Focus XP

INTRODUCTION VIDEO: 

INTRODUCTION VIDEO

ROAD MAP: 

ROAD MAP

THE RUNAROUND DILEMMA: 

THE RUNAROUND DILEMMA Because we don’t know what is really important to us, everything seems important. Because everything seems important, we have to do everything. Other people, unfortunately, see us as doing everything, so they expect us to do everything. Doing everything keeps us so busy, we don’t have time to think about what is really important to us.

DEFINITION: 

DEFINITION important adj 1: of much import, carrying with it serious consequences; weighty, momentous, grave, and significant Oxford English Dictionary

DEFINITION: 

Oxford English Dictionary DEFINITION urgent adj 1: pressing, compelling; calling for or demanding immediate action; anything characterized by urgency

THE TIME MATRIX: 

THE TIME MATRIX I NECESSITY II PRODUCTIVITY AND BALANCE III DECEPTION IV WASTE AND EXCESS

THE TIME MATRIX: 

THE TIME MATRIX Preparation Prevention Planning Relationship building Re-creation Values clarification Trivia, busywork Irrelevant phone calls, Time-wasters “Escape” activities Excessive TV, Internet, Needless interruptions Unnecessary reports Unimportant meetings, Crises Pressing problems Deadline-driven projects, meetings, reports phone calls, mail, e-mail Other people’s minor issues mail, e-mail relaxation

HOW DO YOU COMPARE?: 

HOW DO YOU COMPARE? 29% 21% 26% 24%

LIVE ABOVE THE LINE: 

LIVE ABOVE THE LINE I MANAGE II FOCUS III MINIMIZE IV AVOID

PRODUCTIVITY PYRAMID: 

PRODUCTIVITY PYRAMID

PRODUCTIVITY PYRAMID: 

PRODUCTIVITY PYRAMID Focus

PRODUCTIVITY PYRAMID: 

PRODUCTIVITY PYRAMID

PRODUCTIVITY PYRAMID: 

PRODUCTIVITY PYRAMID

GOVERNING VALUES ARE MY:: 

Standards Ideals Highest Priorities GOVERNING VALUES ARE MY:

BENJAMIN FRANKLIN’S VALUES: 

Temperance Silence Order Resolution Frugality Industry Sincerity Justice Moderation Cleanliness Tranquility Chastity BENJAMIN FRANKLIN’S VALUES Humility

SAMPLE VALUES: 

Balance Creativity Fitness Freedom Generosity Humor Integrity Professionalism Respect Teamwork SAMPLE VALUES

IDENTIFY VALUES: 

IDENTIFY VALUES 1. My Governing Values:

LIVE, LOVE, LEARN, LEGACY VIDEO: 

LIVE, LOVE, LEARN, LEGACY VIDEO

BENJAMIN FRANKLIN’S VALUES: 

BENJAMIN FRANKLIN’S VALUES Order Frugality Sincerity Justice Tranquility Let all your things have their places; let each part of your business have its time. Make no expense but to do good to others or to yourself; that is, waste nothing. Use no hurtful deceit; think innocently and justly; speak accordingly. Wrong none by doing injuries, or omitting the benefits that are your duty. Be not disturbed at trifles, or at accidents common or unavoidable.

VALUES: 

VALUES

QUOTE: 

I know this now. Every man gives his life for what he believes. Every woman gives her life for what she believes. Sometimes people believe in little or nothing, and so they give their lives to the little or nothing… QUOTE

QUOTE: 

QUOTE …One life is all we have, and we live it as we believe in living it and then it’s gone. But to surrender who you are and to live without belief is more terrible than dying—even more terrible than dying young. JOAN OF LORRAINE a play by Maxwell Anderson

COMMITMENTS: 

COMMITMENTS 1. My Governing Values: 2. 21-Day Commitments by (date): I’ll draft my governing values within 48 hours. Creativity Teamwork

PRODUCTIVITY PYRAMID: 

PRODUCTIVITY PYRAMID

DEFINITION: 

goal n 1: the object to which effort or ambition is directed; the destination of a journey Oxford English Dictionary DEFINITION

GOALS: 

GOALS -Teamwork -Professionalism Develop a communication plan for my team by (date). Analyze audiences Determine message types Choose media/channels for message delivery Determine frequency Obtain manager buy-in

TIPS: 

TIPS Write it down. Give it a deadline. Break it down into doable chunks. Commit.

