HEM Chapter two with audio

Emergency Planning : 

Emergency Planning Chapter 2: The Emergency Planning Process Healthcare Emergency Manager James E.M. Bender, BS, EMT-P, HEM FALL 2010

Emergency Planning Process : 

Emergency Planning Process Planning process is supported by training, exercises, and critiques. Planning process varies among communities. Larger communities usually have a more formal process. Informal process may be encouraged by recurring threats (seasonal floods).

Formal Planning Process : 

Formal process provides value. Defines vulnerability and monitoring. Stabilizes response strategy and tactics. Defines responsibilities of organizations. Increases back-up safety systems. Decreases system breakdowns. Ensures training and exercises. Increases success of emergency response. Formal Planning Process

NFPA 1600 Standard : 

Emphasizes vulnerability analysis and mitigation. Addresses inventories of internal and external resources. Encourages LEMA’s to make mutual aid agreements. Serves as a justification for budget requests. NFPA 1600 Standard

JC Standards on EM : 

JC Standards on EM Has grown in the last ten years. Focus changes after every major disaster 2010 version Is part of the “core” of evaluating a healthcare setting.

National Incident Management System : 

Government issued guideline for emergency planning. All federal agencies must adopt Condition for federal funding for state and local organizations. NIMS is centrally controlled by DHS. Planning community has serious doubts about NIMS. FEMA offers online classes for NIMS. DHS operates a NIMS information center on the web. National Incident Management System

Planning Practice : 

Planning Practice Written plan is highly recommended. Grows from plan process. Hazard assessment documents known and new threats. Risk reduction analysis shows actions needed to decrease levels of danger and the resources needed for effective action.

Planning Practice : 

Process consists of seven milestones. Assemble the planning group or team. Examine hazard vulnerability. Establish task assignments. Conduct resource analysis. Define roles and responsibilities under the plan. Ensure the management structure is adequate. Revise or prepare the written plan. Planning Practice

Assemble Planning Group : 

Assemble Planning Group Assembled based on agent-generated and response-generated demands. Helps to identify what expertise and what resources are needed. Names threat agents and recommends which threats need active management.

Hazard Vulnerability : 

Should address five elements of threats: Physical characteristics Predictability Controllability Socio-cultural factors Ecological factors Hazard Vulnerability

Task Assignments : 

Assignments are produced from addressing agent and response-generated demands. Tasks are also a function of threat issues. Tasks must be assigned and timeframes must be established for completion. Changes to training and exercises should tested. The EOP must be revised to reflect changes. Task Assignments

Resource Analysis : 

Identifies each resource to meet demands, such as special training, equipment, or personnel. What strategy is being applied and the resources needed. What resources are currently available and who controls them. How to integrate these resources into the response strategy. Resource Analysis

Roles and Responsibilities : 

Roles are built around specific tasks or by organization. Groups may do many tasks based on the scope of their services. Managers of each organization can assign tasks internally and ensure that the job gets done. Roles and Responsibilities

Management Structure : 

Structure defines the authority and reporting relationships among organizations. The command system is defined in the EOP. Structure serves as points of contact for all participating organizations. Management Structure

Document Process : 

Documenting is performed in the EOP. Detailed records kept for agreements regarding organizational (agency) obligations. Applies to both internal and external organizations. At least annually, planners revisit the EOP to ensure that it remain effective. Document Process

Industry Planning : 

Private sector needs to develop emergency programs and follow a different process. Use subject matter experts with special knowledge of hazards and responses. Hazard analysis includes a substance inventory that identifies dangerous substances or processes. In a vulnerable zone people, structure, and environment are subject to harm. Industry Planning

Emergency Assessment Analysis : 

Facility’s emergency response team promptly assesses the nature and size of emergency. Assessment Gauges the consequences of immediate impact. Projects the prospect for further short-term damage. Estimates the chance for further primary impacts. Identifies likely secondary threat consequences. Emergency Assessment Analysis

Emergency Preparedness : 

Emergency Preparedness Emergency response system limits hazards such as fires, explosions, and releases. Protection actions involve protecting the on-site emergency response organization, facility’s population, and local (off-site) residents.

Emergency Preparedness : 

Emergency Preparedness Facility emergency response plan should describe the training required for all response personnel.

Planning Process : 

The way and the environment in which the planning process is conducted can influence it’s effectiveness. Expect active and passive resistance. Address all hazards the community is exposed. Should elicit participation and agreement from involved organizations. Base on accurate assumptions, typical human behavior, and likely support from other agencies. Planning Process

Planning Process : 

The way and the environment in which the planning process is conducted can influence it’s effectiveness. Identify most appropriate actions and should encourage improvisation. Address the linkage between emergency response and disaster recovery and hazard mitigation. Provide training and evaluating at all levels. Should be recognized as a continuing process. Planning Process

Best Practices : 

Best Practices Try and obtain an EOP from another area / business that closely resembles yours. Attend exercises to see how members of the community react to disasters. Determine your “role” in the community during disasters.

Summary : 

The emergency planning process is vital to your community’s disaster preparedness. It is essential that emergency planners develop a formal and comprehensive plan to ensure threats are mitigated. Summary

Key Terms : 

Key Terms National Incident Management System (NIMS) NFPA 1600 Resource Analysis Risk Reduction Analysis Subject Matter Experts (SMEs) Substance Inventory Vulnerable Zone