Running Departmental Classroom Utilization Reports in Resource25: Running Departmental Classroom Utilization Reports in Resource25 Office of Classroom Management R25 Support Team


Running Departmental Classroom Utilization Reports in Resource25: Running Departmental Classroom Utilization Reports in Resource25 This presentation will demonstrate how to report on the utilization of your departmental classrooms in R25. You must have your departmental classrooms designated as your “favorites”. (For more information on favorites, see http://www.classroom.umn.edu/resource25/pdf/R25-Training-Lesson-Setting-Favorites-in-R25.pdf). You will learn how to create event and space searches and use them to run the report. Combined sections will not be calculated accurately by this report, so if you have rooms that hold combined sections, please send an email to R25-Support@umn.edu for assistance with generating reports on those rooms.


How to run departmental classroom utilization reports in Resource25: How to run departmental classroom utilization reports in Resource25 Create event search Create space search Set report parameters Run and view report


Create Event Search: Create Event Search Open the Events directory Click on the “Search” tab Click “Add” button to indicate search criteria Slide down and select “Cabinets” a) Events directory b) “Search” tab c) “Add” button


1. Create Event Search: a) Check boxes for desired cabinet(s) 1. Create Event Search Select cabinets containing events for the desired time period. Be sure to select cabinets for both Academic Courses and College and Department Events. Run only one term at a time. Hit “OK”


1. Create Event Search: a) “Save” button b) Enter search name 1. Create Event Search Click “Save” button Give search a name, such as “Fall 2006 Events and Courses” Hit “OK” Close Events directory


2. Create Space Search: 2. Create Space Search a) Space directory b) “Search” tab c) “Add” button Open Space directory Click “Search” tab Click “Add” button Slide down and select “My Favorites”


2. Create Space Search: 2. Create Space Search a) “Save” button b) Enter search name Click “Save” button Give search a name, such as “My Favorite Spaces” Hit “OK” Close Space directory


3. Set Report Parameters: 3. Set Report Parameters a) Reports directory b) “Groups” tab b) “Statistical” group c) “Space Utilization” report Open the Reports directory Under the “Groups” tab, select the “Statistical” reports Select the “Space Utilization” report


3. Set Report Parameters: 3. Set Report Parameters a) Set start and end dates You may leave this blank b) Set start and end times c) Enter Pad Time of 15 minutes Use the drop-down calendar to set the start and end dates based on the first day and last day of instruction Use arrows to set daytime start and end times of 8:00 a.m. and 5:00 p.m. Pad Time is the number of minutes between classes


3. Set Report Parameters: 3. Set Report Parameters a) Select “(Other Search)” from drop-down list b) Open “My Searches” c) Select appropriate event search Click on the drop-down for Event Search, and choose “(Other Search)” Open “My Searches” by clicking “+” or double-clicking “My Searches” Select “Fall 2006 Events and Courses” Hit “OK”


3. Set Report Parameters: 3. Set Report Parameters a) Select “(Other Search)” from drop-down list b) Open “My Searches” c) Select appropriate space search Click on the drop-down for Space Search, and choose “(Other Search)” Open “My Searches” by clicking “+” or double-clicking “My Searches” Select “My Favorite Spaces” Hit “OK”


3. Set Report Parameters: 3. Set Report Parameters a) Enter days of the week Enter the days of the week, by typing in just the first two letters of each day, separated by a space


4. Run and View Report: 4. Run and View Report a) “Preview” button Click “Preview” button to run report


4. Run and View Report: 4. Run and View Report Room number Scheduled events The report lists the events in one room per page


4. Run and View Report: 4. Run and View Report Near the end of the report is a list of explanations of the values listed in each column of the report


4. Run and View Report: 4. Run and View Report The last page is a summary for each room “Station Utilization” means actual seat occupancy.


Questions may be directed to the R25 Support Team: Questions may be directed to the R25 Support Team R25-Support@umn.edu Kevin Reardon – 5-4883 Bob Quinney – 4-2399