Penn Med’s Spring Leaders Summit: Penn Med’s Spring Leaders Summit 6th Annual – February 2007
Spring Training: Spring Training A little history
Introductions
Leadership Handbook Overview
Breakout Sessions
Evaluations
Leaders Summit History: Leaders Summit History First Leaders Summit: Fall 2001
Creation of Leaders Handbook: 2003
Function:
Introduce resources, Collaboration among groups, Transitions
Future Goals:
Leadership Retreats & Development Seminars, Guest Speakers
Introductions: Introductions Hilda Luiggi, Suite 100
Student Organizations Liaison – Rachel
S.O.C. Members – David, Andrea, Jessica
MSG President – Jeremy
MSG Vice-President – Tim
MSG Treasurer – Mike
Helene Weinberg, Suite 100
Leadership Handbook: Leadership Handbook Overview of the Pentad:
1. Penn Med Administration
2. Budget and Reimbursements
3. Event Planning Resources
4. Publicity at Penn Med
5. Specific Group Needs
#1 – Administration: #1 – Administration Updating New Leadership Contact Info
New Group Registration
Biannual Registration
People in Your Neighborhood
Leaders Resource Webpage: Leaders Resource Webpage
Group Registration: Group Registration EXISTING GROUP
Sign up online to assume leadership or update contact info. NEW GROUP
Check database to see if already exists.
Meet with Hilda.
Complete form on site.
S.O.C. approval
If approved, email all four MS classes
Biannual Registration: Biannual Registration Necessary for MSG funding
Submit prior to fall & spring leaders summits
On MSG Student leader’s website
People in the Neighborhood…: People in the Neighborhood…
Suite 100: Suite 100 Hilda Luiggi
Associate Director, Office for Diversity and Community Outreach
Director, Student Leadership Development
Suite 100: Suite 100 Christa Chaffinch
Room Reservations
Suite 100: Suite 100 Helene Weinberg
Registrar & wearer of many hats!
#2 – Budget and $$: #2 – Budget and $$ Leaders Resource Webpage
Budget Requests (Annual – June)
Budget Reimbursements
Approved Vendors List
Other funding alternatives?
MSG Binder: MSG Binder Required for ALL groups receiving MSG funding
Complete event forms
Track budget
Subject to budget and organization committees audit
Required for future MSG budgets
Slide16: Liver metabolism chart New budget procedure The good old days event Complete
Reimbursement
Form reimbursed
Leaders Resource Webpage: Leaders Resource Webpage
Annual Budget Requests: Annual Budget Requests Annual – due in June
Allocations will be announced the following fall
Budget Reimbursements: Budget Reimbursements
Slide20: PRIOR TO EVENT – #1:
Purchase Order Form
Groups with MSG Budget
Only for approved vendors
Complete and submit at least 3 business days prior to event
Submit electronically to MSG Treasurer
Confirmation e-mail from Anna (Suite 100)
Slide21: PRIOR TO EVENT - #2:
Emergency Fund Request
For groups with an MSG budget who spent everything already!!
Submit electronically to MSG Treasurer 5 days prior to event
Considered on a case to case basis
Max: $75 per event
Confirmation email from Anna (Suite 100)
Slide22: PRIOR TO EVENT - #3:
Purchase Order Form for New Student Groups
Groups without MSG Budget who have registered with Hilda
Max: $75 per event
May apply twice per academic year
Submit electronically to MSG treasurer at least 2 business days prior to event
Confirmation e-mail from Anna (Suite 100)
Approved Vendors List: Approved Vendors List
Approved Vendors List: Approved Vendors List To do list:
Purchase Orders require an approved Vendor!
Call vendor for quote
Place order
Write down Supplier ID and cost
Slide25: AFTER EVENT:
Reimbursement Form
For groups with an MSG budget
Submit to MSG Treasurer, Box 720
Within 30 days after event
Need names of attendees
Attach ALL receipts to a separate piece of paper
“Unapproved” vendors okay
Will NOT reimburse taxes
#3 – Event Planning: #3 – Event Planning Find a Date
Reserve a Room
Room and AV Options: Student Lounge
Inviting Speakers
Catering and other Services
Find a Date: Find a Date
Find a Date: Find a Date Check the “Events Calendar” for potential conflicts!
Reserve a Room: Reserve a Room The Student Lounge
John Morgan Lecture Halls & Wood conference room
Stemmler Labs
Lookout
BRB Auditorium & Rooms
Stellar Chance Conference Room
Dunlop & Austrian Auditoriums
Penn facilities: Logan Hall, Houston Hall
Student Lounge: Student Lounge Stellar-Chance Security Office A/V Box with Black Key and Remotes Student Lounge A/V Closet Black Key Socket
Student Lounge: Student Lounge
Student Lounge: Student Lounge
Reserve a Room: Reserve a Room Penn Med rooms:
Room Request Form for room and AV requests
Black shelf in Suite 100
Turn in to Christa Chaffinch
U Penn rooms:
Nancy Wright (898-6535)
http://www.vpul.upenn.edu/perelmanquad/reserve.html
Inviting Speakers: Inviting Speakers Please notify Hilda of any outside speakers so that Penn Med can give your guest the “Red Carpet” treatment!
Catering, DJs, Bartenders, etc.: Catering, DJs, Bartenders, etc. Refer to the on-line Leadership Handbook for ideas and “how-to’s”
#4 – Publicity: #4 – Publicity MS1-4 Listserves
Nursing School Listserve
GAPSA listerve
UPHS Web Calendar
School of Medicine Flyers
Leaders Listserve: Student Org Directory
How do I find out more about these listserves and calendars?: How do I find out more about these listserves and calendars? Refer to the online leadership handbook for more details!
Student Org Directory: Student Org Directory
Your Own Lil Web Page: Your Own Lil Web Page Option 1: Do it yourself. Request an account and put it online. 30MB quota per account.
http://www.med.upenn.edu/somiswebteam/
Option 2: Put the content together. Ask the SOMIS team for help.
http://www.med.upenn.edu/somiswebteam/
Your Own Lil Listserve: Your Own Lil Listserve Anyone with a mail.med account can create up to 25 mailing lists
Mailing lists can be announce-only or discussion lists
Directions can be found in the online leadership handbook
#5 – Your Group’s Needs: #5 – Your Group’s Needs Q: How do I ensure that future leaders of my group don’t have to reinvent the wheel? A: Folders!
Q: Where may I store things for my group? A: Stemmler Basement;
Contact MSG
Treasurer Mike Guo.
I FORGOT EVERYTHING YOU JUST SAID!!! NOW I’LL NEVER FORM THAT ALL-MED-STUDENT ACAPELLA GROUP!!! HELP!!!!!!!!!!: I FORGOT EVERYTHING YOU JUST SAID!!! NOW I’LL NEVER FORM THAT ALL-MED-STUDENT ACAPELLA GROUP!!! HELP!!!!!!!!!!
Breakout/Collaboration Sessions: Breakout/Collaboration Sessions Community Service / Political
Cultural / Ethnic / Religious
Career Development
Recreation