EHS Tech Update1 6 23 20041

EHS-MS TechnologyUpdateHarold BurchfieldIS&T EHS Project Manager: 

EHS-MS Technology Update Harold Burchfield IS&T EHS Project Manager June 23, 2004

Motivation – EPA “University Initiative”: 

Motivation – EPA “University Initiative” The Environmental Protection Agency’s (EPA) “University Initiative” – EPA enforcing environmental laws beyond Industry to Higher Education Yale, Brown, Stanford, Boston University among others subject to enforcement MIT inspection in May 1998 resulted in a Consent Decree w/ the EPA. Lincoln Labs will also comply to the Consent Decree. EPA found common problems in environmental management in higher education No organizational infrastructure for compliance w/ environmental laws – locally and centrally No clear delineation of roles, responsibilities and accountability for compliance – locally and centrally No systems approach to environmental management Inadequate institutional knowledge of materials in use locally for compliance and emergency response Inadequate regulatory training of faculty, principal investigators, staff and students who manage regulated materials

EPA-MIT Consent Decree Components: 

EPA-MIT Consent Decree Components Environmental Policy completed – see web.mit.edu/environment Committing to compliance, “continuous improvement in environmental performance”, and adequate resources Functional Organizational Infrastructure with clear roles, responsibility, and accountability in DLCs and in EHS Office and MIT to ensure compliance Identify positions with EHS responsibilities, EHS duties in position descriptions and Organization charts completed PI Space Registration using SAP EHS module underway, Phase 1 of SAP project Regulatory RCRA/SPCC Training and Education re: EHS Roles and Responsibilities Employing: Uniform Materials + Chemical Hygiene Plans/Flexible Delivery completed Training plan: Describing how training will be implemented and records kept and how those needing training will be identified initially and begin implementing completed Central Record Keeping for Institute accountability and reliable identification of those to be trained (through interface with HR Payroll)- 4+ year deadline planned Training Needs Assessment using SAP EHS module planned, Phase 3 of SAP project Standard, Self and Outside Audits – Other Controls/Preventative Measures Uniform Audit Forms completed Develop Audit Program and Begin Implementation underway Findings (inspections, incidents, corrective actions, consequences) using SAP EHS module planned, Phase 2 of SAP project EHS Manual completed - see informit.mit.edu Pollution Prevention and Sustainability underway Full Implementation of EHS-MS Manual including Automation Features underway Outside Consultant Verification of EHS-MS planned Identify Consultant - (March 18, 2006, 6 months after planned September 18, 2005 completion) Complete Review/Submit to EPA - (March 18 2006-June 18, 2006) key verification of technology system and wide use/ acceptance/ awareness of entire EHS management system

EHS-MS Technology Project Plan: 

Task 1. Web Portal 2. All Application Design 4. Findings – Inspections … (phase 2) 5. Training Needs Assessment (phase 3) 6. Management Reports 5/2004 8/2004 7. Roles & Security EHS-MS Technology Project Plan 11/2004 2/2005 5/2005 9/2005 8. Existing Solution Support 9. Project & Change Management 3. PI Space Registration & Inv. (phase 1) Timeline 2/2004

EHS-MS Technology Solution: 

Offline DB EHS Portal Digital Certificate EHS-MS Manual Data Warehouse Web Course Delivery Training & Events Records Retention SAP TBD Hazards SAP Hazard Registration SARA Reporting Local Inventory Reports PI Space Reg. SAP PI Registration Room Registration Emergency Contacts Reports Training Requirements Cert. Rules Engine Needs Assessment Training Records Reports Course Reg. Record Completion Course Information. Take Course Program Applications TBD Radiation Protection Bio-safety Environmental Mgmt. Industrial Hygiene Safety Environment Emergency EHS-MS EHS-MS Technology Solution JUNE 2004 MARCH 2004 OCTOBER 2004 TBD OCTOBER 2004 MARCH 2005 SEPTEMBER 2005 AUGUST 2005 OCTOBER 2004

EHS-MS Technology Update: 

EHS-MS Technology Update Initial web version of EHS-MS Manual has been developed and submitted to the EPA (see informit.mit.edu) PI Space Registration and SARA (Superfund Amendments and Reauthorization Act) Reporting requirements have been developed and locked-in with the help of the MIT EHS Working Committee SAP ASAP methodology will be used for SAP components of project The Technology Team has finished the ASAP business blueprint of the EHS module (Industrial Safety and Hygiene component ) for PI Space Registration The Technology Team is about to begin the ASAP Realization phase for PI Space Registration. EHS module that will leverage standard SAP functionality that integrates with Human Resources and Plant Maintenance data The user Interface is being designed as an easy to use web front-end that will simplify the complexities of the SAP interface The Reports Team released a draft version of the training reports with an easy to use dashboard interface Lincoln and Campus are working together to develop a cost effective technology solution that will meet the needs of both locations

mySAP PLM EH&S Capabilities: 

Waste Management Occupational Health Industrial Hygiene and Safety Dangerous Goods Management Hazardous Substance Management/ Product Safety mySAP PLM EH&S Capabilities

Some mySAP PLM EH&S Customers: 

Some mySAP PLM EH&S Customers Ashland-Südchemie- Kernfest BASF Bärlocher Ciba Spezialitäten- chemie Clariant CN Rail Colgate-Palmolive Deere Deutsche Telekom Deutsche Steinkohle AG DSK Dow Corning Eastman Chemical ExxonMobil Henkel Herberts Hoechst-Gruppe F. Hoffmann- La Roche ICI Australia Lyondell Lockheed Master Builders Meteor MCM Monsanto Nalco Novartis RAG RWE Sigma-Aldrich SKW Trostberg Stockhausen VIAG Veitsch-Radex Volvo Aero Wacker Chemie Witco Zeiss

mySAP PLM EH&S Is for All Industries: 

mySAP PLM EH&S Is for All Industries Substances Work Areas People

Industrial Hygiene and Safety Functions: 

Exposure Log Risk Assessment Work Area Incident/Accident Management Health and Safety Briefing Site Inspection IHS Information System Industrial Hygiene and Safety Functions

Industrial Hygiene and Safety Work Area: The Key to It All: 

Product Safety Functional Loc’n Exposure Group Work Center Storage Location Material Work Area Production Planning Occupational Health Plant Maintenance Materials Management Human Resources Exposure Log Standard Operating Procedure Site Inspections Incident/ Accident Mgmt Health and Safety Briefing Risk Assessment Industrial Hygiene and Safety Work Area: The Key to It All

EHS Module Relationships: 

EHS Module Relationships Work Area EHS DLC Work Area EHS Room or Subroom HR Work Area EHS Room Set HR Principal Investigator EHS Representatives Emergency Contacts Substances - Quantities SARA Title III Hazards Inspections DLC Committee Dept. Head EHS Lead Contact EHS Coordinator HR MM PM Other MM integration apply to the current implementation for Lincoln Labs PM Work Order Triggers Operations Center Org Units Functional Locations (Room Level) Corrective actions & Consequences Phase 2 Phase 2

PI Space Registration - Mockup: 

PI Space Registration - Mockup

Slide14: 

Thank you for your attention!

Training Reports Dashboard: 

Training Reports Dashboard

Training Reports: 

Training Reports