Slide1 : Rights Management at the National Library of Australia Authors: Sandra Henderson, Matthew Walker
Presenters: Sandra Henderson, Ingrid Finnane
The Problem: finding rights information when the Library, or its users, want to use any collection item – access, copy, digitise, publish, use on a website… : The Problem: finding rights information when the Library, or its users, want to use any collection item – access, copy, digitise, publish, use on a website… Hurley, Frank, 1885-1962.
Three lonely strays find a lost brother after a blizzard [Australasian Antarctic Expedition, 1911-1914]
Published in: Argonauts of the south / by Frank Hurley. New York : G.P. Putnam’s Sons, 1925
Published by the NLA as a card in 2003
Out of copyright.
Slide4 : Many sources & forms of existing rights data
TRIM (NLA’s records mgmt system) – both electronic and paper files
Excel spreadsheets
Paper forms, cards, folders
Staff knowledge and experience
Lindt, J. W. (John William), 1845-1926
Public Library, Melbourne / 1894 or 1895.
Out of copyright
One item = many rightsholders : One item = many rightsholders Sheet music – composer/s, lyricist/s, arranger, artist, publisher
Summer serenade [music] : badinage / lyric by Bob Wright and Chet Forrest ; music by Victor Herbert, arrangement by Herbert Stothart.
Oral history – interviewer, interviewees
Folkloric recording, Joe Castellana, George Menegon, Italian & French folk musicians and Christina Sorbello, Italian folk singer [sound recording] / interviewer, Rob Willis; recorded with Olya Willis
Examples from Manuscripts Collection : Examples from Manuscripts Collection
Copyright legislation : Copyright legislation COPYRIGHT ACT 1968 1) For the purposes of this Act, unless the contrary intention appears, copyright, in relation to a work, is the exclusive right:
(a) in the case of a literary, dramatic or musical work, to do all or any of the following acts:
(i) to reproduce the work in a material form;
(ii) to publish the work;
(iii) to perform the work in public;
(iv) to communicate the work to the public;
(vi) to make an adaptation of the work… COPYRIGHT AMENDMENT (DIGITAL AGENDA) ACT 2000
The aim: collect all rights information in one place : The aim: collect all rights information in one place Allow staff to access, add and amend rights information
NOT a “Digital Rights Management” system
Von Tilzer, Harry, 1872-1946.
Take me back to Melbourne town / words by Andrew B. Sterling ; music by Harry Von Tilzer.
Sydney : Albert & Son, c1907
In copyright until 2025 – 70 years after death of Andrew Sterling.
Benefits : Benefits Collaboration, cooperation & efficiency
Automated copyright calculations
Remove barriers to information access
A single accessible source instead of multiple hidden sources for rights information
Audit record-keeping
Permissions
Rights policy changes
Awareness
Timeline : Timeline 1997
Feasibility study
2000
Tender for digital collection management tool
2001
Commenced in-house construction of DCM software
Decision to develop Rights Management System as a module
Timeline : Timeline 2005
Project ramp-up/preparation
2006
Full project scoping & analysis commenced
2007
Development work commenced
Release 1: September 2007
Release 2: March 2008
Release 3: September 2008
Scoping : Scoping Not just copyright, but also negotiated rights Rightsholders
Rights policies
Specific permissions for users
Information associated with ALL collection items (physical & digital)
Moir, Alan (Alan Charles), 1945- The vision thing [Paul Keating and John Howard demonstrate the scope of their vision during the 1996 election campaign]
Copyright held by NLA
Out-of-scope : Out-of-scope Migration of existing paper-based records
Public access to rights information
Introduction of Creative Commons licences for collection materials
Staging the Implementation : Staging the Implementation Big problem
Break into achievable chunks
Three (3) stages scheduled [Airlines : ephemera material collected by the National Library of Australia]. undated
Stage 1 : Stage 1 Allow users to
Record & find policies and permissions for digital collection items only
View copyright status of items
Add references to related TRIM records
(TRIM = records management system)
Stage 2 : Stage 2 Integrate with Party Service to record & find info about rights holders
Record & find rights holder-based policies & permissions Peet & Co. South Perth Royal Park : the finest residential sites in Western Australia / [Perth, W.A.] : Perth Printing Works, Litho., [1922?] 1 map ; 46 x 59 cm. Part of [Daisy Bates special map collection]
Out of copyright
Stage 3 : Stage 3 Implement search across ALL collection items (not just digital)
Implement user workflow efficiencies via customised homepage Nettleton, Charles, 1826-1902. Chinese immigrants off to the goldfields, Cab-rank, Bourke Street, Melbourne, 1860
Out of copyright
Design & Development : Design & Development Sievers, Wolfgang, 1913-2007. Design and planning, Vickers Ruwolt, Burnley, Melbourne, 1962
In copyright.
Copyright now held by NLA under terms of agreement signed at time of acquisition.
Existing systems : Existing systems Endeavor Voyager ILMS
Digital Collections Manager (DCM)
TRIM (records management) The National Library under construction, June, 1966 / National Capital Development Commission.
In copyright until 2036
Architecture : Architecture Based on Digital Collections Manager
Integrate with Voyager catalogue Power, Greg, 1974- The Olympic Torch changes hands in front of the National Library of Australia, 2000
In copyright.
Open access – NLA staff photographer
Solution : Solution Java Spring framework around DCM
Users can access & use DCM functionality in the same way
New RMS functionality looks like it is part of DCM, but is implemented differently
May redevelop DCM or use alternate tools for digital collection management
Core rights functionality built as REST-based Web Services
Web Services : Web Services
Our First Service : Our First Service Started by developing the copyright status service
This prompted a lot of stakeholder feedback
The challenge - getting the business rules based on copyright law right
Copyright rule for all works : Copyright rule for all works
Rule for sound recordings : Rule for sound recordings
Simple Rights Data Model : Simple Rights Data Model
DCM Search : DCM Search
View Item : View Item
View Rights: Copyright : View Rights: Copyright
View Rights: Policy : View Rights: Policy
Challenges: “Going the distance” : Challenges: “Going the distance” Most areas not recording rights data in catalogue
Variation in rights data sources
Some areas will only benefit in the long term
Links to TRIM increased scanning load for paper records
Copyright calculation algorithm will be revised over time
Complexity of project was under-estimated
Future : Future Support rights at the holding/copy level
Initiatives to integrate rights information into systems & processes for public access, ordering & delivery
Continued migration of paper-based rights information
More information : More information Sandra Henderson
Ingrid Finnane shenders@nla.gov.au
ifinnane@nla.gov.au Livingston, Paul, 1947- Fireworks near the National Library of Australia during the Australia Day Fireworks Spectacular, Canberra, 26 January 2006
In copyright. Permission to reproduce given by creator.