MOSIS Phase3 October 2007

MOSIS Phase III UpdateOctober 2007: 

MOSIS Phase III Update October 2007

Goals of the Session: 

Goals of the Session Provide reassurance about the status of MOSIS and the transition process. Answer - How prepared you are as a district for the transition. Understand the communications being provided and where can the documentation be found. December Student Core - Understand the changes for “pre-coding.”

Agenda: 

Agenda What is Phase III? Communications being provided – districts and vendors Phase III Cycles – files and which students to report. Time Line Pre-Code Changing (December and April Cycles) Reviewing Data Elements – list of “MUSTS” for the 2007-08 year Data Element Crosswalk (review June and August focus on October) To Date Lessons Learned (June, August and October cycles) Demonstration – Highlight New Reports Documentation Walk through of the website (File Layouts, Code Sets, Frequently Asked Questions) SIS Vendor Participation Additional Training Opportunities Questions and Answers

POLLING QUESTION : 

POLLING QUESTION What user group do you represent? A – Assessment/Curriculum B – Core Data C – Technology D – Team (multiple individuals from above) E – Other

MOSIS Phases: 

MOSIS Phases Phase I – State ID implemented in spring of 2005 Phase II – Pre-coding State assessments first used for spring 2006 Phase III – Core Data at the student level June 2007 pilot began Began communicating with Districts and Vendors October 2006 Bi-monthly conference calls with the vendors and MOSIS advisory group Began the pilot with the June 2007 Cycle Communicate with: Superintendents Core Data contacts Users with MOSIS access Assessment and Curriculum contacts NOTE – Added MOSIS Contact to Screen 3 of Core Data

MOSIS Phase III – Core Data at the Student Level: 

MOSIS Phase III – Core Data at the Student Level Current Core Data Screens Screen 02 -- District Data (August Cycle) Screen 03 -- District Contact Personnel (August Cycle) Screen 04 -- District Directory (August Cycle) Screen 05 – LEP Census (October Cycle) Screen 06 -- District Tax Data (August Cycle) Screen 07 -- Library Media Center (June Cycle) Screen 08 -- Attendance Center (August & February Cycles) Screen 09 -- Discipline Incidents (June Cycle) Screen 10/10A -- School Calendar (August & June Cycles) Screen 11 -- Special Education Placement Counts by Age (December Cycle) Screen 12 -- Special Education Exiter Counts by Age (June Cycle) Screen 13 -- Secondary Headcount (June Cycle) Screen 14 -- Attendance (June Cycle) Screen 14A -- Resident II Attendance (June Cycle) Screen 14B -- Resident II Grade Point Average (June Cycle) Screen 15 -- Home School/Free and Reduced Lunch (February Cycle) Screen 16 -- Enrollment, Membership and Summer School (Aug., Oct., & Feb. Cycles) Screen 17 -- Physical Fitness Assessment (June Cycle) Screen 18 -- Educator Data (October Cycle) Screen 19 -- Professional Development (June Cycle) Screen 20 -- Course and Assignment Data (October Cycle) Screen 21 -- Educator Vacancy (October Cycle) Screen 22 -- Sending School Courses and Enrollment (October Cycle) Screen 24 -- Summer School Courses and Enrollment (June Cycle) Screen 26 -- Career Education Follow-Up (February Cycle) Screen 27 -- Career Education Follow-Up - Sending School (February Cycle) Screen 29 -- Post Secondary Adult Follow-Up (February Cycle) Screen 30 -- District Level Census of Technology (April Cycle) Screen 31 -- Building Level Census of Technology (April Cycle)

MOSIS Phase III – Core Data at the Student Level: 

MOSIS Phase III – Core Data at the Student Level Current Core Data Cycles August October December February April June

MOSIS Phase III – Core Data at the Student Level: 

MOSIS Phase III – Core Data at the Student Level Existing Core Data translates to the following cycles and file submissions – MOSIS Phase III

What is Different -- A Few Highlights: 

What is Different -- A Few Highlights 57 Data Items

MOSIS Phase III – Student Core: 

MOSIS Phase III – Student Core http://dese.mo.gov/MOSIS/dataelements.pdf

MOSIS Phase III – Student Core: 

MOSIS Phase III – Student Core http://dese.mo.gov/MOSIS/dataelements.pdf

MOSIS Phase III – Student Enrollment/Attendance: 

MOSIS Phase III – Student Enrollment/Attendance 31 Data Items

MOSIS Phase III – Student Enrollment/Attendance: 

MOSIS Phase III – Student Enrollment/Attendance http://dese.mo.gov/MOSIS/dataelements.pdf

MOSIS Phase III – Discipline Incidents: 

MOSIS Phase III – Discipline Incidents 27 Data Items

MOSIS Phase III – Discipline Incidents: 

MOSIS Phase III – Discipline Incidents http://dese.mo.gov/MOSIS/dataelements.pdf

MOSIS Phase III – Educator: 

MOSIS Phase III – Educator 27 Data Items

MOSIS Phase III – Educator: 

MOSIS Phase III – Educator http://dese.mo.gov/MOSIS/dataelements.pdf

MOSIS Phase III – Educator School: 

MOSIS Phase III – Educator School 15 Data Items

MOSIS Phase III – Educator School: 

MOSIS Phase III – Educator School http://dese.mo.gov/MOSIS/dataelements.pdf

MOSIS Phase III – Course Assignment: 

MOSIS Phase III – Course Assignment 23 Data Items

MOSIS Phase III – Course Assignment: 

