logging in or signing up SA Budget Training Workshop2007 Roxie Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: (To copy code, click on the text box) Embed: URL: Thumbnail: WordPress Embed Customize Embed The presentation is successfully added In Your Favorites. Views: 55 Category: News & Reports.. License: All Rights Reserved Like it (0) Dislike it (0) Added: September 21, 2007 This Presentation is Public Favorites: 0 Presentation Description No description available. Comments Posting comment... Premium member Presentation Transcript WELCOME TO THE S.A. BUDGET TRAINING WORKSHOP(Please Sign In): WELCOME TO THE S.A. BUDGET TRAINING WORKSHOP (Please Sign In) Getting Started: Getting Started At this budget workshop you will receive information regarding how to: Submit a properly prepared budget request for next year Properly spend SA allocated funding. Rules and regulations of SA Funded Organizations. Finance Policy: Finance Policy Revisions have been made and are pending approval by the Student Association Senate. The updated SA Finance Policy will be available online. Budget Process: Budget Process Due Date & Late Submission: Due Date andamp; Late Submission Budgets are due on the Monday October 8th between 8:00am and 3:30pm in the Student Association Office, Campus Life Building Room 180. A 5% penalty will be taken off the actual allocation for each day late. Organizations will forfeit right to funding if submission is over 20 school days late. Organizations have the opportunity to state cause for failure to submit budget or late submission to the Finance Committee. Submission of Budget: Submission of Budget Turn in Finalized Budget to any of the following people. Treasurer Ricky Garcia Deputy Treasurer Dan Leonard SA Office Manager Melissa Folowell-Vargas Do not forget to obtain evidence of submission! This is your proof of submission After Submission of Budget : After Submission of Budget Contact Melissa Folowell-Vargas, SA Office Manager To schedule a meeting with Finance Committee. You can reach her at (815) 753-0483. Finance Committee Your organization will present its budget request to the Finance Committee. Organizational representative should be able to explain the budget. If no organizational representative attends, the finance committee will proceed accordingly. Every organization is required to present their budget on the date assigned. You will have 10 minutes to explain your budget proposal and 5 minutes for questions and answers. After Finance Committee Presentation : After Finance Committee Presentation Finance Committee will deliberate on the amount of funding an organization should receive. Finance Committee will make their recommendation to Senate. If Senate approves the recommendation you will be notified at a later date of the final allocation that will be awarded for the next fiscal year. Appeals by Organizations : Appeals by Organizations Organizations are able to Express concern about their budget throughout the budgeting process. During the Finance Committee presentation, organizations will have the opportunity to express any concerns they might have. Please contact the SA Treasurer if you would like to know when your organization’s budget will come before the Senate. Budget Rules: Budget Rules Not Eligible For Funding : Not Eligible For Funding No religious organizations will be SA funded. No organizations that are affiliated with political parties or that engage solely in the backing of political causes or candidates will be SA funded. No individual social fraternity or sorority will be considered for SA funding. No organization whose members are receiving academic credit for participation in the organization’s activities will be SA funded. Budget Rules: Budget Rules No pre-professional development organizations will be SA funded. No organization with restrictive membership will be funded. Including but not limited to G.P.A. or certain declared majors. Anything that is not open to all NIU students in good standing will be considered to have restrictive membership. First year organizations are not eligible to receive funding. Organizations that duplicate the efforts of another organization,will not receive funding. Organizations are not allowed to deposit funds into outside accounts. Ex. Banks Advisor: Advisor Each organization must have an advisor. Advisor must be a full-time regular faculty or staff university employee. The role of the advisor is to oversee the organization and make sure it is doing whatever is in the best interest of the organization. Organizations may have more than one advisor, however they may have only one primary advisor who must be registered and approved by the SA. Any advisor changes must be reported to the Student Association within 14 days of the change by submitting an updated Officer Form. Second Year Organizations: Second Year Organizations During the second year of SA recognition, organizations may receive an allocation from the Supplemental Fund. In addition, a second year organization, may ask for funding as an annual budget for next fiscal year. The budget for the first year (third year of recognition) of funding may not exceed four $400. Audit Policy: Audit Policy All Student Association funded organizations will be required to keep an updated general ledger (keep track of how much was allocated, how much spent, and how much is available). Keeping a general ledger will provide information if any discrepancies arise. The S.A. has the right to audit all general ledgers based upon problems, complaints or general inquiries. Any discrepancies should be immediately reported to Suzanne Sedlacek, S.A. Accountant. Your organization will be responsible for any and all over-expenditures. Fiscal Responsibility : Fiscal Responsibility Organizations must plan ahead, gain approval, and be accountable. An organization must have approval, via an expenditure form on any payment request document. Your advisor is responsible to review payment request documents before giving approval for the expenditure. If you make a purchase of items on behalf of your organization and the purchase was not included in the budget for that fiscal year then you may be responsible for payment for that item or service. Obligating monies for services that have not been previously approved may leave you responsible for the bill, not the university. Funding Sources: Funding Sources Funding Options : Funding Options Student Association Funding Generated from Student Activity Fees which all fee paying students contribute to. Funds are allocated in a manner which best serves the NIU student body. Supplemental Funding Only can be used in extraordinary situations. Fundraising Executive Allocation Must contact SA President Supplemental Funding : Supplemental Funding Supplemental Funding is used for : emergency instances for a one-time expenditure. unique, unexpected instances that may occur. May not be used for additional support for regular programs. Supplemental Funding must be approved by SA Senate. Fundraising: Fundraising The organization shall be responsible for depositing the money into their cost center. Raffles, fundraisers, parties, social events, dues, or any event where individuals are charged can be a source of income. Any organizations wishing to sponsor an event that will require a charge needs to gain approval from the S.A. Treasurer. Rollover: Rollover Do you have funds left over at the end of the year? Yes If positive balance at the end of fiscal year then an organization can request funds to roll over. Rollover request form Charging Admission?: Charging Admission? Prior submission to Student Involvement and Leadership Development, and the S.A. Stating the price, location, etc. Event must include tickets. Two tier pricing system. One price for NIU students Another for non-NIU student. Prices for events need to be displayed on ads, handbills, posters, fliers, and at the event location. All revenue from an event must be deposited into an organization’s cost center. Raffles: Raffles All raffles held during the fiscal year must be filed and registered with the city of DeKalb before the event takes place. Call the City Clerk’s Office at 748-2095. Please allow 2 weeks lead time for processing the request. The S.A. Treasurer needs to be