BTSA Technology Bytes: BTSA Technology Bytes There and Back Again: A Program Director’s Quest…


Overview: Overview The Technology Decision Program Participants Events Assessments andamp; Evaluation Meeting Logs Contact Threaded Discussions andamp; Resources That was THEN, this is NOW


Why Technology?: Why Technology?


Why Technology?: Why Technology? Time Savings Data Access andamp; Formatting Contact Data Disaggregation


Why Technology? (2): Why Technology? (2) Technology as a Tool Shift YOUR way of thinking Shift THEIR way of thinking User Buy-In and Adoption Adopt 100% from the start


Why Technology? (3): Why Technology? (3)


Program Participants: Program Participants


Program Participants: Program Participants Differentiated Database Purpose: Data Disaggregation User Types Participating Teachers SB2042 Ryan Both Support Providers Site Administrators


Program Participants (2): Program Participants (2) User Types (Continued) Other District Office Administrators Professional Development Providers (PDPs) Program Year Data PTs (Years 1, 2, and 3) SPs (Years 1, 2, or Both) Represents the types of PTs they support


Program Participants (3): Program Participants (3) Other Distinguishing Data District School Grade Level Advisory/Steering Committee District Liaison (Lead SP) Early Completion Option (ECO) What’s NOT in the User Profile? Personal / Private Information


Program Participants (4): Program Participants (4) User Registration Special Registration Page Unique to each Program Users Register Themselves Choose their own username/password Password Reminder Feature Welcome Document Quick Reference Guide


Events: Events


Events: Events Two Main Types Registration Required Requires User Registration Attendance Can Be Recorded Registration NOT Required Calendar Information Item Only


Events (2): Events (2) Event Targets (Future Enhancement) User Type(s) User 'Tracks' YOU Define, Create, and Name Them


Events (3): Events (3) 'Tracks' Example: 'Track A' Year 1 PTs at Schools A, B, and C Example: 'Track B' Induction PTs and SPs in District A Possibilities are Limitless Allows you to organize YOUR WAY


Events (4): Events (4) Event Calendar Users See Events Targeted to Them They can always OPEN the calendar to include ALL events, not just those targeted to them Initially, only the current month is displayed (expanded) Future months can be expanded and contracted at will


Events (5): Events (5) Event Data Elements


Events (6): Events (6) Event Data Elements (continued)


Events (6): Events (6) 2-Step Data Entry (Optional) Enter Event Data Review and Approve Event Wait-Listing Priority Registration By User Type (according to Event Type) By Date/Time Registered


Events (7): Events (7) User Notification Reminder e-mails Upon Registration X Days Prior to the Event (YOU set when) Their Home Page’s TO DO List


Events (8): Events (8) Sign-In Sheets


Events (9): Events (9) Marking Attendance


Events (10): Events (10) Attendance Assessments are only delivered to users who are marked 'Attended' Name Tag Labels Attendance Reports For each USER For each Event For All Users and All Events


Events (11): Events (11) User Attendance Report (Transcript)


Events (12): Events (12) Event Attendance Report


Events (13): Events (13) All Events, All Users Report This is delivered in MS Excel Format


Events (14): Events (14) Overview Detailed Event Descriptions User Event Calendar Targeted to Them Online Registration/Wait-List/Attendance Printable Sign-In Sheets Printable Name Tags Standard Reports Customized Reports Available


Assessment & Evaluation: Assessment andamp; Evaluation


Assessment & Evaluation: Assessment andamp; Evaluation 'No Limit' Assessments You create your own questions 'Cloning' allows easy duplication of Assessments you use frequently


Assessment & Evaluation (2): Assessment andamp; Evaluation (2) Two Types of Assessments Event Sent to All ATTENDEES User-Type Sent to All Users (of one or more specific User Type)


Assessment & Evaluation (3): Assessment andamp; Evaluation (3) Event Based Assessments Delivered to: Marked 'Attended' at the event Regardless of User Type Purpose: Review Presenter/Content/Appropriateness Obtain specific data of a task/subject area


Assessment & Evaluation (4): Assessment andamp; Evaluation (4) 'Nagware' Contact all users who have yet to take the assessment


Assessment & Evaluation (5): Assessment andamp; Evaluation (5) User-Type Assessments Delivered to: All Users of a Specific User Type (or Types) Purpose: Broad-Spectrum Analysis of a User Class Beginning of the Year Mid-Year Pre-State Survey


Assessment & Evaluation (6): Assessment andamp; Evaluation (6) What’s Different with Online Assessments? Instantaneous Real-Time Reporting Not Delivered at the Event It’s not the ONLY thing between the student and leaving… More Considered Responses Fewer Responses about the food…