MAISIE DEVORE: 

MAISIE DEVORE

COMMITMENTS: 

COMMITMENTS I’ll plan two goals within the next 1. My Governing Values: 2. 21-Day Commitments by (date): I’ll draft my governing values within 48 hours. Creativity Teamwork week.

SHARPEN THE SAW: 

SHARPEN THE SAW Physical Social/ Emotional Mental Spiritual

PRODUCTIVITY PYRAMID: 

PRODUCTIVITY PYRAMID

WEEKLY COMPASS: 

WEEKLY COMPASS

TIPS: 

When? Where? How Long? Before the week begins. Someplace quiet. 20–30 minutes. TIPS

THREE STEPS TO WEEKLY PLANNING: 

THREE STEPS TO WEEKLY PLANNING Review roles. Choose big rocks. Schedule the week.

WEEKLY COMPASS: 

WEEKLY COMPASS (date)-(date) Spouse Team Leader Parent Volunteer

BIG ROCKS VIDEO: 

BIG ROCKS VIDEO

WEEKLY COMPASS: 

What is the most important thing I can do in this role this week? WEEKLY COMPASS Spouse Team Leader Yoga 3x Plan weekend getaway Spend time at river Read professional journal Dinner w/ Josh & Marie

TRADITIONAL SCHEDULING: 

TRADITIONAL SCHEDULING

BIG-ROCKS SCHEDULING: 

BIG-ROCKS SCHEDULING

COMMITMENTS: 

COMMITMENTS I’ll plan two goals within the next 1. My Governing Values: 2. 21-Day Commitments by (date): I’ll draft my governing values within 48 hours. Creativity I’ll plan weekly for the next 21 days. Teamwork week.

PRODUCTIVITY PYRAMID: 

PRODUCTIVITY PYRAMID

THREE STEPS TO DAILY PLANNING: 

Check today’s appointments. Make a realistic list. Prioritize (ABC, 123). THREE STEPS TO DAILY PLANNING

PRIORITIZE: 

High Medium Low PRIORITIZE Importance A B C

TIPS: 

When? Where? How Long? TIPS Morning or evening. Someplace quiet. 5–10 minutes.

COMMITMENTS: 

I’ll plan two goals within the next 1. My Governing Values: 2. 21 Day Commitments by (date): I’ll draft my governing values within 48 hours. Creativity I’ll plan weekly for the next 21 days. COMMITMENTS I’ll plan daily for the next 21 days. Teamwork week.

CIRCLES VIDEO: 

CIRCLES VIDEO

QUOTE: 

QUOTE Ninety percent of managers are typically either distracted or disengaged from key organizational objectives, ‘confusing frenetic motion with constructive action.’ H. BRUCH and S. GHOSAL BEWARE THE BUSY MANAGER

THE CORE FOUR: 

THE CORE FOUR Tasks Appointments Notes Contacts

AN EFFECTIVE SYSTEM IS:: 

Integrated. Mobile. Personalized. AN EFFECTIVE SYSTEM IS:

MONTHLY CALENDAR: 

MONTHLY CALENDAR

MASTER TASK LIST: 

MASTER TASK LIST

DAILY TASKS AND APPOINTMENTS: 

DAILY TASKS AND APPOINTMENTS

DAILY NOTES: 

DAILY NOTES

PLANNER SCENARIOS: 

Where would you put an appointment to attend a training class on (date)? Where would you put a reminder to start working on a project task in six months? Where would you put notes from today’s voice-mail messages? Where would you put a note to yourself reminding you where you hid a holiday gift? Where would you put a reminder to call someone back tomorrow? PLANNER SCENARIOS