informed of all raffles. When you have received notification that you can hold the raffle, the following must be done before it can take place: Raffles: Raffles A list of individuals selling tickets must be provided. The organization must advertise where and when the tickets are being sold and how much the tickets cost. The date or dates of the raffle/s also need to be included. This advertising information must be provided to the Accounting Office if requesting payments or reimbursements through the Accounting office. For contest winners the same rules apply- all advertising information regarding the contest must be provided to the Accounting Office when requesting payment to winners. The S.A. will appoint the individual who will draw the ticket to declare the winner unless the organization has reached agreement otherwise with the S.A. Treasurer. Preparing the Budget: Preparing the Budget Preparing Your Actual Budget Request: The Questions : Preparing Your Actual Budget Request: The Questions All questions must be answered (typed) and included with your budget request. TO BE ACCEPTED, ALL BUDGETS MUST BE PRODUCED USING MICROSOFT EXCEL! What’s in A Name?: What’s in A Name? Many organizations have names that are acronyms, which can be confusing to people who know little about the organization. If your organization’s name is an acronym please list the meaning of each letter. Please list the full name of your organization, as you would have it appear to uninformed people. Past Uses of Student Association Funds: Past Uses of Student Association Funds The Finance Committee will be taking into account: Comparisons of the current budget allocations with present year’s actual expenditures. Whether allocated funds in the past were used for their stated purpose. If the organization ever had a deficit and if so, what were the circumstances? Balance of Programs : Balance of Programs For previously funded organizations, the Finance Committee will examine the timing of events to ensure that a well-balanced program is presented to the student body during both semesters. Well-balanced, well-timed programs are essential. What specific events were sponsored by the organization during the last year? Please include event names, dates, number of attendees and the cost. Number of Students Served : Number of Students Served While the vast majority of programs are not going to appeal to all students, well-attended events are definitely an asset to an organization and the campus. What services do you feel your organization provides? How would you rate them? Adherence to Regulations : Adherence to Regulations All organizations must adhere to the S.A. Constitution and Bylaws, as well as all Financial Policies and Procedures. All funded organizations must also adhere to deadlines set by the Treasurer and/or the Finance Committee. These include but are not limited to: budget requests, conference information, trip reports, and stipulations that are put on budget allocations. Duplication of Efforts: Duplication of Efforts The SA will not fund new organizations whose scope, purpose and/or planned activities are essentially the same as existing organizations. Thus, new such organizations should incorporate their plans into the existing funded organizations. Organizations that already receive funding will under no circumstances receive funding from the S.A. for programs or services that are already provided by the University or other public agencies. Size of the Organization: Size of the Organization Individual members of organizations benefit by being involved in the planning and production of events and providing services. Thus, members receive a greater educational experience than those students who simply attend the event or receive the service. While attendance at an event will be viewed as important, the overriding factor to determine funding will be the documented number of active members in the organization. The Mission Statement: The Mission Statement Why is a mission statement important? It gives your organization a purpose that is readily identifiable in all aspects of your organization. It represents the views of the membership. It outlines the activities of the group and communicates what services your organization provides. It should explain your organization’s reason for being. It should also include input gathered from the organization so it reflects the personality of the group. Last but not least, ' mission statements should motivate potential members to join and serve as a motivating tool for current members.' It is your organization’s mission statement that will appear in your section of the SA website, if you have one. Please make sure your mission statement is grammatically correct, using correct spelling and sentence structure. What are Visions?: What are Visions? They are statements of destinations, an ideal or unique image of the future. An image of what the people of the organization want to become. A vision answers the following questions: What do we want to be, what is the best we can be, what is the ideal future of our organization? When creating a vision you can expect that getting the whole membership to share the vision will be a challenge. Promotion : Promotion Promotion is critical for organizations to succeed. Where you place flyers is important. Where do you advertise? Do you use the Northern Star or EZ System? Northern Star = Expensive EZ System = Free Be creative Be cost effective when trying to promote your organization The History : The History Knowing where you’ve been is as important as where you’re going. Give a brief history of your organization. Do you know how long you have been on campus? How has your organization changed from when it was started? Membership Requirements : Membership Requirements The Student Association is always looking for ways to help promote diversity and equal opportunities, and organizations may require certain abilities or talents of its participants. However, in order to receive funding the right to apply for membership in such an organization must be available to all interested students. All student-funded organizations are open to all. Outside of this, are there any basic requirements that you look for regarding membership? What was your total membership last year? What is your total membership this year? Do members in your organization pay dues? (No SA funded organization shall require students to pay dues to become a member). If so, what are dues collected used for? When dues are collected the S.A. Treasurer needs to be notified. Fundraising : Fundraising In order to ensure that you can provide all of the programs your organization wants, what are some of your fundraising options on and off campus? Do you receive any outside funding? Are you given any type of donations? Do you engage in any fundraising activities such as, food sales, raffles, etc. Departments and Organizations: Departments and Organizations Organizations with activities closely related to the function of departments should first try to obtain funds from those departments. If denied, the organizations must obtain a statement from the department head explaining the refusal. This statement does not guarantee that the organization will receive funding from the S.A. Does your organization help fund any events cosponsored by a department on campus? If so what departments and how much do you provide? Do you receive any money from any departments on campus, if so which ones? Gatherings/Meetings : Gatherings/Meetings It’s always important to have meetings located in places that are accessible to students. Where and when are your meetings held? Problems Encountered : Problems Encountered What were some of the problems your organization ran into while trying to fulfill its goals? How were these problems solved? Conferences, Competitions, Performances : Conferences, Competitions, Performances What did you bring back to the University when you, through your organization, attended any conferences / competitions / performances? What educational value did your members receive from the requested travel? How many students did you take to the event? Food: Food Organizations hold events in many different ways. Does your organization plan to have any catered events? How much did