html


PowerPoint: PowerPoint Brandy Thatcher, Instructional Graphic Designer Instructional Innovation, Faculty Development andamp; Learning Resources Room 239B Phone: 309-694-5306 Email: bthatcher@icc.edu Creating Well-Designed Conference and Meeting Presentations