MONTHLY CALENDAR: 

MONTHLY CALENDAR

MONTHLY CALENDAR: 

10- Staff Mtg. 7:30–Award Ceremony 9:30– Conf Call DC Region 9- Dentist MONTHLY CALENDAR

MASTER TASK LIST: 

MASTER TASK LIST

DAILY PLANNING: 

DAILY PLANNING Register for FranklinCovey course Daily Planning A1

DAILY NOTES: 

DAILY NOTES

DAILY TASKS AND APPOINTMENTS: 

DAILY TASKS AND APPOINTMENTS

PRIORITIZED DAILY TASK LIST: 

PRIORITIZED DAILY TASK LIST A A A C B B B 1 1 1 2 2 3 3          G V-mail, e-mail Angela Stephens Communication Plan team mtg.

DAILY NOTES: 

1. Tom Green Meeting (date): His office 9-11 a.m. Invite Jane to meeting Bring ABC report DAILY NOTES 2468 Larsen Parkway Directions: North on Main to Amsted Turn left, 3 blocks to Larsen

LINK WITH THE “GO TO” COMMAND: 

(m-d-1) LINK WITH THE “GO TO” COMMAND Tom 9 to 11

PRIORITIZED DAILY TASK LIST: 

Invite Jane (m-d-1) Daily Planning PRIORITIZED DAILY TASK LIST A1

INDEX: 

INDEX

INDEX: 

3 Charles Bennett: speaker at ASTD 4 Information on fitness center 6 Denver trip: new contacts 15 Book list: 4 Roles of Leadership 1 Nancy — car information 12 Board mtg.: highlights 6 Kim Li — quotes for brochure 23 Chris Wall: EBITDA info for budget INDEX

INFORMATION RECORD: 

INFORMATION RECORD

INFORMATION RECORD: 

Gunjan Doshi 2468 Concord Pike Bio-Sci 221-4601 221-4602 Class enrollment increased for (date) program. New training location will be arranged. Definitely want to do the profiles (assessments). Mission and values statements are being faxed today. (date) INFORMATION RECORD San Jose, CA (date)

INFORMATION RECORD: 

Paula Farnsworth x74064 QUESTION REPLY Want to join conf. call w/ NY region next week? Date for CPR Cert. Class for corp. clients? m-d “OK, confirm phone # for me.” m-d “Three weeks from today.” m-d m-d INFORMATION RECORD

AN EFFECTIVE SYSTEM IS:: 

AN EFFECTIVE SYSTEM IS: Integrated.

AN EFFECTIVE SYSTEM IS:: 

AN EFFECTIVE SYSTEM IS: Integrated. 2. Mobile. 3. Personalized.

MY SYSTEM: 

TASKS APPOINTMENTS NOTES CONTACTS MY SYSTEM H M H M H M H M H=Home M=Mobile

MY SYSTEM: 

TASKS NOTES CONTACTS MY SYSTEM H M H M H M H M H=Home M=Mobile APPOINTMENTS

MY SYSTEM: 

TASKS NOTES CONTACTS MY SYSTEM H M H M H M H M H=Home M=Mobile APPOINTMENTS

MY SYSTEM: 

TASKS NOTES CONTACTS MY SYSTEM H M H M H M H M H=Home M=Mobile APPOINTMENTS

INFORMATION FAD: 

INFORMATION FAD QII QI QII QIII QIV

ROAD MAP REVISITED: 

ROAD MAP REVISITED

QUOTE: 

QUOTE A successful life does not result from chance; nor is it determined by fate or good fortune, but rather through a succession of successful days. Ari Kiev A Strategy for Daily Living

CLOSING VIDEO: 

CLOSING VIDEO

QUOTE: 

QUOTE Only one thing has to change for us to know happiness in our lives: where we focus our attention. Greg Anderson The 22 Nonnegotiable Laws of Wellness