you spend last year on catered events? How much do you intend on spending this year? Is the food you are purchasing ethnic in origin? Justify the increase : Justify the increase The programs and events offered must have significant value to warrant it’s funding when compared to other requests for funding. Organizations normally ask for an increase year after year even though the activities fees that support organizations have not increased. If you are in need of an increase please indicate why, what for specifically, and please list as many details as possible. Include the total amount of the increase. Co-programming: Co-programming Many times organizations decide to plan programs with other organizations in which a common goal is shared. What are the organizations you have worked with in the past and which ones do you plan on working with in the future? How much does your organization give to other organizations, outside programs, and events each semester? Notable Accomplishments : Notable Accomplishments Please list notable accomplishments not previously stated, such as awards or special recognitions. What has your organization achieved in this past year? Elections: Elections All funded organizations must have officers elected by either (1) their membership or (2) the total student body. We recommend that elections take place in the late spring semester so new officers can plan for the fall semester properly. Once the new officers/Executive Board are elected, all officer forms from the S.A. and the University should be updated immediately. Please complete the on-line forms on the SA Website and deliver them to SA office Manager. How does your organization’s elections take place? List Future Equipment Needs: List Future Equipment Needs Items over $100.00 and with a life span greater than 2 years are considered equipment. Now answer the following about the equipment that you want to replace: Purchase date and cost of original equipment (or estimate) Life span of equipment Current condition of equipment *NOTE: ALL EQUIPMENT IS THE PROPERTY OF THE UNIVERSITY Important Issues : Important Issues What are some of the important issues on campus that you feel require the attention of your organization? What might your organization want to do about it? How do you feel student government as a whole can make this happen? Recent Programs : Recent Programs Show fliers from programs that you have already completed and inform the Finance Committee of what programs you are planning. This will allow the F.C. members to analyze your programs closer, which will provide us a better insight of what is being done in your organization. BUDGET SUBMISSION: BUDGET SUBMISSION Budget copies submitted should be sets of stapled sheets of paper which contain the information outlined in this presentation. Please do not use binders, folders, or other types of fasteners or paper holders when submitting your budget copies. These submissions take a lot of shelf space and are easier to store and handle if they are stacks of stapled sets. PREPARING YOUR ACTUAL BUDGET REQUEST: THE FORMS: PREPARING YOUR ACTUAL BUDGET REQUEST: THE FORMS All forms are available online at www.sa.niu.edu All forms must be completed (Typed) and included with your budget request. 2 copies of your budget request must be submitted in addition to the original which must be in a sheet protector. Also send an electronic copy of your budget request and answers to a134915@wpo.cso.niu.edu andamp; cc Rgarcia@niu.edu. Eliminating 17 copies requirement. All budgets must be produced in Microsoft Excel! Budget Preparation Policies: Budget Preparation Policies Conference Policy : Conference Policy When groups go to competitions/performances, they go with the intent to represent the University along with the student body. Funds for travel may be allocated when members of the organization submit the proper paperwork in a timely fashion. Organizations that request to attend a conference when preparing their budget must include the following items and guidelines, prior to requesting reimbursements for the conference: Conference Policy : Conference Policy Submit copies of the brochure or detailed literature which contains a full description of the conference along with the dates, times and cost of the entire trip, including: lodging, registration fees, travel costs, and meal costs that might be incurred. To be reimbursed for travel expenses: Conference or retreat attendance must have been approved by the SA Senate to be eligible for reimbursement. The reimbursement amount must be within the approved budgeted amount. Keep an official detailed record, and receipts, of all expenses made. This should include a list of names of attendees when people are together for meals, for example, or to attend various events for which you are expecting reimbursement. Complete an NIU travel voucher immediately after returning from the conference. Available at http://www.finfacil.niu.edu/accounting/accountingoffice.htm Promotional Items: Promotional Items Customized promotional items such as, jackets, shirts, t-shirts (uniform shirts), cups, key rings, etc. must have the approval from the S.A. Treasurer prior to purchasing the items. If approval is not granted prior to the purchase of these items, organizations may not be reimbursed. Equipment: Equipment For our procurement purposes, equipment is defined as a durable commodity that lasts 2 years or more and cost over $100. All equipment must be purchased using a Purchase Order Requisition (budget line 880), processed by the NIU Accounting Department and the NIU Procurement Services Department. For example in the past, several organizations have purchased banners that cost over $100 and are expected to last longer than 2 years. Such banners should be purchased using the PO Requisition form. Equipment: Equipment Equipment purchased with student activity fees may only be loaned to another recognized organization. The receiving organization will be liable for any repairs and/ or replacement in the event the equipment is damaged or lost while on loan. All such loans must be made using a written agreement between both organizations. Equipment : Equipment All equipment purchased by student organizations using Student Association Funds are the property of Northern Illinois University. The student organization will be held accountable for any equipment purchased. The S.A. has the right to require organizations to store any equipment purchased with student fees in a specific place over breaks, holidays etc. Contracts: Contracts Students may not solely enter into or agree to any contracts for speakers, speaker’s agency, entertainment groups, etc. All contracts must be signed by the Director of Student Involvement andamp; Leadership Development. (SILD) Only an authorized University Official can enter into a contract. If proper approval was not granted for a speaker, speaker’s agency, entertainment groups, etc., the organization and its officers can be held personally liable for the contract fees. All contracts must be approved through NIU’s Legal Council. Contracts: Contracts Contracts must be attached to a completed Purchase Order Requisition and submitted to the SA Accountant for processing. (Account #680050) The Procurement Services department will forward contract documents to Legal Council for their review and approval as part of the Procurement Services process. Contractual Services: Contractual Services Organizations should never pay for Contractual services and then seek reimbursement. Invoices should bill NIU. If the organization goes ahead and pays they may not be reimbursed. Before contracting an NIU student who is a foreign national the organization must gain written approval from the International Students Office. Any NIU employee is paid using the Additional Pay form. The SA Accountant processes this form. Correct Invoice: Correct Invoice Incorrect Invoice: Incorrect Invoice Spending Rules: Spending Rules Tax Reimbursement: Tax Reimbursement Northern Illinois University is a tax exempt entity Organizations can request a copy of the university’s tax exemption from the SA accountant. If $100 or more is spent in a single day and sales tax was paid, none of the sales tax paid will be