malvine weber

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LEAF Linking and Exploring Authority Files An Introduction Jutta Weber Staatsbibliothek zu Berlin

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LEAF To be funded by the European Commission under the 5th framework IST programme (DG XIII) Start: spring 2001 End: spring 2004

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The desiderata 1. There is no overall use of authority information 2. There are not enough cooperation structures in Europe which allow for a common responsibility for information in the cultural heritage sector

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The Actual Preconditions

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Authority Information 1. There is no common authority data usage in libraries, archives and museums 2. There is no commonly accepted data model for authority information in Europe 3. There is no suitable presentation of authority information for the direct benefit of end users

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European Cooperation structures Establishing a Common responsibility 1. There is not enough practical common responsibility for information services in libraries, archives and museums 2. There is not enough practical common responsibility for information services in Europe 3. There is not enough practical benefit of end users

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The answer LEAF

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LEAF - objective 1 LEAF will develop a model architecture for a distributed search system harvesting existing name authority information (persons and corporate bodies) independent from their creation in libraries, archives or museums and independent from national borders.

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LEAF - objective 2 LEAF is aiming at integrating the user directly into the automatically establishing of a common European name authority file.

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LEAF - objective 3 LEAF is aiming at integrating its results into the MALVINE community and thus extending MALVINE into a global multilingual and multimedia information service and maintenance agency about persons and corporate bodies.

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LEAF - the Consortium The Coordinator: Staatsbibliothek zu Berlin, Berlin, Germany The Manager: Crossnet Systems Ltd., Newbury , United Kingdom The System developer: JOANNEUM RESEARCH, Graz, Austria

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The partners: Biblioteca Nacional de Portugal, Lisbon Biblioteca de Universidad Complutense, Madrid British Library, London Deutsches Literaturarchiv, Marbach Forschungsstelle und Dokumentationszentrum für Österreichische Philosophie, Graz Goethe- und Schiller-Archiv, Weimar Institut Mémoires de l'édition contemporaine, Paris Österreichische Nationalbibliothek, Vienna University of Bergen, Bergen Swiss National Library, Bern National and University Library, Ljubljana Riksarkivet, Stockholm

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The Observing partners Biblioteca nazionale centrale di Roma, Rome, Italy · Constantijn Huygens Instituut voor tekstedities en intellectuele geschiedenis, ‘s-Gravenhage, The Netherlands · University of Turku, Turku, Estonia · Hungarian Academy of Sciences, Budapest, Hungary · Royal Library of Denmark, Department of Manuscripts Kopenhagen, Denmark · Jagiellonian University, Krakow, Poland · Biblioteca Nacional, Madrid, Spain Stadt- und Landesbibliothek Wien, Wien, Austria

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The Sponsoring partners K.G.Saur Verlag, Munich J.A. Stargardt, Autographenhandlung, Berlin

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LEAF - what we want to do to build a search engine for harvesting person and corporate body names to store user queries and the results to establish a “common European name authority file”

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Scenario - part 1 a User submits a biographical query to LEAF via a Browser; LEAF queries the OPACs of the participating Organisations; the Organisations send back the results to LEAF;

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Scenario - part 2 LEAF saves the positive results (name authority records PLUS information about where this data record originated from) in a common name authority file; this common name authority file will dynamically grow with every new user query;

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Scenario - part 3 the user may transfer (download) the data contained in the Users‘ name authority records to his/her local hardware platform (perfectly outside of LEAF); the user may offer additions, corrections etc. to LEAF; the data will be checked by an Intellectual control agency;

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Scenario - part 4 the Intellectual control agency will forward to “LEAF Organisations” (i.e. the LEAF consortium): corrections and additions to existing data records; the “LEAF Organisations” may in turn send updates of the local data also to the common name authority file; They will also forward these LEAF addenda to their national authority files;

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Scenario - part 5 the Intellectual control agency will forward to the common name authority file also information about further locations of material related to the relevant person/corporate body (e.g. from small organisation without electronic data which may be enabled to just add their address to a name record as owner of relevant documents regarding this very person).

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LEAF - the practice The model architecture of LEAF will be integrated into MALVINE MALVINE thus will be enlarged into a global, multilingual information warehouse for persons and corporate bodies in Europe

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LEAF - the additional results The linking of additional information about the person or corporate body reference works, photographs, portraits, other images, digitised samples of hand-written documents, commercially available biographies, scientific projects, offers of manuscript dealers, relevant addresses.

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LEAF - the principles work in progress direct cooperation between institutions and users model architecture Enhancement of the dissemination and the common use of standards in Europe and...

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To contribute to a common European responsibility for the dissemination and maintenance of cultural heritage information

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Cooperation in practice MALVINE and LEAF Gateways to Europe‘s Cultural Heritage