henderson vala 000

Slide1: 

Rights Management at the National Library of Australia Authors: Sandra Henderson, Matthew Walker Presenters: Sandra Henderson, Ingrid Finnane

The Problem: finding rights information when the Library, or its users, want to use any collection item – access, copy, digitise, publish, use on a website…: 

The Problem: finding rights information when the Library, or its users, want to use any collection item – access, copy, digitise, publish, use on a website… Hurley, Frank, 1885-1962. Three lonely strays find a lost brother after a blizzard [Australasian Antarctic Expedition, 1911-1914] Published in: Argonauts of the south / by Frank Hurley. New York : G.P. Putnam’s Sons, 1925 Published by the NLA as a card in 2003 Out of copyright.

Slide4: 

Many sources & forms of existing rights data TRIM (NLA’s records mgmt system) – both electronic and paper files Excel spreadsheets Paper forms, cards, folders Staff knowledge and experience Lindt, J. W. (John William), 1845-1926 Public Library, Melbourne / 1894 or 1895. Out of copyright

One item = many rightsholders: 

One item = many rightsholders Sheet music – composer/s, lyricist/s, arranger, artist, publisher Summer serenade [music] : badinage / lyric by Bob Wright and Chet Forrest ; music by Victor Herbert, arrangement by Herbert Stothart. Oral history – interviewer, interviewees Folkloric recording, Joe Castellana, George Menegon, Italian & French folk musicians and Christina Sorbello, Italian folk singer [sound recording] / interviewer, Rob Willis; recorded with Olya Willis

Examples from Manuscripts Collection: 

Examples from Manuscripts Collection

Copyright legislation: 

Copyright legislation COPYRIGHT ACT 1968 1) For the purposes of this Act, unless the contrary intention appears, copyright, in relation to a work, is the exclusive right: (a) in the case of a literary, dramatic or musical work, to do all or any of the following acts: (i) to reproduce the work in a material form; (ii) to publish the work; (iii) to perform the work in public; (iv) to communicate the work to the public; (vi) to make an adaptation of the work… COPYRIGHT AMENDMENT (DIGITAL AGENDA) ACT 2000

The aim: collect all rights information in one place: 

The aim: collect all rights information in one place Allow staff to access, add and amend rights information NOT a “Digital Rights Management” system Von Tilzer, Harry, 1872-1946. Take me back to Melbourne town / words by Andrew B. Sterling ; music by Harry Von Tilzer. Sydney : Albert & Son, c1907 In copyright until 2025 – 70 years after death of Andrew Sterling.

Benefits: 

Benefits Collaboration, cooperation & efficiency Automated copyright calculations Remove barriers to information access A single accessible source instead of multiple hidden sources for rights information Audit record-keeping Permissions Rights policy changes Awareness

Timeline: 

Timeline 1997 Feasibility study 2000 Tender for digital collection management tool 2001 Commenced in-house construction of DCM software Decision to develop Rights Management System as a module

Timeline: 

Timeline 2005 Project ramp-up/preparation 2006 Full project scoping & analysis commenced 2007 Development work commenced Release 1: September 2007 Release 2: March 2008 Release 3: September 2008

Scoping: 

Scoping Not just copyright, but also negotiated rights Rightsholders Rights policies Specific permissions for users Information associated with ALL collection items (physical & digital) Moir, Alan (Alan Charles), 1945- The vision thing [Paul Keating and John Howard demonstrate the scope of their vision during the 1996 election campaign] Copyright held by NLA

Out-of-scope: 

Out-of-scope Migration of existing paper-based records Public access to rights information Introduction of Creative Commons licences for collection materials

Staging the Implementation: 

Staging the Implementation Big problem Break into achievable chunks Three (3) stages scheduled [Airlines : ephemera material collected by the National Library of Australia]. undated

Stage 1: 

Stage 1 Allow users to Record & find policies and permissions for digital collection items only View copyright status of items Add references to related TRIM records (TRIM = records management system)

Stage 2: 

Stage 2 Integrate with Party Service to record & find info about rights holders Record & find rights holder-based policies & permissions Peet & Co. South Perth Royal Park : the finest residential sites in Western Australia / [Perth, W.A.] : Perth Printing Works, Litho., [1922?] 1 map ; 46 x 59 cm. Part of [Daisy Bates special map collection] Out of copyright

Stage 3: 

Stage 3 Implement search across ALL collection items (not just digital) Implement user workflow efficiencies via customised homepage Nettleton, Charles, 1826-1902. Chinese immigrants off to the goldfields, Cab-rank, Bourke Street, Melbourne, 1860 Out of copyright

Design & Development: 

Design & Development Sievers, Wolfgang, 1913-2007. Design and planning, Vickers Ruwolt, Burnley, Melbourne, 1962 In copyright. Copyright now held by NLA under terms of agreement signed at time of acquisition.

Existing systems: 

Existing systems Endeavor Voyager ILMS Digital Collections Manager (DCM) TRIM (records management) The National Library under construction, June, 1966 / National Capital Development Commission. In copyright until 2036

Architecture: 

Architecture Based on Digital Collections Manager Integrate with Voyager catalogue Power, Greg, 1974- The Olympic Torch changes hands in front of the National Library of Australia, 2000 In copyright. Open access – NLA staff photographer

Solution: 

Solution Java Spring framework around DCM Users can access & use DCM functionality in the same way New RMS functionality looks like it is part of DCM, but is implemented differently May redevelop DCM or use alternate tools for digital collection management Core rights functionality built as REST-based Web Services

Web Services: 

Web Services

Our First Service: 

Our First Service Started by developing the copyright status service This prompted a lot of stakeholder feedback The challenge - getting the business rules based on copyright law right

Copyright rule for all works: 

Copyright rule for all works

Rule for sound recordings: 

Rule for sound recordings

Simple Rights Data Model: 

Simple Rights Data Model

DCM Search: 

DCM Search

View Item: 

View Item

View Rights: Copyright: 

View Rights: Copyright

View Rights: Policy: 

View Rights: Policy

Challenges: “Going the distance”: 

Challenges: “Going the distance” Most areas not recording rights data in catalogue Variation in rights data sources Some areas will only benefit in the long term Links to TRIM increased scanning load for paper records Copyright calculation algorithm will be revised over time Complexity of project was under-estimated

Future: 

Future Support rights at the holding/copy level Initiatives to integrate rights information into systems & processes for public access, ordering & delivery Continued migration of paper-based rights information

More information: 

More information Sandra Henderson Ingrid Finnane shenders@nla.gov.au ifinnane@nla.gov.au Livingston, Paul, 1947- Fireworks near the National Library of Australia during the Australia Day Fireworks Spectacular, Canberra, 26 January 2006 In copyright. Permission to reproduce given by creator.