reimbursed. Cards, Flowers,Candy, Giftcards!! : Cards, Flowers,Candy, Giftcards!! Please note that university policy does not allow for the purchase of cards, flowers, and candy for the occasions of marriage, birth, death, illness, etc. from university funds. Exceptions to this policy must be approved through the appropriate vice president. Northern Illinois University does not reimburse organizations for the purchase of gift cards. Spending Forms: Spending Forms Check Request Honorarium Request Purchase Order Requisition Travel Voucher Check Request: Check Request Available on the Accounting Website There is an instruction tab included with any of the payment request forms Allow for at least 2 weeks lead time Required Documents: If payment is to a vendor, an invoice that bills NIU is required If Payment is for a food purchase or catered food then the travel andamp; food form is required. If for reimbursement, a detailed receipt is required along with proof of payment. Receipts : Receipts Detailed Not Detailed Honorarium Request: Honorarium Request Available on the Accounting Website Now is part of the check request form. Allow for 2 – 4 weeks lead time Required Documents: Independent Contractor Certified Work Statement W-9 or a Foreign National Information Form The Honorarium form is used when an individual is providing a one time contractual service without a contract. The intent is to show appreciation for participation in University educational, research, or public service activities or events. Purchase Order Requisition: Purchase Order Requisition Available on the Accounting Website Allow for 4 – 6 weeks lead time Required when: Ordering goods, or have a contract. Purchasing equipment over $100. Reimbursement is over $1,000 to an individual. Contractual Services cost is greater then $1,000. Once an invoice comes in for an already approved purchase order, forward the invoice to the SA Accountant. Travel Voucher : Travel Voucher Available on the Accounting Website Required Documents: Detail receipts for all meals, lodging, and auto expense during the travel period. Food/Travel Form Travel Voucher: Travel Voucher Key Points to Remember: Multiple trips may be combined on one travel voucher. However, each arrival destination involving airfare or lodging should be on a separate line of the voucher. Insurance on car rentals will not be reimbursed. A per diem allowance is allowed only when the travel period includes overnight lodging or is 18 hours or more. The per diem allowance for travel on official business consists of the following elements and may be authorized and approved within the following maximums (Business Procedure Manual 4-30) : Within the State of Illinois, $28.00; Outside the State of Illinois, $32.00 to cover the following: The cost of meals Gratuities related to food Room service and other hotel meal/refreshment services. Receipts do not need to be submitted to support this allowance. Slide76: Refer to the Accounting and Procurement Form Usage and Supporting Documentation Guidelines at http://www.finfacil.niu.edu/Accounting/AccountingOffice.htm Note: All forms must be typed online and then printed. Accounting will not accept handwritten forms. Accounting also requires all vendor information printed from the vendor because the office is responsible to make sure NIU’s money is going to the correct vendor address. For organizations requesting a travel reimbursement, complete a travel voucher form available at the above website. Obtain your Faculty Advisor’s signature on the form and obtain the proper support needed (i.e. original receipts, invoice, W-9, contract, etc.) The proper support should be able to provide anyone in the Accounting Office the following information: (5 W’s – Who, What, Where, When, and Why)* a. Who purchased the item? b. What was purchased? c. Where was the item purchased? d. When was the item purchased? e. Why was the item purchased? *Note: If your supporting documents do not provide this information, then more than likely you will need to provide additional documentation or obtain a more descriptive document from the vendor. Bring the accounting form and support to the SA Accountant Office in CLB190L. Plan ahead by allowing at least 2 weeks for processing check request payments, 4 weeks for Purchase Order Requisitions. Keep copies of all paperwork submitted for your records. Keep track of your budget so that you will not incur a deficit at the end of the fiscal year. Notes on Completing Payment Request Documents Miscellaneous : Miscellaneous Payments:Recognized Groups: Payments: Recognized Groups When an SA recognized but not funded group wants to use NIU facilities for an event, rent a room at HSC for example, the organization must have a 'customer number' assigned by Accounts Receivable. To get one, 2 officers, the Treasurer and President or Treasurer and Vice President must go to the A/R Office in Swen Parson, present picture ID’s, and sign an agreement to pay bills if the organization defaults in bill payment. The customer number is what is used to bill you for facility rental. Unpaid Bills And Unauthorized Charges : Unpaid Bills And Unauthorized Charges A bill incurred by an organization should be settled no more than 30 days after the event or after receipt of the bill. If an SA funded or SA recognized organization is found to have outstanding bills (over 30 days old) or unauthorized charges the following steps will occur: If the Student Association is aware that a bill exists, the organization must submit a written explanation to the SA Treasurer of why the bill was not paid. Unpaid Bills And Unauthorized Charges: Unpaid Bills And Unauthorized Charges Step #2 If the bill remains unpaid even after contact, the organization’s account(s) will be unavailable to the organization and the organization will be suspended until the bill is settled. If another account established by the organization outside of the University has been setup then the organization will be required to pay the money owed using funds from that account first. If there is only one existing account, which would be an organization’s allocation, then the funds will be removed and the bill will be paid. Unpaid Bills And Unauthorized Charges: Unpaid Bills And Unauthorized Charges Step #3 If funds are not sufficient in your current SA cost center to settle the bill, other sources of funding must be found. The remaining funds, if any, will be frozen and the organization will be suspended until the next set of officers are elected and the money is repaid. If the organization is in deficit at the end of the year, that deficit amount will be subtracted from the next SA allocation granted the organization. Unpaid Bills And Unauthorized Charges: Unpaid Bills And Unauthorized Charges Stage #3 cont. An organization being suspended means the following: There shall be no events conducted by your organization except for business meetings. You are restricted from co-sponsorship, receiving supplemental funding, parties, entertainment of any kind, socials, social events, programs. No organizational events will take place until the funds have been raised from outside sources and the bill is paid in full. Campus Security : Campus Security Any Student Association (SA) Recognized AND Student Association (SA) Funded student organization with a budget of $3,000 or more and Any Greek lettered organization that is recognized by one of the four councils on campus (IFC, CPC, NPHC, MGC) are eligible for Campus Security services. An application for the campus security fund will be obtained from the Student Association office in the Campus Life Building Suite 180 or on the Student Association website at http://www.sa.niu.edu. CONTACT INFORMATION: CONTACT INFORMATION Ricky Garcia SA Treasurer Office Hours Mon 11-1 Tues 12:30-3 Wed 9-12 Thurs 12:30-3 Fri By Appt. 815-753-1617 Rgarcia@niu.edu Contact Information: Contact Information Dan Leonard SA Deputy Treasurer A132661@wpo.cso.niu.edu CONTACT INFORMATION: CONTACT INFORMATION Suzanne Sedlacek SA Accountant Monday – Friday 8-4:30 815-753-5204 Ssedlace@niu.edu CONTACT INFORMATION: CONTACT INFORMATION Chintan Vora Graduate Assistant for Accounting 815-752-1779 CVora@niu.edu Sign In!!!: Sign In!!! If you haven’t do so already. You do not have the permission to view this presentation. In order to view it, please contact the author of the presentation.