Assessment & Evaluation (7): Assessment andamp; Evaluation (7) Data Disaggregation (Filtering)


Assessment & Evaluation (8): Assessment andamp; Evaluation (8) Question Types Radio Button (Single Answer) Checkbox (Multiple Answers) Textarea (Write-In Answers) Subordinate Questions Displayed IF AND ONLY IF the User answers the previous question with a SPECIFIC answer Refines data received for a specific answer Indented on Reports for easy identification


Assessment & Evaluation (9): Assessment andamp; Evaluation (9) Example of a Subordinate Question


Assessment & Evaluation (10): Assessment andamp; Evaluation (10) Reports


Assessment & Evaluation (11): Assessment andamp; Evaluation (11) Overview YOU define your own assessments YOU choose when to deliver them NO Limits on quantity Cloning allows you to copy an assessment you like (handy for event-based assessments) Real-Time Reporting Drill-Down Disaggregation (Filtering)


Meeting Logs: Meeting Logs


Meeting Logs: Meeting Logs Tracks Meetings between SPs and PTs Either SP- or PT-Originated Choosable per Program Log Flow SP Originates Log PT is asked to Acknowledge Log After Acknowledgement, Log is Printable After Acknowledgement, Log is not Editable


Meeting Logs (2): Meeting Logs (2) Logs Track the following: Name(s) of PT and SP Date Met Length of Meeting Program Specific 'Discussion Topics' Formative Assessment Event (and Focus) in Progress (CFASST, UC Santa Cruz, etc.) Comments


Meeting Logs (3): Meeting Logs (3) Discussion Topics


Meeting Logs (4): Meeting Logs (4) Log Entry


Meeting Logs (5): Meeting Logs (5) Log Entry (continued)


Meeting Logs (6): Meeting Logs (6) Meeting Log Listing (per SP)


Meeting Logs (7): Meeting Logs (7) Meeting Log Reports Activity by SP


Meeting Logs (8): Meeting Logs (8) Topics Covered Report


Meeting Logs (9): Meeting Logs (9) Topics Covered Report (Summary)


Meeting Logs (10): Meeting Logs (10) Wants Information Report


Meeting Logs (11): Meeting Logs (11) Report Extras All reports can be downloaded into a Spreadsheet compatible with MS Excel Each report contains data for a single month (user-selected)


Meeting Logs (12): Meeting Logs (12) Overview Routed from SP to PT Acknowledged by PT Print and/or Save to Adobe PDF Full Reporting Capabilities Downloadable to Excel


User Contact: User Contact


User Contact: User Contact Online Contact E-mail contact is fast and easy Users can receive mail at home or work Drill-Down to the Users You Need District School User Type Program Year And more…


User Contact (2): User Contact (2)


User Contact (3): User Contact (3) Select Users


User Contact (4): User Contact (4) Attachment Capability Holiday Enhancement What You Need to Ensure District 'Whitelist' Users Must Accept Mail (Spam Filters) Users Must CHECK Their Mail


Threaded Discussions: Threaded Discussions


Threaded Discussions: Threaded Discussions Forums Satisfies an Element of Standard 16 Asynchronous, Supervised Chat Unlimited Forums andamp; Threads You choose the topics PDPs can monitor activity Reports are available upon request Who participated in a specific thread


Threaded Discussions (2): Threaded Discussions (2) List of Forums


Threaded Discussions (3): Threaded Discussions (3) Thread List within a Forum


Threaded Discussions (4): Threaded Discussions (4) Inside a Thread


Threaded Discussions (5): Threaded Discussions (5) Posting


Threaded Discussions (6): Threaded Discussions (6) Suggested Uses: Monthly 'Credential Chat' Keeps the community active Presents current topics Promotes Collegiality andamp; Reflection


Resources: Resources


Resources: Resources External Links Useful Web Sites for Program Participants Files for Download Program Documents Forms and Applications IHE Forms for CEU Credit


Resources (2): Resources (2) External Links Create Categories Add Web Sites of Interest


Resources (3): Resources (3)


Resources (4): Resources (4) External Link Details


Resources (5): Resources (5) Download Files


Resources (6): Resources (6) Download File Details


Resources (7): Resources (7) Overview Internet Resource Archive Download Files Archive All entries categorized YOU create categories Categories can be Re-Ordered Users Don’t See Empty Categories All Entries have Start/End dates


Then and Now: Then and Now Differences in Approach


Then and Now: Then and Now What Technology Does Instant Assessment Results Reduces Tally Marks! Moves Paper Logs Online Cuts down on NCR Paper! Enables Data Disaggregation Eases Information Dissemination


Then and Now (2): Then and Now (2) If you choose ANY form of Technology Remember THE 'S' WORD…


The End…: The End…