MOSIS Phase III – Course Assignment http://dese.mo.gov/MOSIS/dataelements.pdf

MOSIS Phase III – Student Assignment: 

MOSIS Phase III – Student Assignment 24 Data Items

MOSIS Phase III – Student Assignment: 

MOSIS Phase III – Student Assignment http://dese.mo.gov/MOSIS/dataelements.pdf

Which Students to Report and When: 

Which Students to Report and When

MOSIS Phase III – Core Data at the Student Level: 

MOSIS Phase III – Core Data at the Student Level Implementation Time Line *Draft file layouts available

Pre-Code Changes: 

Pre-Code Changes 6th Grade Halloween Art by Kayla

Pre-Code Change for 2007-08: 

Pre-Code Change for 2007-08 In the PAST (2006 and 2007 spring tests) December/January submit a “pre-code” file containing the “demographic” data for students. CTB created bar code labels which were placed on student books. During test administration new student would “bubble in” data on the various test books. If demographic data changed the item could be changed on the test booklet. If the top part of the bubble sheet was inaccurate the label was not used. After test results were returned, DESE would create a “trial” including all tested students for districts to make MAP Demographic Updates – usually in September/October

Pre-Code Change for 2007-08: 

Pre-Code Change for 2007-08 In the FUTURE (2008 spring test) December submit a pre-code file with the “identification” information for a student. CTB created bar code labels which will be placed on student books. During test administration new student would “bubble in” data on the test book(s). If the top part of the bubble sheet is inaccurate the label will not be used. APRIL 2008 – MOSIS Student Core data file will be collected. This data will be linked to the student test results using MOSIS ID. Changes will occur to the Student Core file if there are errors.

MOSIS Phase III – Student Core: 

MOSIS Phase III – Student Core http://dese.mo.gov/MOSIS/dataelements.pdf

MOSIS Phase III – Student Core: 

MOSIS Phase III – Student Core http://dese.mo.gov/MOSIS/dataelements.pdf

“Pre-Code” Time Line for 2007-08: 

“Pre-Code” Time Line for 2007-08 Collection opened December 1st, 2007 MACII due by December 17, 2007 Dec. Student Core (Pre-Code) is due by December 31st, 2007 April 2008 Student Core File MOSIS ID clean-up possibly May-June. Data linked July 2008 – corrections made to April Student Core file

Lessons Learned from the Pilot: 

Lessons Learned from the Pilot 6th Grade Halloween Art by Leah

POLLING QUESTION: 

POLLING QUESTION Has your district submitted a MOSIS Pre-Code file? YES NO

Lessons Learned from Pilot: 

Lessons Learned from Pilot 70 districts submitted. 10 districts used their submissions as actual Core Data submissions. Check with your vendors about how elements are stored. Submit files now to test with and get the experience.

New Attendance Report: 

New Attendance Report

Documentation Available: 

Documentation Available Overview of the website and documentation

MOSIS Phase III – Documents Currently Available: 

MOSIS Phase III – Documents Currently Available Posted at http://dese.mo.gov/MOSIS/ Data Element Crosswalk to Core Data File Layouts Change Log Business Rules Code Sets Excel templates for each of the file submissions Frequently Asked Questions (FAQ)

SIS Vendor Participation: 

SIS Vendor Participation Are you prepared to begin reporting Kingdom and Phylum?

MOSIS Phase III – June/August/October Participation: 

MOSIS Phase III – June/August/October Participation June Participation 78 trials submitted by 41 districts 36 trials certified 10 districts used MOSIS data for Core Data submission

MOSIS Phase III – December – June 2008 Participation: 

MOSIS Phase III – December – June 2008 Participation

Additional Training Opportunities: 

Additional Training Opportunities

POLLING QUESTION : 

POLLING QUESTION Would you attend a hands-on session in Jefferson City Missouri? YES NO

POLLING QUESTION : 

POLLING QUESTION Do you prefer the “webinars” or face-to-face training? A – webinar B – face-to-face training

POLLING QUESTION : 

POLLING QUESTION Do you need additional training on? A – Data Elements B – Technology – reporting tool (i.e. SRM) C – Both

POLLING QUESTION : 

POLLING QUESTION Have you used the on-line MOSIS Data Collection Component? YES NO

Questions and Answers: 

Questions and Answers Web: http://dese.mo.gov/MOSIS/ Email: webreplymosis@dese.mo.gov Phone: (573) 526-2572

SRM Demonstration: 

SRM Demonstration

MOSIS Phase III – Walk Through: 

MOSIS Phase III – Walk Through The on-line process is the same one used for the MAP Pre-Coding. The district submission needs to be one file for the entire district. The user will logon the DESE web application login screen, choose the Missouri Student Information System (MOSIS) option, “Agree” to the security notification and then choose the appropriate component.

MOSIS Phase III – MOSIS Data Collection Basic Steps: 

MOSIS Phase III – MOSIS Data Collection Basic Steps Collect and enter data into local systems. Extract data out of local systems. Validate data extracted from local systems. Merge extracted data into district level datasets. (if necessary) Create trials by uploading datasets to the online MOSIS Data Collection System. Correct errors and review warnings in the created trial. Certify created trials.

MOSIS Phase III – 3 Ways to Correct trial data.: 

MOSIS Phase III – 3 Ways to Correct trial data. Local Student Information System correction Always desirable to correct data as close to the source as possible. Download trial and correct data via text editor or spreadsheet application. Microsoft Excel can alter data and must be used with care. These changes do not appear in your SIS system. Edit data online via MOSIS Data Collection System These changes do not appear in your SIS system.

Slide71: 

Residency Reporting Grid