SA Budget Training Workshop2007 Roxie Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: (To copy code, click on the text box) Embed: URL: Thumbnail: WordPress Embed Customize Embed The presentation is successfully added In Your Favorites. Views: 55 Category: News & Reports.. License: All Rights Reserved Like it (0) Dislike it (0) Added: September 21, 2007 This Presentation is Public Favorites: 0 Presentation Description No description available. Comments Posting comment... Premium member Presentation Transcript WELCOME TO THE S.A. BUDGET TRAINING WORKSHOP(Please Sign In): WELCOME TO THE S.A. BUDGET TRAINING WORKSHOP (Please Sign In) Getting Started: Getting Started At this budget workshop you will receive information regarding how to: Submit a properly prepared budget request for next year Properly spend SA allocated funding. Rules and regulations of SA Funded Organizations. Finance Policy: Finance Policy Revisions have been made and are pending approval by the Student Association Senate. The updated SA Finance Policy will be available online. Budget Process: Budget Process Due Date & Late Submission: Due Date andamp; Late Submission Budgets are due on the Monday October 8th between 8:00am and 3:30pm in the Student Association Office, Campus Life Building Room 180. A 5% penalty will be taken off the actual allocation for each day late. Organizations will forfeit right to funding if submission is over 20 school days late. Organizations have the opportunity to state cause for failure to submit budget or late submission to the Finance Committee. Submission of Budget: Submission of Budget Turn in Finalized Budget to any of the following people. Treasurer Ricky Garcia Deputy Treasurer Dan Leonard SA Office Manager Melissa Folowell-Vargas Do not forget to obtain evidence of submission! This is your proof of submission After Submission of Budget : After Submission of Budget Contact Melissa Folowell-Vargas, SA Office Manager To schedule a meeting with Finance Committee. You can reach her at (815) 753-0483. Finance Committee Your organization will present its budget request to the Finance Committee. Organizational representative should be able to explain the budget. If no organizational representative attends, the finance committee will proceed accordingly. Every organization is required to present their budget on the date assigned. You will have 10 minutes to explain your budget proposal and 5 minutes for questions and answers. After Finance Committee Presentation : After Finance Committee Presentation Finance Committee will deliberate on the amount of funding an organization should receive. Finance Committee will make their recommendation to Senate. If Senate approves the recommendation you will be notified at a later date of the final allocation that will be awarded for the next fiscal year. Appeals by Organizations : Appeals by Organizations Organizations are able to Express concern about their budget throughout the budgeting process. During the Finance Committee presentation, organizations will have the opportunity to express any concerns they might have. Please contact the SA Treasurer if you would like to know when your organization’s budget will come before the Senate. Budget Rules: Budget Rules Not Eligible For Funding : Not Eligible For Funding No religious organizations will be SA funded. No organizations that are affiliated with political parties or that engage solely in the backing of political causes or candidates will be SA funded. No individual social fraternity or sorority will be considered for SA funding. No organization whose members are receiving academic credit for participation in the organization’s activities will be SA funded. Budget Rules: Budget Rules No pre-professional development organizations will be SA funded. No organization with restrictive membership will be funded. Including but not limited to G.P.A. or certain declared majors. Anything that is not open to all NIU students in good standing will be considered to have restrictive membership. First year organizations are not eligible to receive funding. Organizations that duplicate the efforts of another organization,will not receive funding. Organizations are not allowed to deposit funds into outside accounts. Ex. Banks Advisor: Advisor Each organization must have an advisor. Advisor must be a full-time regular faculty or staff university employee. The role of the advisor is to oversee the organization and make sure it is doing whatever is in the best interest of the organization. Organizations may have more than one advisor, however they may have only one primary advisor who must be registered and approved by the SA. Any advisor changes must be reported to the Student Association within 14 days of the change by submitting an updated Officer Form. Second Year Organizations: Second Year Organizations During the second year of SA recognition, organizations may receive an allocation from the Supplemental Fund. In addition, a second year organization, may ask for funding as an annual budget for next fiscal year. The budget for the first year (third year of recognition) of funding may not exceed four $400. Audit Policy: Audit Policy All Student Association funded organizations will be required to keep an updated general ledger (keep track of how much was allocated, how much spent, and how much is available). Keeping a general ledger will provide information if any discrepancies arise. The S.A. has the right to audit all general ledgers based upon problems, complaints or general inquiries. Any discrepancies should be immediately reported to Suzanne Sedlacek, S.A. Accountant. Your organization will be responsible for any and all over-expenditures. Fiscal Responsibility : Fiscal Responsibility Organizations must plan ahead, gain approval, and be accountable. An organization must have approval, via an expenditure form on any payment request document. Your advisor is responsible to review payment request documents before giving approval for the expenditure. If you make a purchase of items on behalf of your organization and the purchase was not included in the budget for that fiscal year then you may be responsible for payment for that item or service. Obligating monies for services that have not been previously approved may leave you responsible for the bill, not the university. Funding Sources: Funding Sources Funding Options : Funding Options Student Association Funding Generated from Student Activity Fees which all fee paying students contribute to. Funds are allocated in a manner which best serves the NIU student body. Supplemental Funding Only can be used in extraordinary situations. Fundraising Executive Allocation Must contact SA President Supplemental Funding : Supplemental Funding Supplemental Funding is used for : emergency instances for a one-time expenditure. unique, unexpected instances that may occur. May not be used for additional support for regular programs. Supplemental Funding must be approved by SA Senate. Fundraising: Fundraising The organization shall be responsible for depositing the money into their cost center. Raffles, fundraisers, parties, social events, dues, or any event where individuals are charged can be a source of income. Any organizations wishing to sponsor an event that will require a charge needs to gain approval from the S.A. Treasurer. Rollover: Rollover Do you have funds left over at the end of the year? Yes If positive balance at the end of fiscal year then an organization can request funds to roll over. Rollover request form Charging Admission?: Charging Admission? Prior submission to Student Involvement and Leadership Development, and the S.A. Stating the price, location, etc. Event must include tickets. Two tier pricing system. One price for NIU students Another for non-NIU student. Prices for events need to be displayed on ads, handbills, posters, fliers, and at the event location. All revenue from an event must be deposited into an organization’s cost center. Raffles: Raffles All raffles held during the fiscal year must be filed and registered with the city of DeKalb before the event takes place. Call the City Clerk’s Office at 748-2095. Please allow 2 weeks lead time for