Teach One - Plan Project Control

Plan Project Control: 

Plan Project Control Presented by Gediminas Pakalnis

Purpose: 

Purpose O btain planned project duration C alculate rate of performance Calculate schedule overrun at the end of the project Calculate budget overrun at the end of the project 2

Table of Activities and Precedents: 

T able of Activities and P recedents Task Name Planned Duration Completion Duration Predecessors Planned Expenditure A. Obtain list of patients 2 wks 4 wks $1000 B. Sample patients 1 wk 2 wks 2 (A) $500 C. Print survey tool 3 wks 3 wks $13,000 D. Mail survey tool 4 wks 3,4 (B,C) $2,000 E. Collect early responses 1 wk 5 (D) $3,000 F. Collect late responses 3 wks 6 (E) $9,000 G. Analyze data 2 wks 6 (E) $2,000 H. Report findings 1 wk 7,8 (F,G) $1,000 3

Schedule: 

Schedule Task Name Duration Start Finish Predecessors Plan Project Control 12 wks Wed 6/20/12 Tue 9/11/12 A. Obtain list of patients 2 wks Wed 6/20/12 Tue 7/3/12 B. Sample patients 1 wk Wed 7/4/12 Tue 7/10/12 2 (A) C. Print survey tool 3 wks Wed 6/20/12 Tue 7/10/12 D. Mail survey tool 4 wks Wed 7/11/12 Tue 8/7/12 3,4 (B,C) E. Collect early responses 1 wk Wed 8/8/12 Tue 8/14/12 5 (D) F. Collect late responses 3 wks Wed 8/15/12 Tue 9/4/12 6 (E) G. Analyze data 2 wks Wed 8/15/12 Tue 8/28/12 6 (E) H. Report findings 1 wk Wed 9/5/12 Tue 9/11/12 7,8 (F,G) 4

Critical Path : 

Critical Path Task Name Planned Duration Predecessors A. Obtain list of patients 2 wks B. Sample patients 1 wk 2 (A) C. Print survey tool 3 wks D. Mail survey tool 4 wks 3,4 (B,C) E. Collect early responses 1 wk 5 (D) F. Collect late responses 3 wks 6 (E) G. Analyze data 2 wks 6 (E) H. Report findings 1 wk 7,8 (F,G) 5

Planned Length of the Schedule : 

Planned L ength of the S chedule ( total # of weeks ) – (total # of weeks not on critical path) 17-5=12 weeks. 6

Tracking GANTT Chart : 

Tracking GANTT Chart 7

Rate of Performance : 

Rate of Performance [( Actual work of tasks on critical path)/ (Planned work of tasks on critical path)]*100% ( 6/3)* 100%= 200% 8

Estimated Project End: 

Estimated Project End (total planned project duration)* (rate of performance) 12 weeks*2=24 weeks 9

Schedule Overrun : 

Schedule Overrun Estimated project end - Planned project duration 24 weeks-12 weeks=12 weeks. 10

Budget Overrun : 

Budget Overrun No actual budget data were provided on the completed tasks A-C Cannot be determined! 11

Introspection : 

Introspection Project Management software was useful in: Monitoring project performance Comparison of the initial plans to the actual outcomes Tracking the delays and budget overruns 12

The End: 

The End 13