processing the request. The S.A. Treasurer needs to be informed of all raffles. When you have received notification that you can hold the raffle, the following must be done before it can take place: Raffles: Raffles A list of individuals selling tickets must be provided. The organization must advertise where and when the tickets are being sold and how much the tickets cost. The date or dates of the raffle/s also need to be included. This advertising information must be provided to the Accounting Office if requesting payments or reimbursements through the Accounting office. For contest winners the same rules apply- all advertising information regarding the contest must be provided to the Accounting Office when requesting payment to winners. The S.A. will appoint the individual who will draw the ticket to declare the winner unless the organization has reached agreement otherwise with the S.A. Treasurer. Preparing the Budget: Preparing the Budget Preparing Your Actual Budget Request: The Questions : Preparing Your Actual Budget Request: The Questions All questions must be answered (typed) and included with your budget request. TO BE ACCEPTED, ALL BUDGETS MUST BE PRODUCED USING MICROSOFT EXCEL! What’s in A Name?: What’s in A Name? Many organizations have names that are acronyms, which can be confusing to people who know little about the organization. If your organization’s name is an acronym please list the meaning of each letter. Please list the full name of your organization, as you would have it appear to uninformed people. Past Uses of Student Association Funds: Past Uses of Student Association Funds The Finance Committee will be taking into account: Comparisons of the current budget allocations with present year’s actual expenditures. Whether allocated funds in the past were used for their stated purpose. If the organization ever had a deficit and if so, what were the circumstances? Balance of Programs : Balance of Programs For previously funded organizations, the Finance Committee will examine the timing of events to ensure that a well-balanced program is presented to the student body during both semesters. Well-balanced, well-timed programs are essential. What specific events were sponsored by the organization during the last year? Please include event names, dates, number of attendees and the cost. Number of Students Served : Number of Students Served While the vast majority of programs are not going to appeal to all students, well-attended events are definitely an asset to an organization and the campus. What services do you feel your organization provides? How would you rate them? Adherence to Regulations : Adherence to Regulations All organizations must adhere to the S.A. Constitution and Bylaws, as well as all Financial Policies and Procedures. All funded organizations must also adhere to deadlines set by the Treasurer and/or the Finance Committee. These include but are not limited to: budget requests, conference information, trip reports, and stipulations that are put on budget allocations. Duplication of Efforts: Duplication of Efforts The SA will not fund new organizations whose scope, purpose and/or planned activities are essentially the same as existing organizations. Thus, new such organizations should incorporate their plans into the existing funded organizations. Organizations that already receive funding will under no circumstances receive funding from the S.A. for programs or services that are already provided by the University or other public agencies. Size of the Organization: Size of the Organization Individual members of organizations benefit by being involved in the planning and production of events and providing services. Thus, members receive a greater educational experience than those students who simply attend the event or receive the service. While attendance at an event will be viewed as important, the overriding factor to determine funding will be the documented number of active members in the organization. The Mission Statement: The Mission Statement Why is a mission statement important? It gives your organization a purpose that is readily identifiable in all aspects of your organization. It represents the views of the membership. It outlines the activities of the group and communicates what services your organization provides. It should explain your organization’s reason for being. It should also include input gathered from the organization so it reflects the personality of the group. Last but not least, ' mission statements should motivate potential members to join and serve as a motivating tool for current members.' It is your organization’s mission statement that will appear in your section of the SA website, if you have one. Please make sure your mission statement is grammatically correct, using correct spelling and sentence structure. What are Visions?: What are Visions? They are statements of destinations, an ideal or unique image of the future. An image of what the people of the organization want to become. A vision answers the following questions: What do we want to be, what is the best we can be, what is the ideal future of our organization? When creating a vision you can expect that getting the whole membership to share the vision will be a challenge. Promotion : Promotion Promotion is critical for organizations to succeed. Where you place flyers is important. Where do you advertise? Do you use the Northern Star or EZ System? Northern Star = Expensive EZ System = Free Be creative Be cost effective when trying to promote your organization The History : The History Knowing where you’ve been is as important as where you’re going. Give a brief history of your organization. Do you know how long you have been on campus? How has your organization changed from when it was started? Membership Requirements : Membership Requirements The Student Association is always looking for ways to help promote diversity and equal opportunities, and organizations may require certain abilities or talents of its participants. However, in order to receive funding the right to apply for membership in such an organization must be available to all interested students. All student-funded organizations are open to all. Outside of this, are there any basic requirements that you look for regarding membership? What was your total membership last year? What is your total membership this year? Do members in your organization pay dues? (No SA funded organization shall require students to pay dues to become a member). If so, what are dues collected used for? When dues are collected the S.A. Treasurer needs to be notified. Fundraising : Fundraising In order to ensure that you can provide all of the programs your organization wants, what are some of your fundraising options on and off campus? Do you receive any outside funding? Are you given any type of donations? Do you engage in any fundraising activities such as, food sales, raffles, etc. Departments and Organizations: Departments and Organizations Organizations with activities closely related to the function of departments should first try to obtain funds from those departments. If denied, the organizations must obtain a statement from the department head explaining the refusal. This statement does not guarantee that the organization will receive funding from the S.A. Does your organization help fund any events cosponsored by a department on campus? If so what departments and how much do you provide? Do you receive any money from any departments on campus, if so which ones? Gatherings/Meetings : Gatherings/Meetings It’s always important to have meetings located in places that are accessible to students. Where and when are your meetings held? Problems Encountered : Problems Encountered What were some of the problems your organization ran into while trying to fulfill its goals? How were these problems solved? Conferences, Competitions, Performances : Conferences, Competitions, Performances What did you bring back to the University when you, through your organization, attended any conferences / competitions / performances? What educational value did your members receive from the requested travel? How many students did you take to the event? Food: Food Organizations hold events in many different ways. Does your organization plan to have any catered events? How much did you spend last year on catered events? How much do you intend on spending this year? Is the food you are purchasing ethnic in origin? Justify the increase : Justify the increase The programs and events offered must have significant value to warrant it’s funding when compared to other requests for funding. Organizations normally ask for an increase year after year even though the activities fees that support organizations have not increased. If you are in need of an increase please indicate why, what for specifically, and please list as many details as possible. Include the total amount of the increase. Co-programming: Co-programming Many times organizations decide to plan programs with other organizations in which a common goal is shared. What are the organizations you have worked with in the past and which ones do you plan on working with in the future? How much does your organization give to other organizations, outside programs, and events each semester? Notable Accomplishments : Notable Accomplishments Please list notable accomplishments not previously stated, such as awards or special recognitions. What has your organization achieved in this past year? Elections: Elections All funded organizations must have officers elected by either (1) their membership or (2) the total student body. We recommend that elections take place in the late spring semester so new officers can plan for the fall semester properly. Once the new officers/Executive Board are elected, all officer forms from the S.A. and the University should be updated immediately. Please complete the on-line forms on the SA Website and deliver them to SA office Manager. How does your organization’s elections take place? List Future Equipment Needs: List Future Equipment Needs Items over $100.00 and with a life span greater than 2 years are considered equipment. Now answer the following about the equipment that you want to replace: Purchase date and cost of original equipment (or estimate) Life span of equipment Current condition of equipment *NOTE: ALL EQUIPMENT IS THE PROPERTY OF THE UNIVERSITY Important Issues : Important Issues What are some of the important issues on campus that you feel require the attention of your organization? What might your organization want to do about it? How do you feel student government as a whole can make this happen? Recent Programs : Recent Programs Show fliers from programs that you have already completed and inform the Finance Committee of what programs you are planning. This will allow the F.C. members to analyze your programs closer, which will provide us a better insight of what is being done in your organization. BUDGET SUBMISSION: BUDGET SUBMISSION Budget copies submitted should be sets of stapled sheets of paper which contain the information outlined in this presentation. Please do not use binders, folders, or other types of fasteners or paper holders when submitting your budget copies. These submissions take a lot of shelf space and are easier to store and handle if they are stacks of stapled sets. PREPARING YOUR ACTUAL BUDGET REQUEST: THE FORMS: PREPARING YOUR ACTUAL BUDGET REQUEST: THE FORMS All forms are available online at www.sa.niu.edu All forms must be completed (Typed) and included with your budget request. 2 copies of your budget request must be submitted in addition to the original which must be in a sheet protector. Also send an electronic copy of your budget request and answers to a134915@wpo.cso.niu.edu andamp; cc Rgarcia@niu.edu. Eliminating 17 copies requirement. All budgets must be produced in Microsoft Excel! Budget Preparation Policies: Budget Preparation Policies Conference Policy : Conference Policy When groups go to competitions/performances, they go with the intent to represent the University along with the student body. Funds for travel may be allocated when members of the organization submit the proper paperwork in a timely fashion. Organizations that request to attend a conference when preparing their budget must include the following items and guidelines, prior to requesting reimbursements for the conference: Conference Policy : Conference Policy Submit copies of the brochure or detailed literature which contains a full description of the conference along with the dates, times and cost of the entire trip, including: lodging, registration fees, travel costs, and meal costs that might be incurred. To be reimbursed for travel expenses: Conference or retreat attendance must have been approved by the SA Senate to be eligible for reimbursement. The reimbursement amount must be within the approved budgeted amount. Keep an official detailed record, and receipts, of all expenses made. This should include a list of names of attendees when people are together for meals, for example, or to attend various events for which you are expecting reimbursement. Complete an NIU travel voucher immediately after returning from the conference. Available at http://www.finfacil.niu.edu/accounting/accountingoffice.htm Promotional Items: Promotional Items Customized promotional items such as, jackets, shirts, t-shirts (uniform shirts), cups, key rings, etc. must have the approval from the S.A. Treasurer prior to purchasing the items. If approval is not granted prior to the purchase of these items, organizations may not be reimbursed. Equipment: Equipment For our procurement purposes, equipment is defined as a durable commodity that lasts 2 years or more and cost over $100. All equipment must be purchased using a Purchase Order Requisition (budget line 880), processed by the NIU Accounting Department and the NIU Procurement Services Department. For example in the past, several organizations have purchased banners that cost over $100 and are expected to last longer than 2 years. Such banners should be purchased using the PO Requisition form. Equipment: Equipment Equipment purchased with student activity fees may only be loaned to another recognized organization. The receiving organization will be liable for any repairs and/ or replacement in the event the equipment is damaged or lost while on loan. All such loans must be made using a written agreement between both organizations. Equipment : Equipment All equipment purchased by student organizations using Student Association Funds are the property of Northern Illinois University. The student organization will be held accountable for any equipment purchased. The S.A. has the right to require organizations to store any equipment purchased with student fees in a specific place over breaks, holidays etc. Contracts: Contracts Students may not solely enter into or agree to any contracts for speakers, speaker’s agency, entertainment groups, etc. All contracts must be signed by the Director of Student Involvement andamp; Leadership Development. (SILD) Only an authorized University Official can enter into a contract. If proper approval was not granted for a speaker, speaker’s agency, entertainment groups, etc., the organization and its officers can be held personally liable for the contract fees. All contracts must be approved through NIU’s Legal Council. Contracts: Contracts Contracts must be attached to a completed Purchase Order Requisition and submitted to the SA Accountant for processing. (Account #680050) The Procurement Services department will forward contract documents to Legal Council for their review and approval as part of the Procurement Services process. Contractual Services: Contractual Services Organizations should never pay for Contractual services and then seek reimbursement. Invoices should bill NIU. If the organization goes ahead and pays they may not be reimbursed. Before contracting an NIU student who is a foreign national the organization must gain written approval from the International Students Office. Any NIU employee is paid using the Additional Pay form. The SA Accountant processes this form. Correct Invoice: Correct Invoice Incorrect Invoice: Incorrect Invoice Spending Rules: Spending Rules Tax Reimbursement: Tax Reimbursement Northern Illinois University is a tax exempt entity Organizations can request a copy of the university’s tax exemption from the SA accountant. If $100 or more is spent in a single day and sales tax was paid, none of the sales tax paid will be reimbursed. Cards, Flowers,Candy, Giftcards!! : Cards, Flowers,Candy, Giftcards!! Please note that university policy does not allow for the purchase of cards, flowers, and candy for the occasions of marriage, birth, death, illness, etc. from university funds. Exceptions to this policy must be approved through the appropriate vice president. Northern Illinois University does not reimburse organizations for the purchase of gift cards. Spending Forms: Spending Forms Check Request Honorarium Request Purchase Order Requisition Travel Voucher Check Request: Check Request Available on the Accounting Website There is an instruction tab included with any of the payment request forms Allow for at least 2 weeks lead time Required Documents: If payment is to a vendor, an invoice that bills NIU is required If Payment is for a food purchase or catered food then the travel andamp; food form is required. If for reimbursement, a detailed receipt is required along with proof of payment. Receipts : Receipts Detailed Not Detailed Honorarium Request: Honorarium Request Available on the Accounting Website Now is part of the check request form. Allow for 2 – 4 weeks lead time Required Documents: Independent Contractor Certified Work Statement W-9 or a Foreign National Information Form The Honorarium form is used when an individual is providing a one time contractual service without a contract. The intent is to show appreciation for participation in University educational, research, or public service activities or events. Purchase Order Requisition: Purchase Order Requisition Available on the Accounting Website Allow for 4 – 6 weeks lead time Required when: Ordering goods, or have a contract. Purchasing equipment over $100. Reimbursement is over $1,000 to an individual. Contractual Services cost is greater then $1,000. Once an invoice comes in for an already approved purchase order, forward the invoice to the SA Accountant. Travel Voucher : Travel Voucher Available on the Accounting Website Required Documents: Detail receipts for all meals, lodging, and auto expense during the travel period. Food/Travel Form Travel Voucher: Travel Voucher Key Points to Remember: Multiple trips may be combined on one travel voucher. However, each arrival destination involving airfare or lodging should be on a separate line of the voucher. Insurance on car rentals will not be reimbursed. A per diem allowance is allowed only when the travel period includes overnight lodging or is 18 hours or more. The per diem allowance for travel on official business consists of the following elements and may be authorized and approved within the following maximums (Business Procedure Manual 4-30) : Within the State of Illinois, $28.00; Outside the State of Illinois, $32.00 to cover the following: The cost of meals Gratuities related to food Room service and other hotel meal/refreshment services. Receipts do not need to be submitted to support this allowance. Slide76: Refer to the Accounting and Procurement Form Usage and Supporting Documentation Guidelines at http://www.finfacil.niu.edu/Accounting/AccountingOffice.htm Note: All forms must be typed online and then printed. Accounting will not accept handwritten forms. Accounting also requires all vendor information printed from the vendor because the office is responsible to make sure NIU’s money is going to the correct vendor address. For organizations requesting a travel reimbursement, complete a travel voucher form available at the above website. Obtain your Faculty Advisor’s signature on the form and obtain the proper support needed (i.e. original receipts, invoice, W-9, contract, etc.) The proper support should be able to provide anyone in the Accounting Office the following information: (5 W’s – Who, What, Where, When, and Why)* a. Who purchased the item? b. What was purchased? c. Where was the item purchased? d. When was the item purchased? e. Why was the item purchased? *Note: If your supporting documents do not provide this information, then more than likely you will need to provide additional documentation or obtain a more descriptive document from the vendor. Bring the accounting form and support to the SA Accountant Office in CLB190L. Plan ahead by allowing at least 2 weeks for processing check request payments, 4 weeks for Purchase Order Requisitions. Keep copies of all paperwork submitted for your records. Keep track of your budget so that you will not incur a deficit at the end of the fiscal year. Notes on Completing Payment Request Documents Miscellaneous : Miscellaneous Payments:Recognized Groups: Payments: Recognized Groups When an SA recognized but not funded group wants to use NIU facilities for an event, rent a room at HSC for example, the organization must have a 'customer number' assigned by Accounts Receivable. To get one, 2 officers, the Treasurer and President or Treasurer and Vice President must go to the A/R Office in Swen Parson, present picture ID’s, and sign an agreement to pay bills if the organization defaults in bill payment. The customer number is what is used to bill you for facility rental. Unpaid Bills And Unauthorized Charges : Unpaid Bills And Unauthorized Charges A bill incurred by an organization should be settled no more than 30 days after the event or after receipt of the bill. If an SA funded or SA recognized organization is found to have outstanding bills (over 30 days old) or unauthorized charges the following steps will occur: If the Student Association is aware that a bill exists, the organization must submit a written explanation to the SA Treasurer of why the bill was not paid. Unpaid Bills And Unauthorized Charges: Unpaid Bills And Unauthorized Charges Step #2 If the bill remains unpaid even after contact, the organization’s account(s) will be unavailable to the organization and the organization will be suspended until the bill is settled. If another account established by the organization outside of the University has been setup then the organization will be required to pay the money owed using funds from that account first. If there is only one existing account, which would be an organization’s allocation, then the funds will be removed and the bill will be paid. Unpaid Bills And Unauthorized Charges: Unpaid Bills And Unauthorized Charges Step #3 If funds are not sufficient in your current SA cost center to settle the bill, other sources of funding must be found. The remaining funds, if any, will be frozen and the organization will be suspended until the next set of officers are elected and the money is repaid. If the organization is in deficit at the end of the year, that deficit amount will be subtracted from the next SA allocation granted the organization. Unpaid Bills And Unauthorized Charges: Unpaid Bills And Unauthorized Charges Stage #3 cont. An organization being suspended means the following: There shall be no events conducted by your organization except for business meetings. You are restricted from co-sponsorship, receiving supplemental funding, parties, entertainment of any kind, socials, social events, programs. No organizational events will take place until the funds have been raised from outside sources and the bill is paid in full. Campus Security : Campus Security Any Student Association (SA) Recognized AND Student Association (SA) Funded student organization with a budget of $3,000 or more and Any Greek lettered organization that is recognized by one of the four councils on campus (IFC, CPC, NPHC, MGC) are eligible for Campus Security services. An application for the campus security fund will be obtained from the Student Association office in the Campus Life Building Suite 180 or on the Student Association website at http://www.sa.niu.edu. CONTACT INFORMATION: CONTACT INFORMATION Ricky Garcia SA Treasurer Office Hours Mon 11-1 Tues 12:30-3 Wed 9-12 Thurs 12:30-3 Fri By Appt. 815-753-1617 Rgarcia@niu.edu Contact Information: Contact Information Dan Leonard SA Deputy Treasurer A132661@wpo.cso.niu.edu CONTACT INFORMATION: CONTACT INFORMATION Suzanne Sedlacek SA Accountant Monday – Friday 8-4:30 815-753-5204 Ssedlace@niu.edu CONTACT INFORMATION: CONTACT INFORMATION Chintan Vora Graduate Assistant for Accounting 815-752-1779 CVora@niu.edu Sign In!!!: Sign In!!! If you haven’t do so already.